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TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
WEDNESDAY, JANUARY, 25 2006

The meeting was called to order at 7:30PM by Council President Kelly who read the Open Public Meeting Act Statement as prescribed by law. Notice was advertised in The Record on January 6, 2006 stating this meeting would be held on Wednesday, January 25, 2006 at 7:30PM at the Municipal Offices at 475 Corporate Drive, Mahwah, New Jersey.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio at 7:40PM, Kelly, Paton, Richter and Roth.

Also present were the Mayor Richard J. Martel, Business Administrator Brian Campion, and Deputy Municipal Clerk Janis Fox.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Alderisio, the meeting was open to the public at 7:33PM. All in favor. Motion carried.

Mr. Robert Pometti of 15 West Airmont Road spoke highly of the Senior Center and feels Council should consider adding more money to the Senior Center Budget. He stated the Program has grown with now over 400 people. He praised Suzanne Small in the great job she is doing.

Mr. Gerald Salemi of 6 Meadow Lake Drive complained about the telephone poles and the mess on Fyke Road and Campgaw Road. He questioned whether the Township was responsible for this or the Construction Company. He would like someone to take a look at it. Mr. Salemi complimented Suzanne Small on the outstanding job she is doing. Mr. Salemi said the Senior Center needs more funds so they can go on trips and hopes Council could help get these funds for the Center.

Mr. Albert Kidd of 851 Darlington Avenue stated that there is a large amount of wasteful spending in the Township. He stated with the economy the way it is with a lot of Companies closing or downsizing and people losing their source of income the Township should get an Efficiency Expert to come and evaluate the Township’s needs.

Mr. Kidd is concerned about Real Estate Taxes, an assessment reevaluation that the Township may have, and is distressed over the demolishing of the Township property at 25 East Ramapo Avenue.

Budget Work Session Meeting Minutes
January 25, 2006
Page 2

Mr. Kidd said that the Seniors do have a good Program compared to the surrounding Townships. He feels the Library should pay rent to the Township.

Mr. Dennis Kievit of 586 Campgaw Road thanked Mr. Kelly for information he received in reference to the curbing in front of his residence. He also thanked Suzanne Small for what she is doing for the Township with the Senior Center. Mr. Kievit stated there had been a Fire Lane between Feldman and Pond Lanes but the signs are now gone.

Mr. Ralph Matticcio of 3208 Stowe Lane came before Council on behalf of Suzanne Small. He complimented her on her hard work and said she applies herself to every level and participates in everything. He also stated that Rosalie Giudice is a wonderful assistant. He stated that the Budget is not enough for what the Coordinator wants to do.

On a motion by Calandrillo, seconded by Alderisio, the meeting was closed to the public at 7:50PM. All in favor. Motion carried.

Paton mentioned that he would like a Straw Poll Vote at the end of each Department’s presentation.

Kelly thanked everyone for coming to the Council Meeting and thanked Mayor Martel for bringing Suzanne Small into the Senior Center. Kelly stated he is proud of all employees and thanked all Department Heads for the attention they have given their Budgets. Kelly stated that there will be Straw Poll Votes and in some cases there may be a need to call the Department back for an additional meeting.

BOARD OF HEALTH
Mr. John Hopper, Health Officer, was present.

Mr. Hopper gave a brief overview of the Board of Health Department, explaining about the flu vaccine, staff issues, and new State regulations. Mr. Hopper highlighted the Budget requests.

Mr. Hopper stated due to unanticipated increases in the cost of the flu vaccine for the Senior Citizens an increase of $500 is proposed.

Mr. Hopper is asking for an additional Part-Time Environmental Health Specialist. Mr. Hopper stated Program demands of the State Department of Health and Senior Services are ever-increasing and the two Environmental Health Specialists he has are overwhelmed with inspections due to increased food establishments, youth camps, animal



Budget Work Session Meeting Minutes
January 25, 2006
Page 3

issues, vending machine inspections, complaints, tobacco age-of-sale enforcement, and various others activities they are required to instruct. He feels the inspectors are not getting into the Food Establishments as often as they should.

Paton asked if the Township Schools are inspected. Mr. Hopper said the ones with cafeterias are and Ramapo College is also.

