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TOWENSHIP OIF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, APRIL 24, 2003


The meeting was called to order at 8:00PM buy Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 12, 2002 stating this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, April 24,2 003 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Calandrillo, DiGiulio, Paton, Richter and Spiech.
Absent: Councilmembers DaPuzzo and Kelly.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Meneloas Toskos, Township Engineer Representative Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associate Vishal Shah and Municipal Clerk Kathrine Coletta.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Paton, the meeting was opened to the public at 8:03PM. All in favor. Motion carried.

Being no comments were made from the public, on a motion by Calandrillo, seconded by Richter, the meeting was closed to the public at 8:04PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Bills and Claims will be voted on at the Public Meeting immediately following this meeting.

ENGINEERING
1a. Township Bike Path; Discussion
Item carried to the May 15, 2003 Work Session Meeting.

1b. Authorization of Professional Services; Topographic Survey; Darlington Avenue and Route 202 Intersection
DiGiulio questioned if the residents in the area would be notified. The Township Engineer’s Representative answered after the design is completed by the County, the residents will be notified.



Work Session Meeting Minutes
April 24, 2003
Page 2



ENGINEERING (Continued)
1c. Verbal Status Report
Paton questioned at the George Washington School Field when will be terrace wall in the area of the batting cage be built. The Township Engineer’s Representative in awaiting two quotations from contractors. Work is anticipated to start within 4 to 6 weeks.

DiGiulio asked the status of the Fardale Avenue culvert. The Township Engineer’s Representative reported he is waiting for PSE&G to do some work. Completion is expected by May 12, 2003.

TOWNSHIP UTLITY ENGINEER
2a. Stage 5 Sanitary Sewers; Discussion
The Business Administrator informed Council a survey was conducted through Administration. Administration will make copies of the Tax Map showing the areas being considered.

Spiech requested a map of the Township showing the areas not sewered. The Township Utility Engineer shall provide the maps in May.

The Township Utility Engineer’s Associate reported 19 streets were surveyed. The majority of the area is in the Deerfield Terrace and Campgaw Road area. The next step is to conduct a Feasability Study. Information will be provided to the Council in the form of a report.

Spiech questioned if the pumping wells are working well. The Township Utility Engineer answered the equipment is operating. The pressure problem appears to be resolved.

Paton questioned if the Cragmere pressure is better. The Township Utility Engineer answered the Water Department will be taking measurements sometime in May.

LEGAL
3a. PED Bulk Regulations
Township Attorney shall prepare a draft Ordinance for discussion at the May 1, 2003 Work Session Meeting.

3b. Streetscape Design Standards; Discussion
The Township Engineer’s Representative pointed out the recommendations from the Beautification SubCommittee were presented to the Council. The Township Engineer’s Representative is now looking for direction in the type of sidewalks.
Work Session Meeting Minutes
April 24, 2003
Page 3



LEGAL (Continued)
Straw poll vote for stamped concrete to look like brick pavers: Calandrillo, yes; DaPuzzo, absent; DiGiulio, yes; Kelly, absent; Paton, yes; Richter, yes; Spiech, yes.

3c. Off Road Vehicles; Discussion
Straw poll vote was taken to move forward with an Ordinance: Calandrillo, yes; DaPuzzo, absent; DiGiulio, yes; Kelly, absent; Paton, yes; Richter, yes; Spiech, yes.

Township Attorney shall prepare a draft Ordinance to be discussed at the May 1, 2003 Work Session Meeting.

3d. Ordinance; Park Regulations
Township Attorney shall prepare a draft Ordinance for discussion at the May 1, 2003 Work Session Meeting.

3e. Resolution; Open Space Tax
Council concurred Resolution shall be voted on in the Public Meeting immediately following this meeting which will place the question on the ballot for the November 2003 General Election.

3f. Increase LOSAP Payment; Discussion
The Township Attorney provided the opinion that for the purpose of the discussion on this matter tonight Councilmembers Calandrillo, Spiech and Richter could participate.

Mr. Bruce Virgens, Fire Chief, explained presently the Firefighter Benefit is $600. The State has increased the benefit to $1,150. The Township Fire Department is requesting the benefit be increased to $1,150.

Council concurred Ordinance will be prepared by the Township Attorney for discussion at the May 1, 2003 Work Session Meeting.

DiGiulio referred to the letter from the Fire Chief on grants. It is required that a resolution from the Council on the matching grant be adopted. The Fire Chief suggested Council wait until notification of the grant being awarded is received.

3g. Amendment to Ordinance; Waiving of Fees
Township Attorney shall prepare a draft Ordinance for the May 1, 2003 Work Session Meeting.


Work Session Meeting Minutes
April 24, 2003
Page 4


LEGAL (Continued)
3h. Amendment; Subdivision, Soil and Site Plan Ordinances; Discussion
Township Attorney shall prepare a draft Ordinance for discussion at the May 1, 2003 Work Session Meeting.

ADMINISTRATION
4a. 2003 Salary Ordinance
Ordinance shall be introduced in the Public Meeting immediately following this meeting.

4b. Capital Ordinances
1. 2003 General Capital Ordinance
2. 2003 Sewer Capital Ordinance
Both of the above-mentioned Ordinance will be introduced at the Public Meeting immediately following this meeting.

4c. Approval; Bikeway Open Space Trust Agreement
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4d. Award of Bids
1. Recreation Supplies
Resolution shall be voted on in the Public Meeting immediately following this meeting.
2. Document Archiving
Item carried to the May 1, 2003 Work Session Meeting.
3. Municipal Building Cleaning
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4e. Emergency Appropriation – Natural Gas
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4f. Resolution; Change Title/Text of Appropriation
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4g. Municipal Building; Architect’s Services; April 2003
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4h. Mayor’s Proclamation; Municipal Clerk’s Week – April 27 through May 3, 2003
Mayor Martel shall read the above-mentioned Proclamation in the Public Meeting immediately following this meeting.

Work Session Meeting Minutes
April 24, 2003
Page 5



ADMINISTRATION (Continued)
4i. Eagle Scout; Trenton C. Atwood
Resolution and Mayor’s Proclamation shall be placed on the Public Meeting Agenda immediately following this meeting.

4j. Agreement; West Bergen Mental Healthcare; Child and Adolescent Substance Abuse
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4k. Agreement; West Bergen mental Healthcare; Voluntary Municipal Support of Mental Health Services and Employee Assistance Program
Resolution shall be voted on in the Public Meeting immediately following this meeting.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Condition of Brook; Pendleton Road and Willowbank Court; Discussion
Spiech informed Council a resident on Pendleton Road feels a hazardous condition exists behind his neighbor’s home. A few years ago, the Township Engineer asked the Mosquito Commission to clean out the brook. The Township was unable to get releases from all of the homeowners therefore the project ceased.

The Township Engineer’s Representative will go out to the site and provide a report to the Council.

On a motion by Richter, seconded by Calandrillo, the Work Session Meeting was adjourned at 10:30PM. Council proceeded to the Public Meeting. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk




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