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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, SEPTEMBER 22, 2005

The meeting was called to order at 8:02PM by Council President Kelly who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 29, 2005 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Thursday, September 22, 2005 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio, Kelly, Paton and Roth.
Absent: Councilmember Richter

Also present were Mayor Richard J. Martel at 8:30PM, Business Administrator Brian Campion, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associates John McCarthy, Gerry Spiesbach and Vishal Shah, Temporary Township Attorney Nilufer DeScherer and Deputy Municipal Clerk Mary Charest.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Roth, the meeting was opened to the public at 8:04PM. All in favor. Motion carried.

Mr. Frank Russo of 22 Olney Road asked Council to make a commitment to have no tax increase. Mr. Russo asked Council to think about holding taxes through attrition and to think about the Taxpayer.

Mr. Walter Kress of 27 Thunderhead Place asked for an update on the Water Pressure and Volume Issues in his area.

Mr. Albert Kidd of 851 Darlington Avenue discussed the Township property at 25 East Ramapo Avenue. Mr. Kidd feels the monthly rent should be handled by a real estate agent who is familiar with the market and could get the most for the Township.

Mr. Kidd complained about Full-Time Township Employees having extra jobs which are ignored.

Mr. Kidd suggested Council consider conserving with the increase in gas and diesel prices and not allowing DPW vehicles to run with no one in them.

Mr. Allan Kidd spoke that taxes are forecast to rise 20% each year. Mr. Kidd asked what the Council plans to do. Kelly answered he cannot speak until he received the Budget.

Mrs. Mary Keller of 15 Thunderhead Place asked Council to fix the water pressure problem in her area.



Work Session Meeting Minutes
September 22, 2005
Page 2



Mrs. Irma Santati of 243 Airmount Avenue voiced her objection over taxes being raised.

On a motion by Calandrillo, seconded by Alderisio, the meeting was closed to the public at 8:41PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the Public Meeting.

ENGINEERING (Boswell-McClave)
1a. Wyckoff Avenue and Forest Road Intersection Improvements; Project Update
Drainage work continues on Pulis Avenue. Orange and Rockland is continuing the work on
lowering the gas main at the intersection. Curb installation work has begun.

Complaints were received on the detour signs. The Township Engineer has spoken to the
contractor who will ensure sufficient signs will be out to direct drivers through the detour.

Kelly asked when Pulis Avenue is scheduled to be opened. The Township Utility Engineer
answered by the end of November or beginning of December.

DiGiulio questioned if the County was asked to review the entrance into the deli. The Township
Engineer’s Associate answered the County is not willing to put and entrance or exit that
close to the intersection as it goes against their design standards and also for safety reasons.
DiGiulio asked if it was possible for a left hand turn sign to be put up off of Wyckoff Avenue.
The Township Engineer’s Associate answered the County is not prohibiting a left hand
turn off of Wyckoff Avenue into the deli parking lot. DiGiulio asked about a sign being
installed. The Township Engineer’s Associate answered the County will not be installing a sign
to make the left hand turn into the deli; however, it will be accessible for a left hand turn.

1b. Bid #0517 Salt Shed; Receipt of Bid 9/20/05
Resolution shall be voted on in the latter portion of this meeting.

DiGiulio questioned if the Township salts the County and State roads. The Township Engineer’s
Associate was not sure but he believes the Township salts the County roads. DiGiulio asked if
there is any way the County could contribute towards the salt shed through a grant. The
Township Engineer’s Associate shall check with the County and the DPW Director.

Paton asked the status of the soil movement into the area. The Township Engineer’s Associate
answered a few things need to take place which were mentioned in the past: the soil will be
brought to the site at no cost. A cost will be associated with the grading and compacting of the
soil. Prior to this work being done, two buildings will be to be removed from the west side of

Work Session Meeting Minutes
September 22, 2005
Page 3



the site. Approval from Orange and Rockland will be necessary before the buildings are
removed. Orange and Rockland has been contacted and the Township has been informed there
are no live wires going through the site. The demolition work is expected to start next week and
the soil will be brought in the week after.

Paton asked if the residents in the area were notified when the demolition will be done. The
Township Engineer’s Associate shall ensure this is done.

Alderisio asked if the Township Engineer’s firm is familiar with the Roman Asphalt Company.
The Township Engineer’s Associate answered yes.

1c. Verbal Status Report
Willowbank Court Stream Cleaning: The Township Engineer’s Associate reported the job is
one-third complete. Four more weeks are anticipated. So far, no complaints have been received
from the residents.

Young World Day School: The Township Engineer’s Associate reported his office is in the
process of coordinating a meeting with the County to go over the project. The State has
approved the installation of the signs. At this point, Young World Day School needs to take
some measures.

