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TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
WEDNESDAY, MARCH 1, 2006

The meeting was called to order at 7:30PM by Council President Kelly who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on February 27, 2006 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Wednesday, March 1, 2006 at 7:30PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag

Present: Councilmembers Alderisio, DiGiulio, Paton, Richter, Roth and Kelly
Absent: Councilwoman Calandrillo

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion and Municipal Clerk Kathrine G. Coletta.


PUBLIC PORTION
On a motion by Alderisio, seconded by Roth, the meeting was opened to the public at 7:32PM. All in favor. Motion carried.

Mr. Larry Bear of Tam-o-Shanter Drive questioned how much taxes need to go up each year. Mr. Bear questioned who is making sacrifices.

On a motion by Roth, seconded by Alderisio, the meeting was closed to the public at 7:40PM. All in favor. Motion carried.

CONTINUATION OF DISCUSSION ON 2006 MUNICIPAL BUDGET
Extraordinary Aid Request
On a motion by Paton, seconded by Roth, the request to make application for Extraordinary Aid was withdrawn. Roll call vote: Alderisio, yes; Calandrillo, absent; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

Account #C06-202: Board of Health - Equipment
Question was asked whether the equipment could be bonded.

On a motion by Roth, seconded by Richter, motion to remove $8,000. from Budget withdrawn. Roll call vote: Alderisio, yes; Calandrillo, absent; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

Account #M01-218: Recreation – Special Events
DiGiulio made a motion, seconded by Alderisio, to reduce the Line Item to $20,000. Roll call vote: Alderisio, yes; Calandrillo, absent; DiGiulio, yes; Paton, yes; Richter, yes; Roth, no; Kelly, yes.

Budget Work Session Meeting Minutes
March 1, 2006
Page 2


Memorandum dated March 1, 2006 Entitled Supplemental Information – Budget Work Session Meeting – February 22, 2006
Council discussed each item listed in the memorandum.
1. Volunteer Recognition Picnic
Richter feels $5,000. may not be enough. Kelly pointed out this item shall be discussed further at the Work Session Meeting tomorrow evening.

2. Item shall be moved to the Capital Budget.

3. Administration recommends the Professional Evaluation of the Department of Public Works be completed in 2006.

Alderisio questioned what the Township would be receiving for their money. The Business Administrator answered the firm shall meet with Administration to discuss the details. At this point, the money would be allocated. The Contract would be considered at a later date.

On a motion by Paton, seconded by Richter, $45,000. shall be allocated for the Professional Evaluation of the Department of Public Works.

Roth asked for comparable scope of work from another town which the firm has performed services.

Roll call vote: Alderisio, yes; Calandrillo, absent; DiGiulio, yes; Paton, yes; Richter, absent; Roth, yes; Kelly, yes.

The Business Administrator advised Council the $45,000. shall be allocated as follows: $30,000. – DPW Operating, $10,000. – Water and $5,000. – Sewer.

Kelly requested the Business Administrator provide Line Item Numbers of where the money will be removed.

4. On a motion by Roth, seconded by Richter, motion withdraw. Allocated amount shall remain in Account #F01-205: Police Department – Administration – Training and Seminars. Roll call vote: Alderisio, yes; Calandrillo, absent; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

5. No action.

6. No action.

7. Richter pointed out she recalled part of the Police Chief’s contract was that he would not have outside employment. The Business Administrator shall check the contract.


Budget Work Session Meeting Minutes
March 1, 2006
Page 3



Kelly questioned the Police Chief’s memorandum dated February 22, 2006 Entitled Secondary Employment – Police Officers. Kelly questioned the Chief of Police being involved as an Accident Reconstructionist. He feels this is an area of concern. He is concerned Police Officers and the Police Chief are working for the same company.

8. Kelly suggested an additional $200,000. from surplus be added. Original amount $4 million. Amount would be changed to $4.2 million.

Roth made a motion, seconded by Paton, to change the 96% Reserve for Uncollected Taxes to 96.5% and put $396,000. back into the Operating Budget. The Business Administrator explained the change would mean an appropriation change of $400,000. Administration proposed removing $200,000 from surplus and putting the money on the revenue side.

Roth restated his motion to change the Tax Rate or take $200,000. out of surplus.

Paton would prefer to see the money come out of the Collection Rate rather than the Reserve Account.

Paton did not see any mention of the Cable Revenue. The Business Administrator answered Miscellaneous Revenue is not anticipated in this figure.

On a motion by Roth, seconded by Paton, the percentage of Uncollected Taxes shall be changed from 96% to 96.5%. Roll call vote: Alderisio, no; Calandrillo, absent; DiGiulio, no; Paton, yes; Richter, yes; Roth, yes; Kelly, no. Tie vote – Motion fails.

Richter made a motion, no second, to remove $400,000. from surplus.

Kelly made a motion, no second, to remove $300,000. out of surplus.

Council concurred to discuss further after the March 2, 2006 Work Session meeting.

On a motion by Richter, seconded by Roth, to increase the Reserve for Uncollected Taxes to 96.5%. Roll call vote: Alderisio, yes; Calandrillo, absent; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

Library
Kelly informed Council we are awaiting an answer from the Library Board of Trustees on the rent. The Business Administrator pointed out unless a written Agreement is received from the Library the Township cannot anticipate the rent as Unanticipated Surplus.

Capital Budget
Complete.

Budget Work Session Meeting Minutes
March 1, 2006
Page 4



Miscellaneous
Alderisio suggested Council consider an Employee Recognition Award for Sgt. Donohue for seizing the $2 million. Alderisio referred to Section 19:13 of the Personnel Code which allows for up to $1,000. to be awarded. Alderisio suggested $2,000. be awarded.

Paton suggested a recommendation be made by the Police Chief.

Richter suggested that if this matter is moved forward the Committee be enacted. The Business Administrator shall check this part of the Ordinance is still in effect.

On a motion by Alderisio, seconded by Richter, the meeting was adjourned at 9:30PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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