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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JUNE 1, 2006

The meeting was called to order at 8:00PM by Council President Kelly who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 29, 2005 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Thursday, June 1, 2006 at 8:00PM.

Salute to the Flag

Present: Councilmembers Alderisio, Calandrillo, DiGiulio, Kelly, Paton, and Roth
Absent: Councilmember Richter

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Terry Paul Bottinelli, Township Engineer Kevin Boswell, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Gerard Spiesbach and Municipal Clerk Kathrine Coletta.


CERTIFICATION OF MAY 9, 2006 MUNICIPAL ELECTION BY MUNICIPAL CLERK
The Municipal Clerk read the Certification of the May 9, 2006 Municipal Election, attached to and made part of these Meeting Minutes.

PUBLIC PORTION
On a motion by Roth, seconded by Calandrillo, the meeting was opened to the public at 8:08PM. All in favor. Motion carried.

Mrs. Kathy Rozanski Brewster of Masonicus Road read a statement urging the Council to continue the use of the fire sirens in town.

Mrs. Dawn DiLeone of 11 Aspen Court urged Council to discontinue the use of the fire sirens in town. Mrs. DiLeone stated of 62 towns in Bergen County 16 use fire sirens, 25 have imposed curfews and 25 use only pagers.

Mrs. Ana Marie Meizys of 127 Church Street referred to a 1978 legal case where a Township continued use of fire sirens despite residents complaining of the loud noise. Mrs. Meizys urged the Council to deal with this issue.

Dr. Valerie Sadis stated she has been a doctor for 19 years. She is contacted through a land line, pager and cell phone. Throughout her 19 years as a doctor she has never missed a call because she has been unreachable. She questions why this can work for a doctor and not for the Fire Department.

Mr. Christopher DiLeone of 11 Aspen Court commended the firefighters in town for their service. Mr. DiLeone complained about the decibel levels of the sirens. He stated his pediatrician has written a letter which states the measured decibel level are harmful to his children. Mr. DiLeone feels this is a health concern. Mr. DiLeone feels his children are at risk with the sound of the siren.

Work Session Meeting Minutes
June 1, 2006
Page 2



Mr. Cord Meyer of Masonicus Road questioned why the firefighters pagers did not work today for the 5 calls but the sirens did. Kelly asked Mr. Meyer what time the calls occurred. Mr. Meyer responded around 7PM. Kelly asked the Business Administrator to check with the Police Department.

Mr. Jim Trouf of 48 South Railroad Avenue and firefighter in town said often he is away from his home doing work as a contractor. He cannot always hear his pager but can hear the fire sirens.

Mr. Jim Derrig of 144 Miller Road feels the sirens are a soothing sound.

On a motion by Roth, seconded by Alderisio, the meeting was closed to the public at 8:34PM. All in favor. Motion carried.

Kelly pointed out Mayor Martel was asked to bring the Fire Department into this discussion and get a recommendation. Mayor Martel responded he has corresponded with the Fire Chief. The Chief will be discussing this issue with the Firefighters and will provide a response.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the Public Meeting on June 8, 2006.

ENGINEERING (Boswell-McClave)
1a. Wyckoff Avenue and Forest Road Intersection Improvements; Project Update
The Township Engineer reported the contractor continues to work on the Punch List Items. The
left turn signal is not yet operational. It is expected to be ready by next week.

DiGiulio commented coming down Forest Road making a right turn onto Wyckoff Avenue there is
still a dip in the road. The Township Engineer shall check the area and advise Council.

1b. Improvements to Ridge Road, Section 5; Authorization for Services
The Township Engineer reported work is expected to be completed by August 28, 2006.
Resolution shall be prepared for the June 8, 2006 Public Meeting.

1c. 2006 Road Improvement Program; Authorization for Services
Resolution shall be prepared for the June 8, 2006 Public Meeting.

1d. 2006 Curb and Sidewalk Program; Authorization for Services
Paton suggested the walkway be completed before the opening of school. The Township
Engineer’s Associate shall ensure this is completed.

