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AMENDED: 2/8/05

TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
TUESDAY, JANUARY 25, 2005

The meeting was called to order at 7:10PM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on January 14, 2005 stating this meeting would be held at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Tuesday, January 25, 2005 at 7:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio at 7:12PM, Paton, Richter and Roth.
Absent: Councilman Kelly.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Chief Financial Officer Kenneth Sesholtz and Municipal Clerk Kathrine Coletta.


PUBLIC PORTION
On a motion by Calandrillo, seconded by Alderisio, the meeting was opened to the public at 7:13PM. All in favor. Motion carried.

Being no comments were made from the public, on a motion by Paton, seconded by Calandrillo, the meeting was closed to the public at 7:14PM. All in favor. Motion carried.

GENERAL BUDGET OVERVIEW
The Business Administrator explained the outline of the Budget. The Collection Rate has been
changed from 96% in 2004 to 95% in 2005. $3,750,000. is proposed to be taken from surplus,
which equates to 1,250,000. less in surplus than last year.

Administration is recommending 3.5% cap be authorized. In the event it is not used, it can be
banked for the next two years.

The Business Administrator pointed out that if the Township’s 2003 Cap Bank is not used this
year, it will disappear.

A discussion took place on how the amount of surplus is going down.

The Business Administrator pointed out it is important to control capital expenditures so as not to
increase the Township’s debt. Finance is looking to pay down $2 million this year and keep the
Capital under $2 million so that total debt does not increase.

The Business Administrator shall provide Council with the Trial Balance of Closing Balances
of the Trust Funds and the Organizational Charts.


Budget Work Session Meeting Minutes
January 25, 2005
Page 2



Roth questioned the Local and County Tax. He questioned the rationale used. The Chief
Financial Officer stated it was necessary to use a figure and he chose 5%. The Chief Financial
Officer shall revise the Projected Amounts based upon the Board of Education’s proposed
increase.

BUDGET PRESENTATION; FINANCE SUBCOMMITTEE
Roth explained it is the Council’s desire to minimize expenditures where possible. He further
stated the 10% rate is not what the Council was looking for.

The Finance SubCommittee feels the numbers of the Municipal portion of the Budget can
be lowered to 8%. The proposed Budget will still have a shortfall of $3 million.

Richter requested from Administration for Department Requests reasoning for the increases be
provided.

Council concurred that the Budget Work Session Meeting scheduled for Saturday, January 29th
shall be cancelled in order to give Administration an opportunity to review the recommendations
made by the Finance SubCommittee. The next Budget Work Session Meeting shall be held on
Tuesday, February 1, 2005.

On a motion by Alderisio, seconded by Paton, the meeting was adjourned at 9:20PM. All in
favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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