The Township Engineer’s Associate reported he has reviewed the speed limits in the area. The
speed limit is 25 MPH in the area of schools. Kelly asked if the County will take care of the
signs. The Township Engineer’s Associate answered yes. Kelly questioned the flashing light.
The Township Engineer’s Associate answered this will be a subject discussed at their meeting.

DiGiulio asked the time frame of the speed limit change. The Township Engineer’s Associate
clarified the speed limit is not being changed but rather signs are being installed.

Resurfacing Portion of MacArthur Boulevard: The Township Engineer’s Associate reported bids
are being received on Tuesday for the work along with the work on the curb and sidewalk
program. It is anticipated a recommendation will be ready to award at next Thursday’s meeting.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Wells Facilities Plan and Water Capital Plan Presentation
The Township Utility Engineer distributed to Council a copy of his presentation which he
went into in detail. Copy of the presentation is available for review in the Municipal Clerk’s
Office.

2b. Thunderhead Water Pressure Status; Update
The Township Utility Engineer updated Council. Full Flow Pressure Testing would be necessary
to determine if there was an infrastructure problem in that area. This has been done. One thing

Work Session Meeting Minutes
September 22, 2005
Page 4



that came out of the testing was that the need to conduct testing in the opposite direction. It will
be necessary for the determined areas to be isolated further.

The Township Utility Engineer’s Associate explained that a series of Flow Tests were
recommended and completed last week. It has been concluded that there is a significant
obstruction somewhere in that section of the pipe at the top of Thunderhead Place between
Hydrants C and D. What is not clear is if there is a heavily tuberculated pipe or a heavily
turberculated pipe in combination with a partially shut valve. It is being recommended that the
Water Department trace where a valve may be shut. His understanding is that this process has
begun. It is possible a valve or pipe may need to be replaced. It was also detected the home
connections are smaller than necessary. By the home connections being replaced this would not
solve the present problem.

Kelly questioned about the residents who have had damage to their pumps resulting from the
testing. The Business Administrator has spoken the DPW Director and the bills are to be
submitted to the Township. Kelly questioned when the test will be run again how will measures
be taken to prevent the problem of damage occurring to the pumps. The Township Utility
Engineer’s Associate answered he is assuming sediment had gotten into the pumps causing the
damage. During the recent Flow test, tuberculation the size of quarters was being expelled from
the pipe. This item shall be looked into.

Roth requested an more detailed explanation of the Testing Process which the Township Utility
Engineer’s Associate provided.

Paton asked the approximate cost per foot for a pipe. The Township Utility Engineer’s Associate
answered $150. per foot equating to $150,000 to replace the pipe in the area being discussing and
includes the valves.

DiGiulio feels the necessary work should be done so the residents could get the water pressure.

The Township Utility Engineer’s Associate anticipated an answer on the problem within a week.
Paton stated it is his understanding this is not a Budget issue. The Business Administrator
answered money remaining from Ordinance #1519 could be used.

Mr. Stan Spiech, Director of Public Works, explained the process of looking for valves with the
equipment. The DPW Director anticipates the search being completed by the middle of next
week.

Alderisio questioned whether the 8 inch line will be installed when required. The Township
Utility Engineer answered yes.


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September 22, 2005
Page 5



2c. 20” Water Main; Status
The Township Utility Engineer pointed out two major issues remain: final restoration work
being done by Montana was delayed. The work was done yesterday and today. One issue on the
holdup was the payment by the Bonding Company.

The Township Utility Engineer’s Associate explained the work which was completed and that
the remainder of the work was completed today.

The Township Utility Engineer asked for assistance from the Township on the further payments
by the Bonding Company. The Township Attorney shall contact the Attorney.

Roth questioned why the Township Attorney was not involved in the problem with the payment.
The Township Attorney answered she has been involved in the discussion. She was unaware
there was a problem with the payment. Roth feels it there is a payment issue the Township
Attorney should be involved.

The Township Utility Engineer said he has been speaking with US Pipe on the valves. The
warranty will be forwarded to the Township Attorney for review. The Township Attorney
acknowledged she has the latest draft and she has so far seen two drafts. The Township Utility
Engineer pointed out all requested changes by US Pipe were made. The Township Attorney shall
circulate the warranty to Council.

2d. Verbal Status Report
Swim Club Door: The Township Utility Engineer updated Council that we are still waiting for the door.

LEGAL
3a. Airmont Diversion Application – Public Hearing 9/29/05
The Township Attorney pointed out the hearing in scheduled to be heard on September 29, 2005.

3b. 25 E. Ramapo Avenue Final Lease
Ordinance Public Hearing is scheduled for September 29, 2005.

3c. Outside Sales; Revisions
Public Hearing shall be carried to October 6, 2005.

