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AMENDED: 7/25/02
TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JULY 11, 2002

The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on June 14, 2002 stating this combined Work Session/Public Meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, July 11, 2002 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk's Office.

Salute to the Flag.

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio at 8:10PM, Kelly, Paton, Richter and Spiech.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Menelaos Toskos, Township Engineer Kevin Boswell, Township Engineer Representative Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer's Associate John McCarthy and Municipal Clerk Kathrine Coletta.


SUBMISSION OF BILLS AND CLAIMS
Spiech explained being this meeting is a combined Work Session/Public Meeting, the Bills and Claims will be voted on in the Public Meeting immediately following this meeting. Any Councilmember with questions was asked to direct them to the Business Administrator.

ENGINEERING (Boswell-McClave)
1a. Lescher Inc.; 7 Miller Road; Block 71, Lot 15; Request for Release of Performance Guarantee (Dkt. #952-98)
Resolution, authorizing the releasing of the performance guarantees amounting to $13,200., shall be voted on in the Public Meeting immediately following this meeting.

1b. Meadow Ridge Development Corporation LLC (Brookhill Estates North Subdivision); Myrtle Avenue; Block 139, Lots 6, 7 10 and 11; Request for Release of Performance Guarantee (Dkt. #349)
Resolution, authorizing the release of $32,130. in performance guarantees, shall be voted on in the Public Meeting immediately following this Meeting. Resolution shall be conditioned upon the Applicant bringing the sanitary sewers cleanouts up to grade and repainting all of the fire hydrants to the satisfaction of the Township Utility Engineer.


Work Session Meeting Minutes
July 11, 2002
Page 2


1c. KinderCare Learning Center, Inc.; 25 Edison Road; Block 173, Lot 121; Request for Release of Maintenance Guarantee (Dkt. #364)
Resolution, authorizing the release of a maintenance guarantee amounting to $36,000, shall be voted on in the Public Meeting immediately following this meeting.

1d. Mahwah Land LLC; 223 Airmont Avenue; Block 126, Lots 125 and 126; Authorization to Execute Developer's Agreement (Dkt. #420)
Resolution, authorizing the Mayor and Municipal Clerk to sign the Developer's Agreement between the Township and Mahwah Land LLC, shall be voted on in the Public Meeting immediately following this meeting.

1e. Written Status Report
MA-350: Resurfacing of Ridge Road - Calandrillo hoped the project would be completed by the start of school. Calandrillo asked that the businesses in the area be notified of the construction. The Township Engineer informed Calandrillo the contractor will handle notifying the area businesses.

MA-257: Wyckoff Avenue and Forest Road Intersection - DiGiulio questioned the status. The Township Engineer reported the application has been submitted to the DEP. The DEP has requested funds for the application be submitted. The application is presently being reviewed. DiGiulio asked when the project will be completed. The Township Engineer answered by the end of next year.

MA-290: Fardale Avenue Culvert - DiGiulio asked the status. The Township Engineer reported the DOT has reviewed the plans. Two changes have been requested. The plans are in the process of being finalized.

MA-526: Rae Avenue Drainage Improvements - Paton asked what further direction the Township Engineer is awaiting. The Business Administrator answered Administration is in the process of reviewing the plans.

MA-220: Franklin Turnpike/Miller Road/East Ramapo Avenue - Intersection Improvements - Spiech asked that the Environmental Commission be included in the process.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Change Order #2; East Crescent Water Booster Pumping Station
The Township Utility Engineer's Associate explained the booster station is scheduled to arrive on July 17, 2002. An extension of one week for the delivery is being requested. The delivery extension will not impact the schedule. Resolution shall be voted on in the Public Meeting immediately following this meeting.
Work Session Meeting Minutes
July 11, 2002
Page 3



2b. Change Order #1; East Crescent Water Booster Pumping Station Installation
Resolution shall be voted on in the Public Meeting immediately following this meeting.

2c. Award of Bid; Centrifugal Grinder Pump Systems - Phase 4 Sanitary Sewer Project Removed by B.A. on 7/09/02

2d. Deerfield Terrace and Bedford Road Sewers; Discussion
Spiech questioned if the sewers on Deerfield Terrace and Bedford Road will be included in the Phase 4 Sewer Project. The Business Administrator answered the Utility Engineer has verified that this is not possible.

DiGiulio questioned whether there will be a Phase 5 Sewer Project and how long will it be before the sewers are installed. An answer of two years was given.

Spiech suggested a survey be mailed to the residents of Deerfield Terrace and Bedford Road.

Kelly suggested that additional streets, other than Deerfield Terrace and Bedford Road, within the Township which are not sewered also be considered.

Spiech requested Administration provide Council with a map showing the areas of the Township that are not sewered. The Township Utility Engineer questioned whether Council wants inhabitable or uninhabitable areas of Town. Spiech answered inhabitable.

Kelly questioned where the area to be surveyed will start. Spiech answered with Deerfield Terrace and Bedford Road residents.

2e. Monthly Activities Report
DaPuzzo questioned the Township Utility Engineer on the memorandum on the valves used for the 20 inch water main project. The Township Utility Engineer answered he is waiting for additional information from the manufacturer.

Spiech questioned on the Wetlands Mitigation at Fire Company #3 if the work is completed. The Township Utility Engineer answered the work is completed and we are now in the DEP monitoring period.

Spiech suggested the Township Engineer and Township Utility Engineer exchange reports and also give a copy of each of their Monthly Reports to the Director of Public Works.