Paton asked why a Part-Time Employee was recommended by Administration to proceed with it and why was it was cut. The Business Administrator stated it is position of the Mayor and Administration that they are not eliminating personnel they are just not adding any new personnel. Every Department is saying they are short staffed not just the Board of Health.

Mr. Hopper stated Staff Training has increased as his Staff members must continue to attend Seminars and State required continuing education. The Staff also must continue to receive State mandated training for Public Health in Bioterrorism Awareness and Preparedness.

Mr. Hopper said the Board of Health proposed to contract with HARP, a public health nursing agency, which will enhance the level of service in programs for the Township residents.

Mr. Hopper stated Professional Services increased as they had been on the low side in comparison to other Townships. The Board’s former Attorney resigned in May, 2005 and the new Attorney they have retained is at a higher rate of compensation.

Account #E01-212: Food and Medicine
Calandrillo asked why the Budget states $7,500 but Administration is recommending $8,500. Mr. Hopper stated he prepared the budget before the Flu Program. Mr. Hopper said the proposed increase of $1,000 is correct as there was such a turn out for the flu vaccine he requested an increase.

Account #E01-102: Permanent Part-Time
Alderisio questioned adding money into this Account since it is $32,300 and the Department only spent $20,800. Mr. Hopper stated they this would be for two Part-Time Employees as they were without someone for a period of time.

Account #E01-204: Professional Services
Roth complimented Mr. Hopper on his tight Budget for 2006 and said it was an overall increase of approximately 3%. He asked on the projected $10,800 for next year needs, how much of this would be Legal. Mr. Hopper stated $2,500 is for the retainer fee and the other portion is for the hourly services. There are some contingencies in this Budget

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January 25, 2006
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for a small amount of professional services. With having an Attorney for only half of the year and no litigation there is a reserve.

Account #E01-219: Miscellaneous Visiting Nurse Service
Richter questioned the increase. Mr. Hopper explained that this Account includes services provided by our Contractual Public Health Nursing Agency. He stated they took a huge step forward and contracted with HARP which he feels will increase the level of service in the Programs to the Township’s residents.

Richter asked if there has been an increase in complaints on food establishments inspected or if there were more fines or health issues. Mr. Hopper said his Department monitors Food Services and the establishments should have two full inspections during the year.

Kelly asked Mr. Hopper to explain the difference between yearly partial inspections versus yearly full inspections and also asked Mr. Hopper if the major slaughter houses have self-inspection. Mr. Hopper stated they do spot checks if things are visible which are not as time consuming as a full complete inspection. A full sanitary inspection could take two to three hours. The inspector has to look at every piece of equipment, check all refrigeration and check temperatures. They then have to prepare a complete report at the end of the inspection and review with the establishment operator. Mr. Hopper stated they would be required to check slaughter houses even if they were self-inspected. Inspections are very time consuming.

Kelly stated the request is $3,854 over last year’s request of $12,700 and over last year’s usage. Mr. Hopper stated some bills are still outstanding from the last three months of the year.

Account #E01-201: Materials & Supplies
Kelly asked if the amount of $1,600 was for actual usage. Mr. Hopper said there were some supply bills still outstanding.

Account E01-202: Equipment
Mr. Hopper explained that this account includes the purchase or replacement of an office or medical equipment. The Department is proposing the purchase of a color printer.

Kelly asked why Equipment was down $16,000 from last year and $12,615 in actual usage. Mr. Hopper stated they paid off the Municipal Vehicles and now have two new Municipal vehicles.



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January 25, 2006
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Account #E01-204: Professional Services
Kelly asked the reason Budget is $3,300 above the Actual from last year and what the process is in getting a new Legal team for the Board of Health Office. Mr. Hopper explained the Board of Health has the Authority to retain Council and they did a search themselves of people who had experience in regard to Public Health Law and made the decision themselves for that position.

Calandrillo stated she does not want to jeopardize the public health and safety of anyone and in light of the Township having numerous blackouts, more food establishments, and the College growing she would support more money for a Part-Time Inspector.

Calandrillo made a motion, seconded by Kelly, to add a Part-Time Inspector. The Board of Health will come back next year with a report of what has been accomplished by having the part-time Inspector.