Resolution shall be prepared for the June 8, 2006 Public Meeting.

Work Session Meeting Minutes
June 1, 2006
Page 3



1e. 2007 State Aid Applications
Kelly requested notification be sent to the Board of Education advising them when the work will
be underway. The Business Administrator acknowledged this has already been done.

1f. Written Status Report
MA-220 Franklin Turnpike/Miller Road and East Ramapo Avenue Intersection Improvements:
Kelly pointed out he has noticed the Police Department has been directing traffic. He requested
the County be contacted about expediting their review process. The Township Engineer’s
Associate has spoken to the County and they anticipate having the review completed within 2
weeks. It is anticipated it will take the State 1 to 2 months to approve the traffic light. Then the
matter will go back to the County and information shall be provided to the Township.

Calandrillo questioned how many man hours the Police Department is utilizing on directing
traffic at this location. The Township Engineer’s Associate shall obtain this information from
the Police Department and forward it onto the State.

Kelly pointed our there is an additional problem with the intersection as there is a sight
visability problem.

MA-281 Willowbank Stream Cleaning: Roth questioned if the project is complete. The
Township Engineer’s Associate answered the Department of Public Works was at the location
recently. He has not received any confirmation the job has been completed.

MA-898 Police Department, Fire Company #1 and Winters Building Parking Lot
Improvements: Roth questioned if the Preliminary review has occurred. The Township
Engineer’s Associate answered no it is scheduled for next week.

MA-886 Campgaw Road Drainage Improvements in vicinity of 586 Campgaw Road: Alderisio
asked when the work will begin. The Township Engineer’s Associate answered the item was
submitted to the County. The County has not yet looked at the design. The Township
Engineer’s Associate will contact the County to obtain more detailed information.

MA-786 Young World Day School: DiGiulio asked for an update. The Township Engineer’s
Associate has spoken to the County. The County anticipates reviewing the design by the end of
the week.

DiGiulio questioned the speed limit. The Township Engineer’s Associate answered the County
will draft the school zone limits and the State approves the blinking limit.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Stage 5 Sewers (Franklin Street Inclusion); Discussion
Roth asked for Administration’s recommendation. The Business Administrator answered Administration recommends including Franklin Street short of Forest Road. The Business

Work Session Meeting Minutes
June 1, 2006
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Administrator explained an amendment to the Bond Ordinance is required. The Business Administrator suggested installing the water line at the same time the sewers are installed.

The Business Administrator pointed out the project would be stopping just short of the property located at 29 Morris Avenue. The resident has requested their property be included. Administration recommends the property be incorporated into the project.

Roth made a motion, seconded by Calandrillo, to go forward with the sewer project extension properties and include the water line on Franklin Street as well as the resident on 29 Morris Avenue. Roll call vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, absent; Roth, yes; Kelly, yes.

The Business Administrator shall communicate to the 11 property owners, amend the Bond Ordinance and the Capital Water Ordinance.

2b. Written Progress Report
Consumer Confidence Report: The Township Utility Engineer reported the Consumer Confidence Report has been submitted to Administration and the Department of Public Works for comments.

Well 18A: The Township Utility Engineer continues to contact the Department of Environmental Protection. The Department of Environmental Protection is still in the process of their review. At this time, the Department of Environmental Protection does not need additional information.

Well Redevelopment Program: Well 16 is nearly complete. Noticeable vibration was detected which needs to be rectified. It is being recommended that the contractor conduct an evaluation. This will result in a Change Order for the project. Estimated cost in vicinity of $18,000. Township Utility Engineer awaiting additional information.

Well 17: the productive motor is running hot. Quotation has been requested to rebuild. Estimate in vicinity of $5,000. or $6,000. The Township Utility Engineer is awaiting additional information.

The Township Utility Engineer suggested Council consider increasing the contracts to include the actual costs of the Change Orders.