Work Session Meeting Minutes
July 11, 2002
Page 4


LEGAL
3a. Lighting Ordinance; Discussion
Recreation Director Drew Baumgardt distributed to the Council a schedule showing the current usage of the recreation fields within the Township. Mr. Baumgardt in detail explained the usage of all of the recreation fields.

Spiech asked the Recreation Director if it would be realistic for the field lights to go out at 9:30PM. The Recreation Director recommended the lights remain on until 10:00PM.

Calandrillo requested the guidelines established by the Recreation Committee for the usage of fields.

Paton suggested the end time of 8:00PM be considered. The Recreation Director responded that this will not allow the teams to practice and develop their skills.

Spiech suggested Council review the Schedule of the Usage of the Recreation Fields. Item carried to the July 25, 2002 Work Session/Public Meeting.

Spiech asked the Recreation Director for a projection of the usage of the fields to include the 2 new fields.

DaPuzzo asked for recommendations from the Recreation Committee on what they think is needed for the usage of the fields.

3b. Resolution Supporting Senate Bill #1304; Cable Television Services
Resolution shall be voted on in the Public Meeting immediately following this meeting.

3c. Resolution Supporting Senate Bill #668; Cable Television Services
Resolution shall be voted on in the Public Meeting immediately following this meeting.

3d. Amendment to Water Restrictions Ordinance; Discussion
The Township Attorney explained this Ordinance provides for the watering of athletic fields by the Township, Board of Education and the college.

Richter suggested the Ordinance state that watering can only be on odd and even days according to the address number and the same as for residents.

The Business Administrator interjected the Director of Public Works is concerned that our water levels are dropping and are not being replenished. In the near future, a total ban on watering may be imposed.
Work Session Meeting Minutes
July 11, 2002
Page 5



ADMINISTRATION
4a. Award of Contract; Testing Services - Municipal Building
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4b. Recreation Field Usage Schedule; Discussion
Discussed with Item 3a.

4c. Award of Bid MTB-02-15: Township Police Uniforms
Calandrillo questioned if the Township pays the mileage for the officers to go to Newark. The Business Administrator will inquire.

Resolution shall be voted on in the Public Meeting immediately following this meeting.

4d. Award of Bid MTB-02-11: Underground Storage Tank Removals and Above Ground Storage Tank Installation
Spiech questioned if there are any other tanks remaining. The Business Administrator answered there is one more tank at the Department of Public Works.

Resolution, awarding the bid to Brocon Petroleum Inc. in the amount of $70,811., shall be voted on in the Public Meeting immediately following this meeting.

4e. Certificate of Determination and Award
For information only.

4f. Chapter 159; Alcohol Education
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4g. Chapter 159; Clean Communities
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4h. Chapter 159; Child Passenger Safety Removed by C.F.O. on 7/10/02.

4i. Authorization; Ramapo College Sanitary Sewer Agreement
Resolution, authorizing the Mayor and Municipal Clerk to sign the Agreement, shall be voted on in the Public Meeting immediately following this meeting.

4j. Amend Ordinance #1359; Block 137, Lot 3 - Corporate Drive
Ordinance will be introduced at the Public Meeting immediately following this meeting.

Work Session Meeting Minutes
July 11, 2002
Page 6



4k. Special Labor Counsel
Resolutions shall be voted on in the Public Meeting immediately following this meeting.

4l. Continuation of Grant Agreement; Senior Citizens Access Transportation Program - Van
Driver Salary
Resolution shall be voted on in the Public Meeting immediately following this meeting.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Council Appointment to Zoning Board of Adjustment - Alternate II
On a motion by DiGiulio, seconded by Richter, Mr. Joe Larsen was nominated to fill the position of Alternate II on the Zoning Board of Adjustment. All in favor. Motion carried.

Resolution shall be voted on in the Public Meeting immediately following this meeting.

5b. Council Appointment of Planning Board Representative to Housing Commission
Resolution, appointing Mr. John Brotherton to the Housing Commission as the Planning Board Representative, shall be voted on in the Public Meeting immediately following this meeting.

5c. Formation of Council SubCommittees
Council discussed and formed the following SubCommittees:
New Town Building; Councilmembers Calandrillo and Richter
Recreation Facilities: Councilmembers DaPuzzo and DiGiulio
Grants: Councilmembers DiGiulio, Richter and Paton
Beautification: Councilmembers Calandrillo, DiGiulio and Paton
GIS: Councilmembers Spiech, DaPuzzo and Kelly
Volunteer Picnic: Councilmembers DaPuzzo and Spiech
Transportation: Councilmembers Kelly and Richter
Communications: Councilmembers Paton, DiGiulio and Kelly

5d. Petition from Residents of Campgaw Road (Kelly)
Kelly explained the residents are concerned about getting access to Township services such as maintenance of the street, snow removal, etc.

Council concurred the Municipal Clerk shall send a letter to the residents on Campgaw Road advising them their street must be brought up to Township standards before the Township will accept the road.

5e. Firefighter Application; Bruce A. Selja; Co. #2
Resolution shall be voted on in the Public Meeting immediately following this meeting.
Work Session Meeting Minutes
July 11, 2002
Page 7



CLOSED SESSION
On a motion by Calandrillo, seconded by Paton, Council went into closed session at 10:45PM for the purposes of discussing Litigation on Viola Contracting Company and Personnel. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Richter, Council returned to open session at 11:33PM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by DiGiulio, the Work Session Meeting was adjourned at 11:34PM. All in favor. Motion carried. Council immediately proceeded to the Public Meeting.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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