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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, MAY 4, 2006

The meeting was called to order at 8:02PM by Council President Kelly who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 29, 2005 stating this meeting would be held in the Municipal Offices, 475Corporate Drive, Mahwah, New Jersey on Thursday, May 4, 2006 at 8:00PM. Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag

Present: Councilmembers Alderisio, Kelly, Paton, Richter and Roth.
Absent: Councilmembers Calandrillo and DiGiulio.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Terry Paul Bottinelli, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Gerry Spiesbach and Municipal Clerk Kathrine Coletta.


PUBLIC PORTION
On a motion by Paton, seconded by Richter, the meeting was opened to the public at 8:05PM. All in favor. Motion carried.

Mr. Steve Tsotoros of 600 Wyckoff Avenue questioned who is the owner of the property on the triangle at West Crescent Avenue and Wyckoff Avenue. The Business Administrator answered a report was provided from the Township Engineer after the last meeting. A Metes and Bounds description was prepared. Additional work will be necessary to determine the property owned by the Township.

Mr. Wayne Hollm of 46 Nilsen Avenue questioned Item 2a. on the Agenda – Request from Residents; Inclusion in Phase 5 Sewer Project. Mr. Hollm asked for Council to reconsider Nilsen Avenue being excluded from the Phase 5 Sewer Project.

On a motion by Roth, seconded by Paton, the meeting was closed to the public at 8:10PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the Public Meeting on May 11, 2006.

ENGINEERING (Boswell-McClave)
1a. Wyckoff Avenue and Forest Road Intersection Improvements; Project Update
The Township Utility Engineer’s Associate reported the contractor has paved and striped the
roadways. The light is online. Additional work remains to be completed. The bulk of the
project is finished.


1b. DPW Waste Oil Collection System and Oil Water Separator; Change Order
Roth expressed concern this item was not part of the Original Bid. The Township Engineer’s
Associate answered this is not part of the standard procedure.

Kelly questioned how many core samples would be need for an adequate estimate. The
Township Engineer’s Associate initially 4 and it is possible more would be needed. Kelly
questioned the cost of a core sample. The Township Engineer’s Associate was unsure. He
estimated the cost for four to be around $2,000.

Resolution shall be prepared for the May 11, 2006 Public Meting.

1c. Written Status Report
The Township Engineer’s Associate updated Council on several projects:
MA-107: Bike Path Program: review with the Council is anticipated by the next Council
Meeting.

MA-281: Willowbank Stream Cleaning: The Department of Public Works has removed the
excavated material.

MA-618” Cragmere Drainage Study: grant money has been received. Anticipate reviewing at
the next Council Meeting.

MA-826: Drainage Improvements – 85 Malcolm Road: project anticipated to begin on Monday.

Paton questioned if the issues with the resident have been resolved. The Township Engineer’s
Associate feels the issues have been resolved to the resident’s and the Township’s satisfaction.

Councilmembers asked for information on the following Projects of the Township Engineer’s
Report:
MA-333: Corporate Drive and Route 17 Southbound Intersection: Kelly asked for an update.
The Township Engineer’s Associate has contacted the Department of Transportation and is
waiting to receive a return telephone call.

MA-618: Cragmere Drainage Study: Council asked for update. The Township Engineer’s
Associate answered after a site visit the Township Engineer’s Associate understood separate
money could be allocated for this project. The Township Engineer’s Associate has spoken with
the Army Corps of Engineer’s and they directed him to FEMA. Item still being investigated.

MA-759: Installation of Salt Shed on Micik Lane: Kelly questioned if the Department of Public
Works has been reminded to cover the salt piles. The Business Administrator answered he has
spoken to the Director of Public Works and the Business Administrator shall be checking the
piles every Thursday.

MA-786 – Young World Day School: Richter asked the status. The Township Engineer’s
Associate answered he was assured by the County the Plans would be to him by Monday.

Catherine Avenue and Route 202: The Township Engineer’s Associate reported the Police
Department sent the Ordinance to the County. The County Engineer approved the Ordinance on
April 15th and it was forwarded to the Department of Transportation for approval. The Business
Administrator answered he has spoken to the Director of Public Works about making signs. The
Business Administrator shall continue to follow up.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Requests From Residents; Inclusion in Phase 5 Sewer Project
The Township Utility Engineer reported from a technical perspective it would not create problems to add the three properties.

Roth questioned the reason the properties were excluded from the project in the first place. The Township Utility Engineer answered based upon the responses received a determination was made.

Roth questioned if the Capital Budget has been adopted what impact will this have. The Business Administrator answered Franklin Street was not part of the initial area. This is outside the area. The Business Administrator went on further to say a separate sewer Capital Bond Ordinance was adopted. The Ordinance can be amended.

