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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, AUGUST 8, 2002

The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on June 17, 2002 and July 12, 2002 stating this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, August 8, 2002 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio at 8:05PM, Paton, Richter and Spiech.

Also present were Business Administrator Brian Campion, Township Attorney Meneloas Toskos, Township Engineer Kevin Boswell, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associate Vishal Shah and Municipal Clerk Kathrine Coletta.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to see Administration prior to the Public Meeting immediately following this meeting.

UPDATE ON MUNICIPAL BUILDING - ECOPLAN
Mr. Martin Santini of Ecoplan was present. Mr. Santini distributed to the Council Progress Report #2 on the Municipal Building.

Mr. Santini reported as of July 1, 2002, the project was 32% complete. The anticipated completion date is December of 2002. Mr. Santini has spoken with the contractor and been assured the December 2002 completion date will be met. Mr. Santini has written a letter to the contractor advising him the Township will exercise the liquidated damages clause in the contract stating a cost of $1,500 per day if the completion date of January 1, 2003 is not met.

Kelly recused himself at 8:15PM.

FIRE COMPANY #1 EXPANSION – ECOPLAN
Mr. Santini explained the proposed addition to the existing building. The plan is available for review in the Municipal Clerk’s Office.

Mr. Santini met with a Cost Consultant today. The building will be within the $1 million budget. Mr. Santini went on further to say the construction and professional fees are included in the budget. The budget does not include the interior furnishings. The interior of the building

Work Session Meeting Minutes
August 8, 2002
Page 2



will be finished. Sprinklers are included in the budget.

Richter questioned whether the plans were shown to the Historic Preservation Commission. Mr.
Santini answered no. The Business Administrator answered it is intended that the plans first be shown to Council and then they will be forwarded to the Historic Preservation Commission.

Calandrillo asked the estimated completion date. Mr. Santini answered May or June of 2003.

Spiech asked about an exhaust elimination system. Mr. Santini answered that there will be a mechancial means for exhaust to be eliminated from the building.

Kelly returned at 8:35PM.

ENGINEERING (Boswell-McClave)
1a. Installation of HVAC Improvements at Township Library; Authorization for Services
DiGiulio questioned whether any money will be recouped. The Township Attorney answered an attempt will be made.

Resolution shall be voted on in the Public Meeting immediately following this meeting.

1b. Written Status Report
Kelly referred to the Rae Avenue Drainage Project where the Township Engineer is awaiting further direction. The Business Administrator reported the property owner will not allow the easement. The Township Engineer clarified that his office is not waiting for further direction from the Township.

DiGiulio questioned when will the Township be in compliance with the Underground Storage Tank Project. The Business Administrator answered a meeting is scheduled for tomorrow.

DiGiulio asked the status of the Fardale Avenue Culvert. The Township Engineer reported the plans will be finalized within two weeks.

DiGiulio complained the Willowbank stream is filling up with silt. The Township Engineer reported he and the Township Utility Engineer are reviewing information and will scheduled a meeting with the County. Kelly requested backup information on the subject. Administration shall provide.

Spiech asked when the Stag Hill Road Improvement project will be started. The Township Engineer answered a Pre-Construction Meeting is scheduled for August 20, 2002.
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August 8, 2002
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Spiech requested the Township Engineer copy the Director of Public Works and the Township Utility Engineer on his written Status Reports.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Change Order #4; Phase 2 Water Main Replacements
Resolution shall be voted on in the Public Meeting immediately following this meeting.

2b. Phase 2 Water Main Replacements; Authorization for Additional Engineering Services
The Township Utility Engineer explained this item amends the Professional Services Contract with Malcolm Pirnie to include the additional construction inspection services for Change Orders 1, 2 and 3 of the project.

DiGiulio requested the amount of the original contract. Malcolm Pirnie shall provide.

Resolution shall be voted on in the Public Meeting immediately following this meeting.

2c. Award of Bid; Package Centrifugal Grinder Pump Systems; Stage 4 Sanitary Sewer Project
Item carried to August 22, 2002 Work Session/Public Meeting.

2d. Written Progress Report
Paton asked the status of the Pump Station. The Township Utility Engineer reported the concrete was poured today. Paton questioned when the job will be completed. The Township Engineer answered September of 2002.

LEGAL
3a. Amendment to Zoning Ordinance; IP-120 and Park Zone Use Regulations
Ordinance will be scheduled for introduction at the August 22, 2002 Work Session/Public Meeting.

3b. Lighting Ordinance; Discussion
Paton recommended a close time of 8:00PM with specific controls.

DiGiulio feels the Township should wait until the new fields are up and running.

Straw poll vote on keeping the current Ordinance which exists whereby the park shall be open at 7:00AM and close one half hour after sunset. Straw poll vote: Calandrillo, no; DaPuzzo, no; DiGiulio, yes; Kelly, yes; Paton, yes; Richter, yes; Spiech, yes.

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August 8, 2002
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Administration shall provide Council with Use Ordinance for review.

Paton suggested the Department of Public Works shut the lights off at the recreation fields. Administration shall review.

ADMINISTRATION
4a. Mayoral Appointment to Environmental Commission
Resolution, appointing Karin LaGreca to the Environmental Commission to fill the unexpired term of Audrey Artusio until June 30, 2003, shall be voted on in the Public Meeting immediately following this meeting.

4b. Designation of Public Agency Compliance Officer
Resolution, appointing Brian Campion, Business Administrator, as the Township’s Public Agency Compliance Officer, shall be voted on in the Public Meeting immediately following this meeting.

4c. Verizon Request for Lease
The Business Administrator informed Council a letter was received from Verizon to lease public property for placement of wireless telecommunications equipment on the Fire Company #3 property.

Calandrillo made a motion, seconded by Kelly, to deny the request made and inform Verizon the Township is not interested in erecting cellular equipment on Fire Company #3. Roll call vote: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, abstain; Richter, yes; Spiech, yes.

Administration shall write a letter to Verizon advising their request was denied.

4d. Authorization; Community Development Block Grant Application; ADA Improvements to Former Winter Library
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4e. Gypsy Moth Survey
Administration recommends the Township have the Department of Agriculture conduct a Gypsy Moth Survey.

4f. Lease Extension - Municipal Building
Resolution shall be voted on in the Public Meeting immediately following this meeting.


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August 8, 2002
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4g. Request To Tie Into Township Water System
The Business Administrator informed Council a property owner on the border of Franklin Lakes is requesting permission to tie into the Township’s water system.

4h. Amendment to Open Space Recreation Plan
Item removed from Agenda.

4i. Municipal Building - New Jersey Smart Start Rebate Program
Mr. Santini shall check whether the application will apply to the expansion of Fire Company #1 and report back to the Council.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Raffle Applications
1. Betsy Ross Home and School Organization Inc. (On Premise)
2. Betsy Ross Home and School Organization Inc. (On Premise, 50/50)
Raffle applications were tentatively approved. Final approval will be voted on in the Public Meeting immediately following this meeting.

REPORTS OF SUBCOMMITTEES
DiGiulio gave a report of the Beautification SubCommittee Meeting of August 1, 2002.

DiGiulio informed all of the Tree Planting Ceremony to be held on September 11, 2002 at 6:30PM on Old Station Lane across from Winters Pond.

On a motion by Calandrillo, seconded by Richter, the Work Session meeting was adjourned at 10:12PM. Council immediately proceeded to the Public Meeting. All in favor. Motion carried.

Respectfully submitted,


Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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