Alderisio concurred that Public Health is extremely important but if the Board of Health hires an additional person he is afraid every Department would want one. Mr. Alderisio asked if there could be overtime instead. Mr. Hopper said overtime is stretched to the limit.

Account #E01-102: Permanent Part-Time
Kelly asked to make an Amendment to the motion, could they live with $40,000. The Business Administrator stated the two permanent part-time employees have an annual salary of $25,400. Mr. Hopper is requesting an additional $13,000. $38,400 would be what they are seeking. Kelly asked if they could he live with $39,000, which would be an additional $13,600. Mr. Hopper said he would like someone for 10 hours per week and an Environmental Health Specialist is about $25.00 per hour. Mr. Hopper stated if he can hire such a person he can work the hours in some how.

Motion by Calandrillo amended for Permanent Part-Time Inspector from $40,000 to $39,000, seconded by Roth. Roll Call Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

The Mayor questioned whether this Part-Time employee would need a vehicle. Mr. Hopper stated that the Part Timer would use his/her own vehicle and would absorb the gas mileage also.

Motion by Calandrillo, to accept Board of Health’s Budget as presented, seconded by Alderisio. Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.


Budget Work Session Meeting Minutes
January 25, 2006
Page 6

HUMAN SERVICES
Mrs. Dolores Raiz, Director of Human Services, was present.

Mrs. Raiz gave a brief overview of the Human Services Department and their 2006 budgetary needs.

Account #K01-202: Equipment
Paton asked if the Human Services Department will get a new vehicle to replace the current one. The Business Administrator stated they will replace the old vehicle in the Board of Health Department and give that one to Human Services.

Account #K01-205: Training & Seminars
Roth stated $685 was spent last year and why is there an increase for 2006. Ms. Raiz stated she needs Recertification which is a State requirement bi-annually.

Motion made by Calandrillo to accept Human Services Budget as presented, seconded by Richter. Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, absent; Kelly, yes.

SENIOR SERVICES
Account #K02-000: Access Transportation
Kelly asked about the amount Budgeted for this Account. Mrs. Raiz stated the increase is due to the rising cost of fuel.

Account #K02-203: Repairs and Maintenance
Kelly asked about this amount Budgeted. Mrs. Raiz stated it was for the cleanliness of the Vehicles. She stated there are five Vehicles and it is costly.

Kelly asked about the repairs to the vehicles. Mrs. Raiz stated there are minor repairs to the Wheel Chair Lift as this has to be maintained. Some Repairs and Maintenance cannot be done by the Department of Public Works and have to be sent out.

Paton asked how many people are picked up by the Township’s buses. Mrs. Raiz stated there are 200 people on the list and 150 are picked up on a regular basis.

Account #K02-211: Uniforms
Kelly asked Mrs. Raiz to explain $200.00 budgeted for Uniforms and Clothing as they spent nothing last year. Mrs. Raiz explained it was for theme spring jackets for the



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January 25, 2006
Page 7

Drivers to wear so that they can be easily recognized. Kelly asked if the jackets could be bought for $100.00. Mrs. Raiz said no.

DiGiulio stated that Mrs. Raiz is doing a fantastic job. She started with one van and now has five. Mrs. Raiz stated we own all but two vans. Mrs. Raiz said the grant was accepted and we should get a new van.

Motion by Calandrillo to accept Senior Services Budget as presented, seconded by Roth.
Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

AFFORDABLE HOUSING
Mrs. Raiz stated this Budget is the same as last year.

Account #L20-204: Professional Services
Kelly asked why this amount went from $20,000 to $10,000. The Business Administrator explained we are exceeding Budget because of foreclosures and litigation of Affordable Housing and there are some technicalities by COAH. The number should be zero.

Account #L20-205: Training and Seminars
Kelly asked why the amount of $200.00 was the same as last year. Mrs. Raiz stated the anticipated new certification would account for this.

Account #L20-209: Legal Advertising
Kelly asked why the amount of $200.00 was up over last year’s usage and asked if it could be changed to $100.00. Mrs. Raiz stated they are required to advertise, but the amount could be changed to $100.00.

