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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, APRIL 4, 2002


The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on March 13, 2002 stating this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, April 4, 2002 at 8:30PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers DaPuzzo; DiGiulio; Donigian; Omsberg; Richter and Spiech.
Absent: Councilwoman Calandrillo.

Also present were: Business Administrator Brian Campion; Township Attorney Menelaos Toskos; Township Engineer Kevin Boswell; Township Engineer’s Representative Michael Kelly; Township Utility Engineer Justin Mahon; Township Utility Engineer’s Associate Vishal Shah and Deputy Municipal Clerk Margaret Kennedy.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the April 11, 2002 Public Meeting.

Spiech stated that the following Agenda Items have been pulled from tonight’s meeting: Items 1a; 2b; 2d; 2e and 2g.

ENGINEERING (Boswell-McClave)
1a. Resurfacing of Ridge Road (Section 3); 2001 local Aid Grant; Request for Resolution Authorizing Extension of Time
Removed by Township Engineer Representative on 3/28/02.

1b. Route 202 Sidewalks; Installation of Sidewalks from Island Road to South Street (Phase 1) and Replacement of Sidewalks on North Side from North Ramapo Avenue (Phase 2); Request for Resolution Authorizing Extension of Time
The Township Engineer and Township Engineer’s Representative were present. The Township Engineer stated that three grants have been received for installation of sidewalks between Franklin Turnpike and Route 17. At the last Work Session Meeting, the Township Engineer was directed to contact the Department of Transportation Representatives to see if the Township could reallocate $28,000. of the $175,000. elsewhere in the Township, and the Township Engineer stated that we can. The
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April 4, 2002
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Township Engineer further said the $28,000. could be included with the $200,000. Bike Path Construction. The Sidewalk and Bike Path Grant pays for construction and inspections, but does not pay for the engineering costs.

The Township Engineer showed the Council a colored coded map indicating the proposed bike path and several options. The Township Engineer stated that there are three properties along the route that the Township does not have the right of way. The Township Engineer said the bike path could be completed within a loop, and the engineering estimate is between $20,000. and $25,000.

Spiech questioned if the project could be covered by Open Space Grants. The Business Administrator stated there are funds in the Sidewalks Improvement Account and not sure if this would be covered by Open Space.

Spiech said the path could go down Ridge Road, MacArthur to opposite the park on Route 202. The Township Engineer said yes. The Township Engineer said they are also checking to include a cross over to get the people to the pool, which would make the access a little nicer. Also the Township Engineer mentioned to incorporate near the college installing a loop, behind the wall at Ramapo College.

Donigian questioned the route along Route 202 and where would the path go. Spiech said the path would end at the entrance to Darlington Avenue.

Spiech said this project will not be completed overnight. Spiech further said it is his understanding the County is interested in the school house on Darlington Avenue.

Donigian questioned the size of the bike path. The Township Engineer stated that normally the size would be 8 feet, depending on utility poles. Curbing would be placed in the area of the utilities.

Omsberg main concerns are at the intersection at Darlington Avenue and Route 202 and also with the construction at the College.

Spiech said the Tax Maps need to be checked to see if there are easements on the three properties. The Township Engineer said they have checked the Tax Maps and there are none. The Township Engineer said the entire area needs to be survey. The Township Engineer will come back to Council with their proposal.

DiGiulio questioned if the County does purchase the schoolhouse, will the County have their entrance to their park at that location and also could the County install a traffic light.
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April 4, 2002
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Richer questioned who would give permission for a light to be installed at that location. The Township Engineer said there would be a Warrant Study to see how many cars go through, the County would endorse this and then it goes to the Department of Transportation. Authorization to install the light would come from the Department of Transportation. Richter questioned would the sight limitation be a reason to install a light. The Township Engineer said if the light is warranted at that location it would be funded by the County.

The Township Engineer will come back to Council with a proposal.

1c. Bike Path Program; Request for Resolution Authorizing Extension of Time
Resolution shall be prepared for the Public Meeting of April 11, 2002.

1d. Bike Path Program; Discussion
This item was covered under 1b.

1e. Airmont Avenue Recreation Facility; Discussion
The Township Engineer stated that in his March 27, 2002 letter, he included a detailed cost estimate for the Airmont Avenue Recreation Facility. The presentation included a better layout of the field; the proposed restroom was moved back to the existing structure and to install synthetic turf instead of sod.

Spiech stated Council had decided on using sod instead of synthetic turf, the field is slightly turned and now the proposal is to include the utilities back to the house.