ADMINISTRATION
4a. Recreation Director; Job Description and Salary Recommendation
The Business Administrator advised Council Administration is looking to confirm the salary
range.



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September 22, 2005
Page 6



Paton feels the Job Description needs to be addressed. Paton further questioned who the
Recreation Director reports to. The Business Administrator answered the Recreation Director is
a Department Head and as a Department Head reports to the Mayor and Business Administrator.

Roth feels the Job Description should be more specific and feels the present Job Description is
too broad. Roth further stated he does not see the position as a full-time position.

Calandrillo would like to see the Job Description delinated further to include Township
Functions, etc.

The Mayor suggested Council mark up the Job Description distributed in their
packet and provide the suggestions to Administration for consideration.

Roth made a motion, seconded by Paton, that the position be budgeted as a Part Time position:
Alderisio, no; Calandrillo, yes; DiGiulio, no; Patton, yes; Richter, absent; Roth, yes; Kelly, no.
Motion fails.

Alderisio made a motion, seconded by DiGiulio for a full time position with a starting salary at
$35,000.: Alderisio, yes; Calandrillo, no; DiGiulio, yes; Paton, no; Richter, absent; Roth, no;
Kelly, yes. Motion fails.

4b. Easement Acquisition Phase 5 Sewer; Kohout Farm
Ordinance shall be introduced in the latter portion of this meeting.

4c. Salary Ordinance Amendment; Municipal Court Temp. Employee
Ordinance scheduled for introduction at the September 29, 2005 Public Meeting.

4d. Cingular Wireless Antenna Request
The Business Administrator informed Council several cellular wireless companies have
expressed interest in locating towers on municipal properties.

Paton requested a map showing where the Township and private cellular towers are located.

The Business Administrator recommended pursuing the inquiry from the company interested in
leasing on the municipal building property.

On a motion by DiGiulio, seconded by Calandrillo, Administration shall move forward with the
placement of a cellular tower on the municipal building property. Roll call vote: Alderisio, yes;
Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, absent; Roth, yes; Kelly, yes.

4e. Bergen County Municipal Park Improvement Program Grant Application
Resolution shall be prepared for the September 29, 2005 Public Meeting.

Work Session Meeting Minutes
September 22, 2005
Page 7


4f. Emergency Appropriation; 2005 Gas and Diesel Accounts
Resolution shall be prepared for the September 29, 2005 Public Meeting.

4g. 2006 Community Development Grant Application
Resolution shall be prepared for the September 29, 2005 Public Meeting.

4h. Retirement; Tax, Utility Collector, and Deputy Treasurer
Resolution shall be voted on latter in this meeting.

TOWNSHIP COUNCIL and MUNICIPAL CLERK
5a. Anti Knock-Down McMansion Ordinance; Discussion
Memorandum shall be sent to the Planning Board.

5b. Eagle Scout; Tim R. Mangano
Resolution shall be prepared for the September 29, 2005 Public Meeting.

Mayor shall read Proclamation at the September 29, 2005 Public Meeting.

5c. Veterans Day Ceremony; Discussion
Mr. Ken Deferrari informed Council the Veteran’s Day Program will be held on the 9th this year so the school children may be involved in the program.

5d. Board of Education Joint Meeting; Discussion (Paton)
Paton feels it is advantageous to meet twice a year with the Board of Education. The dates the Board of Education is available are November 2 or November 9, 2005 at 6:00PM. Paton suggested the Council President, Council Vice President, Board of Education Liasion, Mayor and Business Administrator attend this meeting. Council concurred.

Paton shall contact the Board of Education and advise the Clerk of the date so she may contact those involved. Any Councilmember with questions to be discussed at the Meeting were asked to forward the questions to the Municipal Clerk.

5e. Approval of Raffle Applications
1. Mahwah Schools Foundation (Wheels/Games of Chance Amendment)
2. MHS Thunderbird Sports Booster Club (On Premise 50/50)
3. Church of the Immaculate Heart of Mary (On Premise 50/50)
4. Ramapo College of New Jersey (On Premise 50/50)
5. Ramapo College of New Jersey (Off Premise)
On a motion by Calandrillo, seconded by DiGiulio, the above Raffle Applications were approved. All in favor. Motion carried.




Work Session Meeting Minutes
September 22, 2005
Page 8


RESOLUTIONS
See Resolutions #086-05A through #088-05A attached to and made part of these Meeting Minutes.

CLOSED SESSION
On a motion by Calandrillo, seconded by Roth, the meeting was closed to the public at 12:03PM for the purpose of discussing Police Building Renovation; Contract Negotiations; Blue Collar Contract Negotiations and Contract Negotiations; Ridge Road. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Roth, Council returned to open session at 12:25AM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Paton, the meeting was adjourned at 12:27AM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk





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