Motion by Calandrillo to accept Affordable Housing’s Budget as presented, seconded by Roth with corrections. Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

Kelly thanked Mrs. Raiz for everything she does for the Township.

Paton asked if amounts budgeted under $1,000 could be left as is. Kelly stated if this is agreeable with Council it is fine with him.






Budget Work Session Meeting Minutes
January 25, 2006
Page 8

SENIOR CENTER
Ms. Suzanne Small, Senior Center Coordinator, was present.

Ms. Small gave a brief overview of the Senior Center Department, their Programs how the Center has grown in the past year, and their needs for 2006. Ms. Small thanked the Mayor for making Rosalie Giudice a full-time employee.

Account #K02-204: Professional Services
Roth stated he needed Clarity on the 30% increase and why such a significant increase. Ms. Small stated it was not an increase. Some instructors were out on Medical Leave and
it was not anticipated in last year’s Budget. This year everything was based on a 52 week Budget.

Account #K02-212: Food and Beverage
Roth said Food and Beverage exceeds last year’s Budget by 19% and asked why this increase. Ms. Small stated she anticipates more people participating since the Center has grown so much in the past two years. She is basing her Budget on an average of 170 people. Ms. Small stated there is a tremendous increase in all lunches and it also includes special Holiday lunches when they sometimes have 240 people.

Account #K02-220: Entertainment
Roth asked why there is an increase over 100% and how much has membership increased. Ms. Small stated she is planning more parties and special events which pull in the membership. Ms. Small said membership increased by 210 people last year.

Account #K02-207: Travel/Trips
Richter asked what this included and does it include the buses. Ms. Small stated it includes transportation such as buses and the increase of gas prices.

Calandrillo asked if the Center has solicited any other companies for Transportation. Ms. Small says she uses Air Brook as they give the best price.

Motion by Paton to accept Senior Center’s Budget as presented, seconded by Calandrillo.
Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

Kelly thanked Ms. Small for everything she does for the Seniors in the Township and also asked her to thank Ms. Giudice.




Budget Work Session Meeting Minutes
January 25, 2006
Page 9

SENIOR CENTER CAPITAL BUDGET
The Business Administrator stated there is one Capital Item that has been requested which is a partition to divide the room when there are small activities planned. This will create additional space. Ms. Small showed Council pictures of what she wanted.

Calandrillo asked where this partition would be stored. Kelly asked if it was vinyl. Ms. Small stated it is a vinyl solid folding partition that can be stored easily toward the wall. It is free standing and cannot be rolled away.

The Mayor indicated this would be used more for separating two activities than to be used for privacy.

Paton asked if it would be in our best interest, long term, to put built in accordion doors. The Business Administrator said they could, but it would be very expensive and then there would be a permanent track on the floor.

ENVIRONMENTAL COMMISSION
Mr. John Brotherton, Chairman, was present.

Mr. Brotherton gave a brief overview of the Environmental Commission Budget and projects for 2006.

Account #L10-201: Materials and Supplies
Mr. Brotherton stated $500.00 is for the tree planting project on the mountain land and other various supplies as needed.

Calandrillo stated this was a big difference from the $100 budgeted last year. Mr. Brotherton stated in this category the Commission wants to replant 500 Atlantic White Cedar trees that were destroyed by gypsy moths.

Roth stated that most of the money is for the trees to be planted and asked if we had a separate account somewhere that developers contribute for a Tree Fund. The Business Administrator stated the Environmental Commission assumes some of the fund that the Shade Tree Fund is involved with. Roth questioned why the money is being taken from the Operating Expense portion of the budget as opposed to using that fund.

Mr. Brotherton said the Environmental Commission thought the tree bank was to be used in the Township for replacing shade trees. This would be to plant trees on the Mountain.

Paton asked if the work load has increased this year and is there enough money in the Budget. Mr. Brotherton said the paperwork has not increased.

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January 25, 2006
Page 10

Account #L10-204: Professional Services
Mr. Brotherton stated this is money from the Township and $2,000 Grant from the State for Trail Enhancements at the Park and Lakes. The Commission will be putting up the signs and when that is completed by the end of June they will be able to get the $2,000 back from the State.