The Township Engineer said the plan for the field is now narrower and longer, and the prior plan was fatter and shorter.

Omsberg questioned the neighbor’s impact. The Township Engineer said it is a positive. The home is approximately 120 feet away from Apple Ridge Boulevard. There will be a berm, and the fence will be dropped about eight feet.

Omsberg questioned the lighting. The Township Engineer said there will be no direct lighting, as the lighting will be a shielded lighting system.

Donigian said this is not the plan that was submitted last year. The committee was not happy as they were concerned about the neighbors and that is why they came up with a final design that is different than last year. He feels they have acquired a better privacy level than before. Also the walls have been downsized from the high of 20 feet.


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April 4, 2002
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Spiech said that since the walls have decreased in size we should get a lower price. The Township Engineer answered yes.

Donigian questioned if the mulch pad is out. The Township Engineer answered no.

Richter questioned if the lights will be recessed. The Township Engineer answered yes, they will be recessed eight feet. The Township Engineer stated you will not see the lighting, only the reflection.

Omsberg questioned if the wall would cost less. Spiech said it would be 35% less. DaPuzzo said it would be $85,000. less, and less earth moving and it would also be environmentally friendly.

Straw poll vote on orientation of the field: Calandrillo, absent; DaPuzzo, yes; DiGiulio, yes; Donigian, yes; Omsberg, yes; Richter, yes; Spiech, yes.

The Township Engineer stated they readdressed the detail engineering for the inclusion of the existing residence and sanitary service to the existing structure. Spiech stated, including the bathrooms to the existing residence, the Township would have to give up the rental income.

Donigian said the Recreation Sub-Committee wants to preserve the house and to keep the rental house. Ray Dressler, Township of Mahwah Building Inspector, had inspected the house and said it was in good shape. It was thought to keep the house there and would be cost efficient of tying into the existing service. The free standing facility would cost more money. A better plan is required to delineate the structure from the rest of the property. If we rent the parcel out, we must delineate. Also, this is the key space for the parking area and also protects the neighbors to the north as some sort of barrier.

Donigian said the Council did vote on having the structure attached a year ago, and then the Township Engineer came back with the bathrooms detached.

The Business Administrator said Administration and the Mayor had concurred with the last proposal, which the bathrooms were being a separate building.

Spiech asked the census from Council if Mr. Drew Baumgart, Recreation Director could address the Council. All concurred.

Mr. Baumgart and members of the Sub-Committee met with the Township Engineer to try to come in with some cost savings on the Airmont proposal. A separate bathroom facility would cost $100,000 for sewer, water, electric and ejector pump, versus $50,000
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April 4, 2002
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using the existing building with the bathrooms facing the parking lot and trying to keep in character of the neighborhood as much as possible. Having a separate structure must be shielded.

Spiech stated when the budget was prepared, the cost factor was keeping the bathroom a separate unit.

Spiech asked for a straw poll vote, indicating that “no” means the bathrooms do not get attached to the house.

Straw poll vote on for the house to be free standing: Calandrillo, absent; DaPuzzo, no; DiGiulio, no; Donigian, no; Omsberg, no; Richter, no; Spiech, no.

Mr. Baumgart stated the Sub Committee had meetings with the Township Engineer regarding detail design, planning and engineering for Airmont Property. Sod versus synthetic turf would make a tremendous cost impact. Sod would require irrigation and property maintenance, an inground sprinkler system would have to be installed. Also the field could not be used after it rains. Use of fertilizers and using pesticides may possibly run off towards the brook. That would not be an issue with using turf. The cost for the turf is higher, but you would have a field that could be used one year sooner. Mr. Baumgart ended by saying he wanted to present options to the Council to see if they would reconsider installing synthetic turf.

Spiech asked the Business Administrator what was in place in the budget. The Business Administrator stated that in the 2002 Budget sod was included.

DiGiulio asked the price difference between sod and synthetic turf. The Township Engineer said the price difference is $370,000.

Richter asked how many meetings did the Committee have and why are we discussing this now. The Township Engineer said the Council voted on February 7th. Now we are here to make hard decisions. No commitments have been made, and this is to revisit the issue to make sure this is the way you want to go.

DiGiulio stated that if synthetic turf was installed, would it be cheaper in the long run. Will we have fields that are dirt, because we can’t water and maintain. The Township Engineer said currently you can water newly seeded or sodded fields and timing with turf would be the field would be ready by Spring 2003 versus Spring 2004.