Roth asked how old the equipment on Well 16 is. The Township Utility Engineer answered 35 years old.

DiGiulio is concerned the problem with the well vibration was not detected sooner. The Township Utility Engineer answered the Water Department brought the problem to the attention of Malcolm Pirnie. The problem was noticed when the contractor was hired to start the work.

Work Session Meeting Minutes
June 1, 2006
Page 5



The test of the existing well was when the problem was detected. Prior to this Malcolm Pirnie was not aware of the vibration problem.

ADMINISTRATION
3a. Authorization to Award Bids
1. MTB-06-13: Municipal Building Cleaning Service
2. MTB-06-15: Water Department Laboratory Testing
Resolutions to award the above two bids shall be prepared for the June 8, 2006 Public Meeting.

3b. Authorization to Utilize State Contracts
Resolution shall be prepared for the June 8, 2006 Public Meeting.

3c. Draft; Community Cable Television Ordinance; Discussion
Ordinance shall be introduced at the June 8, 2006 Public Meeting.

3d. AFLAC; Supplemental Insurance; Employee Benefit Option
For information only.

Kelly questioned if an employee retires can they still participate in the program. The Business Administrator answered yes. Kelly questioned if the rate will stay the same. The Business Administrator answered yes.

3e. 2006 Salary Ordinance
Alderisio pointed out a Dispatcher is paid $15.00 per hour and a School Crossing Guard is paid $16.50 per hour. The Business Administrator shall check.

Ordinance shall be introduced at the June 8, 2006 Public Meeting.

3f. Amend Mitchell Humphrey Contract Authorization; Resolution #113-05A
Resolution shall be prepared for the June 8, 2006 Public Meeting.

3g. Designation; Registered Public Purchasing Specialist
Resolution shall be prepared for the June 8, 2006 Public Meeting.

Silver Creek Acquisition
The Business Administrator reported the paperwork has been executed.

TOWNSHIP COUNCIL and MUNICIPAL CLERK
4a. Renewal of Liquor Licenses for 2006/2007 Term
Resolution shall be prepared for the June 8, 2006 Public Meeting.

4b. Jr. Firefighter Application; Mike C. Giannella to Fire Company #4
Resolution shall be prepared for the June 8, 2006 Public Meeting.

Work Session Meeting Minutes
June 1, 2006
Page 6



4c. Raffle Applications
1. HSO Lenape Meadows (50/50, On Premise)
2. HSO Lenape Meadows (On Premise)
3. Ramapo College of New Jersey Alumni Association (Off Premise)
Raffle Applications were tentatively approved. Final approval shall be voted on at the June 8, 2006 Public Meeting.

FORMAL ACTION
a. Resolutions
#126-06 Professional Services Agreement; Boswell McClave Engineering; Authorization to Prepare Construction Plans and Specifications and Provide Construction Inspection for Improvements to Ridge Road – Section 5
#127-06 Professional Services Agreement; Boswell McClave Engineering; Preparation of Construction Plans and Specifications and Provide Construction Inspection for the 2006 Road Improvement Program
#128-06 Professional Services Agreement; Boswell McClave Engineering; Preparation of Construction Documents and Provide Construction Inspection for the 2006 Curb and Sidewalk Program
Resolutions #126-06 through #128-06 are attached to and made part of these Meeting Minutes.

CLOSED SESSION
Council concurred it was not necessary to go into Closed Session to discuss the Monthly Litigation Report.

Verizon
The Business Administrator reported he received a telephone call on the additional information requested. The Township Attorney shall contact Verizon.

Paton pointed out Council asked for the information on the questions asked to be answered by June 1, 2006.

Kelly stated that the additional information must be received by the close of business open Friday from Verizon. Otherwise the Public Hearing shall be carried to the next available date on the Council’s Agenda.

On a motion by Roth, seconded by Paton, the meeting was adjourned at 10:17PM. All in favor. Motion carried.

Respectfully submitted,


Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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