Kelly asked if there were some Purchase Orders still out. Mr. Kelly stated he needed clarification on what the Environmental Commission’s intention was for these education markers. Mr. Brotherton stated the Commission has purchased inexpensive tree markers to identify trees along the trail. Most of the money will go for an entrance sign by the playing fields. There will be two interpretive signs and the hardware is more expensive then anticipated.

Kelly stated someone from the Recreation Committee had talked to him about this project and their involvement. Mr. Brotherton said one joint meeting was held where they discussed it and additional meetings will be held again to discuss it.

DiGiulio thanked Mr. Brotherton for all the work he does and asked if the entire tree planting would be done in stages or all at once. Mr. Brotherton said plan is not formulated yet, but it will depend on labor costs and volunteers involved.

Motion by Calandrillo, to accept Environmental Commission’s Budget as presented, seconded by Richter. Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

Mr. Brotherton stated Ms. DeWan was an invaluable employee and very efficient on the secretarial end.

HISTORIC PRESERVATION COMMISSION
Ms. M.J. Drago, Chairperson, was present.

Account #L30-201: Materials and Supplies
Ms. Drago stated the money allocated in Materials and Supplies is for the Historic markers done on a yearly basis. They will be restoring one this year and also purchasing a marker this year.

Richter questioned if this money belongs in Materials and Supplies or Equipment. The Business Administrator said, $2,200 will be transferred to Equipment and this account will be $200.



Budget Work Session Meeting Minutes
January 25, 2006
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Account #L30-204: Professional Services
Is for Legal fees. It is important for them to have an Attorney when applicants come in.
Ms. Drago said the money should be there just in case.

Ms. Drago stated the Commission is going to apply for a Technical Assistant Grant as they have in the past. The Grant would be no matching Grant. She is asking for $20,000 to 25,000. The Technical Assistant will do a special project and update sites that are listed in the Bergen County Survey that was done in 1985. There are over 300 sites.

Calandrillo asked if the Historic Commission finished the booklet they were working on last year that had Historical information about the Township. Ms. Drago said yes.

Account #L30-202: Equipment
Richter said a marker was purchased every year, but sees nothing was spent. Ms. Drago said money was spent every year.

Richer asked why nothing is spent when there is money spent and why $2,200 comes out as a transfer. The Business Administrator stated $2,200 will be transferred to Equipment from Materials and Supplies Account #L30-201. The Business Administrator explained around November 1st unspent money is impounded. If a marker was ordered in December he would be able to check but
will have to get back to Council on this.

Account #L30-218: Special Events
Richter asked about the $250 projected for Special Events and is the Historical Preservation Committee participating with the W3R. Ms. Drago stated yes they are doing more with providing information and volunteer participation. This money is not budgeted for this event.

Account #L30-204: Professional Services
Roth asked if it was necessary to have an Attorney at every meeting. Ms. Drago explained that the Commission tried not to have Attorney present but there are issues if a member of the Public comes in with his/her Attorney, the Commission needs one present also.

Ms. Drago stated if an application comes before the Commission that could become problematic the Commission would need an Attorney. $5,000 is for an Attorney as needed.



Budget Work Session Meeting Minutes
January 25, 2006
Page 12

Account #L30-201: Materials and Supplies
Kelly stated on this Account is an open Purchase Order #12205 for the Westervelt Hosey House Cirea for $1,620 is appearing in the Equipment Account of #202. It is not appearing in Materials and Supplies but is there. The Business Administrator explained the Chief Financial Officer added money into Equipment, Materials and Supplies and charged it to equipment.

Richter asked if this should be changed for future budgets. Richter said this money should be put in Equipment. The Business Administration explained that for Account #201, Materials and Supplies $200 should be put into it and on Account #202, Equipment $2,000 should be put into it.

The Mayor stated they will check with the Financial Officer.

Motion by Calandrillo to accept Historic Preservation Commission’s Budget as presented, seconded by Roth. Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes: Richter, yes, Roth, yes; Kelly, yes.

On a motion by Calandrillo, seconded by Richter, the meeting was adjourned at 9:28PM. All in favor. Motion carried.

Respectfully Submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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