DaPuzzo stated that Paramus had to reset sod and that is why they are revisiting the plan of installed synthetic turf fields. He also said Bergen Catholic’s field has been on line 5
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April 4, 2002
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years and is not maintained and is in better condition than Commodore Perry’s field. He said that with synthetic turf you can use the field 12 months a year.

Omsberg feels the best way to go is synthetic turf, since we have a water ban.

The Business Administrator said that we have budgeted $2,500,000. in the 2002 Capital Budget for Airmont Recreation Facility, and do not have $350,000 additional for the synthetic turf. If this is the plan, Council would have to amend the 2002 Municipal Budget.

Straw poll vote for Turf: Calandrillo, absent; DaPuzzo, yes; DiGiulio, yes; Donigian, no; Omsberg, yes; Richter, no; Spiech, no. Tie vote. Straw poll vote fails.

1f. Written Status Report
MA-221 Township Library
Omsberg questioned the status. Township Attorney stated that the petition went to the wrong party so they are waiting for a response.

MA-257 Wyckoff Avenue and Forest Intersection
DiGiulio questioned the status. Township Engineer met with the Business Administrator and a letter will be going out tomorrow.

1g. Engineering and Inspection Services; Route 202 Recreation Area
Item carried.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Monthly Activities Report
Donigian questioned the 20” water main and the problems with the water testing. Utility Engineer said this item should be discussed in Closed Session.

Spiech asked if we are on schedule with United Water. The Business Administrator stated that the contract is out to the fabricator and have contacted the homeowner regarding the survey.

The Business Administrator stated the applications were sent from United Water to the Department of Environmental Protection about ten days ago.

The Business Administrator said that the construction phase has been on going at Carlough Road. Spiech questioned if the water system will be working in August 2002, and by September 1st we will have the water. The Business Administrator said yes.

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April 4, 2002
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Spiech does not want to have any problems with the schools not being able to open because there is no water.

The Business Administrator stated that a meeting will be held on Monday, with Boswell Engineering, Malcolm Pirnie and the College regarding the sewer line.

2b. Change Order: Phase 2 Water Main Replacements
Removed by Township Utility Engineer on April 3, 2002.

2c. Award Recommendations; Swim Club Well Rehabilitation
The Business Administrator stated that one well driller prepared a proposal which was reviewed by Malcolm Pirnie, the Township Water Department and himself. The Water Department has contacted three other well drillers and have not received a response from them as of this morning. Rinbrand will be available for a limited time, so scheduling the work will be very difficult.

The Utility Engineer stated that a concern is starting date, and his recommendation to the Township would be awarding the contract to the company that could supply the work in a timely fashion.

Resolution shall be prepared for the Public Meeting of April 11, 2002.

2d. Change Order; State 4 Sanitary Sewer Project
Removed by Township Utility Engineer on April 3, 2002.

2e. Change Order; 20 Inch Water Main
Removed by Township Utility Engineer on April 3, 2002.

2f. Service Agreement; Intron
Resolution shall be prepared for the Public Meeting of April 11, 2002.

2g. SCADA; Discussion
Removed by Township Utility Engineer on April 3, 2002.

LEGAL
3a. Draft Ordinance to Vacate a Portion of Commerce Court; Discussion
Ordinance shall be introduced at the Public Meeting of April 11, 2002.




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April 4, 2002
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3b. Offer to Purchase Block 4, Lot 21
Council concurred not to sell the property. Township Attorney was instructed to write a letter advising the prospective purchaser that the Township is not interested in selling the property.

ADMINISTSRATION
4a. Mayor’s Proclamation; Autism Awareness Month
Mayor’s Proclamation shall be prepared for the Public Meeting of April 11, 2002.

4b. Change Order #6; Winter Building
Resolution shall be prepared for the Public Meeting of April 11, 2002.

4c. Change Order #5; Municipal Building
Resolution shall be prepared for the Public Meeting of April 11, 2002.

4d. Route 202 Recreation Field; Bid Review
Resolution shall be prepared for the Public Meeting of April 11, 2002.

DaPuzzo questioned the engineering fees for the five month project. The Township Engineer said a full time person must be at the job every day to oversee the work at the project. The sewer line will be going in, which is a major job. Reports must be prepared and submitted. Construction management is four percent of the total cost of the proposal.

Donigian said the Clerk of the Works for the Municipal Building Complex is being paid $15,000 a month and Boswell’s estimate is $30,000 a month. Donigian said he doesn’t think right now, a contract should be awarded for $150,000.