Roth questioned how much the cost will be increased. The Township Utility Engineer answered he is unsure. He feels confident this could be included as part of their contingency. The Township Utility Engineer shall provide information to the Council at the next Work Session Meeting.

2b. Written Progress Report
The Township Utility Engineer updated Council on several projects:
Well 18A: The Highlands Council has indicated the exemption shall be approved.

Redevelopment of Well 16: continues to proceed on schedule.

Stage 5 Sewer Project: questionnaires have been sent out to those in the phase on the lateral connections, etc.

Nilsen Avenue Booster Station: the Township Utility Engineer has been told the Department of Environmental Protection will be discussing the project with them within 2 weeks.

Paton question if the project on Thunderhead Place is complete. Residents on Reid Court are getting brown water. Paton asked the Township Utility Engineer if there has been any activity in this area. The Township Utility Engineer shall check into. Paton asked when flushing is done in the area for the residents to be notified.

LEGAL
3a. 1400 Associates LLC; Liquor License Place-To-Place Transfer
The Township Attorney reported application is satisfactory, is in compliance with the distance requirement and has received the clearance from the Police Department. We are presently awaiting receipt of the legal affidavit showing proof of publication.

Resolution shall be prepared for the May 18, 2006 Combined Work Session/Public Meeting.

3b. Verizon Application to Operate as Cable Television System within Township - Public Hearing May 11, 2006
The Township Attorney reported a letter was received from Cablevision with an objection. The Township Attorney shall review the letter and determine if this will have an impact to the public hearing.

3c. Olney Road; Update
The township Attorney has received information that the Deputy Attorney General has received the letter and shall be approving the Ordinance.

ADMINISTRATION
4a. PBA Proposal; Retirement Medical Benefits; Continuation of Discussion
The Business Administrator said Administration would not recommend extending beyond 7 years. The Business Administrator added Administration does not see the urgency to decide one way or the other as it would not be effective until 2009.

Roth requested information from the Township Risk Manager. The Business Administrator answered assuming the numbers are correct, Administration would not entertain 7 years.

Council concurred to discuss further at a future date.

4b. Disposal of Fixed Assets
Resolution shall be prepared for the May 11, 2006 Public Meeting.

4c. Request to Award Bid MTB #06-09: Electrical Professional Services
Resolution shall be prepared for the May 11, 2006 Public Meeting.

4d. Resolution From NJ State League of Municipalities Supporting A-1425 on Cap Law Relief
Resolution shall be prepared for the May 11, 2006 Public Meeting.

4e. Recycling Tonnage Grant Application
Resolution shall be prepared for the May 11, 2006 Public Meeting.

4f. Safety Incentive Awards; Discussion
The Business Administrator shall invite the Director of Public Works to the Public Meeting to present the plaque to the Mayor.

4g. Proposal; New Jersey Professional Management; Department of Public Works Review
Paton would like to see an Assessment of Standard Operating Procedures included in the proposal. He would also like to see a review of the Incident Management.

Kelly suggested adding Main of Storm Sewers.

Resolution shall be prepared for the May 11, 2006 Public Meeting.

4h. Interlocal Agreement; Shared Services; Street Sweeper
Resolution shall be prepared for the May 11, 2006 Public Meeting.

4i. Appointment of Recycling Coordinator
Resolution, appointing Mr. John Soha as Recycling Coordinator, shall be prepared for the May 11, 2006 Public Meeting.

4j. Darlington Schoolhouse Grant Funding; Discussion
Endorsing Resolution shall be prepared for the May 11, 2006 Public Meeting.

TOWNSHIP COUNCIL and MUNICIPAL CLERK
5a. 2006 Games of Amusement Applications
Resolution shall be prepared for the May 11, 2006 Public Meeting.

5b. Raffle Application; Ramapo College of New Jersey Alumni (Off Premise)
Application tentatively approved. Final approval shall be voted on at the Public Meeting of May 11, 2006.

5c. Application for Volunteer Membership – Office of Emergency Management; Jerry Crean
Resolution shall be prepared for the May 11, 2006 Public Meeting.

5d. Application for Volunteer Membership – Office of Emergency Management;
John McGorty
Resolution shall be prepared for the May 11, 2006 Public Meeting.

CLOSED SESSION
Council concurred not to go into Closed Session.

Resolution on Tax Appeal Settlement – Jolin shall be prepared for the May 11, 2006 Public Meeting.

On a motion by Paton, seconded by Roth, the meeting was adjourned at 9:53PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk




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