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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, FEBRUARY 6, 2003

The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public meetings Act Statement as prescroibed by law. Notice was advertised in The Record on July 12, 2002 stating this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, February 6, 2003 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Prsent: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton, Richter and Spiech.

Also prsent were Business administrator Brian Cmapion, Township Attorney Menelaos Toskos, Township Engineer Kevin Boswell, Township Engineer’s Associate Michael Kelly, and Municipal Clerk Kathrine Coletta.

SEWARING IN OF SECOND ASSISTANT FIRE CHIEF KEN WARNET
Township Attorney Meneloas Toskos swore in Second Assistant Fire Chief Ken Watnet.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on any of the Bills and Claims was asked to contact Administration prior to the February 13, 2003 Public Meeting.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Kelly, the meeting was opened to the public at 8:05PM. All in favor. Motion carried.

Being no comments were made from the public, on a otion by Calandrillo, seconded by DaPuzzo, the meeting was closed to the public at 8:06PM. All in favor. Motion carried.

ENGINEERING (Boswell-McClave)
1a. K. Hovnanian at Mahwah V Inc. (Franklin Heights); Cedar Hill Avenue and Kingsbridge Way; Block 70,. Lots 19, 21 and 50; Request for Release of Performance Guarantee (Dkt. #309)
The Township Engineer’s Associate recommended release of the Performance Guarantee once the Transitition Agreement between the Condonomium Association and the developer is signed. Resoltuion shall be prepareaed for the February 13,2 003 Public Meeting.

1b. Knight Subdivision; Woodbury Lane and Chestnut Street; Block 167, Lot 48; Request for Release of Performance Guarantee (Dkt. #402)


1c. K. Hovnanian at Mahwah VI Inc. (Franklin Crossing); Fox Lane, Cedar Hill Avenue and Christie Avenue; Block 70, Lots 15 and 15.01; Request for Release of Performance Guarantee (Dkt. #102A)
1d. K. Hovnanian at Mahwah IX (Cherry Ridge Estates); Stephens Lane, Arthur Court and Olney Road; Block 70, Lot 49; Request for Release of Performance Guarantee
(Dkt. #107-AP-F)

1e. Paks Fast Service Mobil, Inc.; Route 17 South; Block 132, Lots 10 and 11; Request to Execute Developer’s Agreement (Dkt. #1014SP)
1f. Township Library; Award of Bid #03-01: HVAC System Modifications
1g. Change Order #2; 2002 Road Improvement Program; Tilcon New York Inc.
1h. Written Status Report
UTILITY ENGINEER (Malcolm Pirnie)
2a. Proposal; 2002 Consumer Confidence Report
2b. Proposal; Municipal Pool Water Line
2c. Monthly Activities Report
LEGAL
3a. Request to Vacate a Portion of Constantine Drive
3b. Sewer Connection; 64 Sparrowbush Road, Upper Saddle River
3c. Title 39; Pond Meadows Condominium Association

Work Session Meeting Agenda February 6, 2003 Page 2

LEGAL (Continued)
3d. Garage Sale Regulation; Continuation of Discussion
3e. Amendment; Chapter 21 of the Township Code “Land Use Procedures”
3f. Request to Vacate Park Street
3g. Rezoning Portion of Avenue A; Continuation of Discussion

ADMINISTRATION
4a. Property Transfer; Discussion (Mayor)
4b. Award of Bid #MTB-03-02: Janitorial Supplies
4c. Eagle Scout; Colin R. Mc Nulty
4d1. Authorization to Use State Contracts #T-0176: Furniture System, Open Plan/Landscape, #T-0524: Files, Freestanding, Vertical and Lateral Insulated, Self-contained and ME and #T-1329: Keyboard and VDT Monitor Trays/Holders, Ergonomic Type
4d2. Award of State Contract: #T-0408: Furniture Office and Lounge, Non-Modular
4e. Municipal Construction
1. Change Order #10; New Municipal Building; Daibes Brothers
2. Change Order #11; New Municipal Building; Daibes Brothers
3. Clerk of the Works Agreement; Extension
4. Architect Agreement; Extension
4f. Fire Company #1 Expansion; Discussion
4g. Osteonics Developer’s Escrow Agreement
4h. Plaque; New Municipal Building

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Report on Community Development Grants (DiGiulio)
5b. Grant Proposals and In-House Grant Writer (Kelly)

RESOLUTIONS
#032-03 Authorization to Use State Contracts #T-0176, #T-1329, and #T-0524
#033-03 Award of Municipal Complex Furniture Proposal from State Contracts #T-0408, #T-0176, #T-1329 and #T-0524

REPORT OF SUBCOMMITTEES
COUNCIL COMMENTS/COMMUNICATIONS

CLOSED SESSION
6a. Potential Litigation
6b. Litigation Report

ADJOURNMENT
THIS AGENDA IS SUBJECT TO CHANGE.



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