Township Engineer stated site work inspections, just looking at one component, and if you added up everything it will be same amount of money. Mechanical, Constructural Engineers, etc. will be included at Route 202.

Donigian said that a project of this size, questioned the engineer doing the design work and also inspects the work.

Spiech requested the Business Administrator to get proposals from other engineers and report back to Council.

4e. Westervelt Lift Station; Emergency Repairs
Resolution shall be prepared for the Public Meeting of April 11, 2002.


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April 4, 2002
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4f. Web Site Advisement
The Business Administrator stated the Web Site is up and running. He also stated that the Spring Newsletter has been mailed.

Omsberg questioned who included the senior information in the Newsletter. The Business Administrator stated the Senior Citizen Advisory Board requested that information be included.

4g. Municipal Building; Floor Plan Revision
No resolution is needed, as the cost is $2,700. for additional services.

4h. Emergency Repair; Fox Lane Water Main
Resolution shall be prepared for the Public Meeting of April 11, 2002.

4i. Township Computer Maintenance; Updating, Installation and Repair; Request for Quotes
Resolution shall be prepared for the Public Meeting of April 11, 2002.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Place-to-Place Transfer of Liquor License; Scherer and Company Inc.
The Township Attorney advised Council that the Applicant has not applied for the necessary permits; therefore, the Place-to-Place Transfer of Liquor License Resolution will not be acted on.

5b. Request for Waiver of Right-of-Way Infringement; 256 Airmont Avenue
Resolution shall be prepared for the Public Meeting of April 11, 2002.

5c. Amendment to Raffle Application; Scandinavian American Heritage Society
Item to be voted on under Approval of Amended Raffle Application.

RESOLUTION
#097-02 Place-to-Place Transfer of Liquor License; Scherer and Company Inc.
Resolution was carried.

APPROVAL OF AMENDED RAFFLE APPLICATION
Raffle Application; Scandinavian American Heritage Society
On a motion by Richter, seconded by Omsberg, the Amended Raffle Application for the Scandinavian American Heritage Society was approved. Roll call vote: Calandrillo, absent; DaPuzzo, yes; DiGiulio, yes; Donigian, yes; Omsberg, yes; Richter, yes; Spiech, yes. Motion carried.

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April 4, 2002
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CLOSED SESSION
6a. Sale of Municipal Property at Ridge Road and MacArthur Boulevard; Discussion
Mahwah Blue Circle/Raia
20” Water Main
On a motion by Omsberg, seconded by DaPuzzo, Council went into closed session at 11:10PM for the purposes of discussing the Sale of Municipal Property at Ridge Road and MacArthur Boulevard, Mahwah Blue Circle/Raia and the 20” Water Main. All in favor. Motion carried.

On a motion by Omsberg, seconded by Richter, Council returned to open session at 11:35PM. All in favor. Motion carried.

COUNCIL COMMENTS/COMMUNICATIONS
Spiech said the water meters were ahead of schedule.

Omsberg stated she found an old design on Winters Park dated 1992. She questioned if all the work is complete. The Business Administrator will check.

Richter questioned the letter that was distributed to Council from an unsigned person regarding a meeting that was held in Ramsey regarding a heliport, and wondered if anyone went. She also questioned the Stag Hill Water Lease, if anything is being done. The Business Administrator said no, and that if anyone is interested they contact the Township.

DaPuzzo stated May 4th is Earth Day, with the rain date being May 5th. The clean-up will be at Silver Lake on Stag Hill. He said he and his son drove around and found the River is basically clean and the Route 202 property is immaculate.

Spiech stated that Trout Unlimited will be at the reservation this coming Saturday for a clean up. Wednesday, April 10 there will be a Passaic Water Shed Conference and Friday, April 26th there will be a Conference at Ramapo College regarding the Ramapo Aquifer at 8AM.

Omsberg questioned where will the volunteers be working at Silver Lake. DaPuzzo stated that he and Donigian will meet with Silent Wolf to designate areas at the lake.

Spiech questioned the drains around the Township. The Business Administrator said that stickers will be placed on drains in town on May 28th.


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April 4, 2002
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Richter stated that a resident had contacted her regarding the steps and the lack of hand rails at Veterans Memorial Park. The Business Administrator will have the Department of Public Works install iron railing.

Spiech questioned the Eisenhower Elm at Veterans Memorial Park and asked about professional care.

On a motion by DaPuzzo, seconded by Omsberg, the meeting was adjourned at 11:45PM.

Respectfully submitted,



Margaret L. Kennedy, RMC
Deputy Municipal Clerk



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