Township of Mahwah, NJ
Meeting Agendas & Minutes  
Print this page Print this page Email this page Email this page

Page Navigation

Back To Meeting Schedules

TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JUNE 16, 2005

The meeting was called to order at 8:02PM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 6, 2004 and August 16, 2004 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Thursday, June 16, 2005 at 8:00PM.

Notice of this Meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio, Kelly, Paton, Richter and Roth.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Menelaos W. Toskos, Township Attorney’s Associate Nilufer O. DeScherer, Township Engineer Kevin Boswell, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Justin Mahon, and Deputy Municipal Clerk Mary C. Ross.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Kelly, the meeting was opened to the public at 8:03PM. All in favor. Motion carried.

Ms. Kathy Murray of 88 Bridle Path Lane gave a brief history and explained the need for the replacement of the Halifax Bridge to Council. She stated the 28 Residents in the Halifax Bridge area are in need of help with financing, emergency access, and the obtaining of permits.

Calandrillo asked if there was proof that the County is not responsible for helping the residents with the Halifax Bridge. The Business Administrator stated a lawsuit has determined this fact.

Mr. Steve Tsotsoros of 600 Wyckoff Avenue stated the money being spent on the McBride land should be used to lower taxes. Mr. Tsotsoros wanted the Mayor to comment on this. Richter suggested Mr. Tsotsoros make an appointment to meet with the Mayor.

Ms. Kathy Murray of 88 Bridle Path Lane asked the Council to give the residents near the Halifax Bridge immediate assistance in the permit process and utilities as this work must begin prior to the Winter. The Township Engineer’s Associate will assist the residents in the permitting process and Council will place this issue on the Agenda in three weeks

Work Session Meeting Minutes
June 16, 2005
Page 2

which would be after the Reorganization Meeting. Ms. Murray provided information to the Deputy Municipal Clerk to distribute to Council and Administration.

Alderisio said he would look into a few possibilities with regards to Emergency Access during the time the Halifax Bridge is being rebuilt.

On a motion by Calandrillo, seconded by Kelly, the meeting was closed to the public at
8:25PM. All in favor. Motion carried.

Kelly asked the Township Attorney how Council should accommodate the requests of the 28 Residents near the Halifax Bridge in the most expeditious way. The Township Attorney stated he would put a memorandum together instructing Council on the options they have available to help these residents.

Paton asked the Township Attorney to address the issue of school bussing for these residents during the time the bridge is out. The Township Attorney will include this in his memorandum. Paton also asked for a report from Administration on the progress they have made so far on the Halifax Bridge issue.

The Business Administrator stated he could work with these residents to help them with the permit process. However, the Township Engineer could not file these permits in the resident’s behalf. The Mayor stated Administration has begun the process of assistance and has called the Department of Environmental Protection on behalf of these residents.

Richter asked Administration and the Township Attorney to work together and provide one document with all the information needed for Council to review with regards to this request.

DiGiulio asked for the possibility of obtaining grants to be researched for this project.

Kelly suggested contacting the Deerhaven Association because a few years back their bridge washed out and they needed to restore it. They may have helpful information to share with the residents near the Halifax Bridge. Richter stated the restoration was done
by the Army Corp of Engineers and did not apply to the Halifax Bridge situation.

Roth asked for the Chief Financial Officer to look into special financing possibilities. The Business Administrator suggested a private loan, or the possibility of Special
Assessments which the Township Attorney is looking into. The Business Administrator stated the neighborhood can petition for this sort of a Special Assessment. Roth felt the Special Assessment was an excellent option to explore. Richter concurred.


Work Session Meeting Minutes
June 16, 2005
Page 3

Calandrillo suggested putting up a temporary crossing now. The Business Administrator stated the bridge is satisfactory for the time being. Calandrillo stressed the need for consideration of a temporary crossing for emergency access.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the June 23, 2005 Public Meeting.

ENGINEERING (Boswell-McClave)
1a. Wyckoff Avenue and Forest Road Intersection Improvements; Project Update
The Township Engineer gave a brief update of the Wyckoff Avenue and Forest Road Intersection Improvements stating the job is still running according to schedule. Work on the Culvert began this week and should be completed by the end of next week.

The Township Engineer stated he has been working with Mr. Patel and Mr. Esposito and they both signed off on the field change, striping, and the parking lot layout.

DiGiulio asked about the possibility of purchasing an easement through the abutting
property owner. The Township Engineer stated the property owner has not responded as of yet.

Roth asked for a Written Status Report on the Fire Co. #1 Fire House. He stated he was given a list of critical issues that have not been taken care of on this project. Roth stated he is not pleased with this. Administration stressed the Township Engineer is not the person who is primarily responsible for the items left on the Punch List. It is primarily
interior work that needs to be completed, not exterior.

Roth was disappointed that Administration and the Township Engineer did not reveal to Council that these interior problems were not finished on the Punch List. The Business Administrator stated he was under the impression Council understood that these items existed on the Punch List and in his opinion none of these items are crucial. The Business Administrator is working with the Contractor to attempt to complete this Punch List and he wanted to assure Council that this issue has not been ignored. The Business Administrator said he would provide a report on this for Council.

Paton asked Administration if a Certificate of Occupancy was issued for Fire Company No. 1. The Business Administrator said yes, in September 2004. Paton stated he submitted a memorandum in October, 2004 addressing many issues he had with the incomplete work at Fire Company No. 1. He wanted to know if anything had been followed up on with regards to that memorandum. The Business Administrator stated he has met with the Architect and is attempting to address these issues. He did not expect to

Work Session Meeting Minutes
June 16, 2005
Page 4

see eye to eye on all of the issues, and if that is the case, the Township will keep the retainer and do the work themselves.

Paton stated at the Continental Soldiers Park there are sharp, exposed areas on the fencing that surrounds the park. He asked for this to be examined as it is dangerous. The Township Engineer stated he would look at the fencing.

Kelly stated he was made aware that there was a gate needed in the fencing at Continental Soldiers Park, so the water fountain can be readily accessed. The Township Engineer stated this would not be a problem.

ADMINISTRATION
4g. Sidewalks; Construction and Policy
The Township Engineer referred Council to a memorandum from Administration regarding the construction and policies for Township Sidewalks. Kelly stated a letter was received from the Parents of Students at Betsy Ross through the School Association and he was wondering if this work might possibly be done this year. The Township Engineer stated there is $6,000.00 left that can be utilized for this project, and if Council wanted to
Proceed with this work. Kelly stated he just wanted to be advised of the possibility right now.

Paton brought up the Minutes of the Council Meeting on July 8, 2004 and in these Minutes it was stated that the Township Engineer recommended using the balance of the Grants that were being used on MacArthur Boulevard for sidewalks at the George Washington School. At that time Kelly has instructed the Liaison to the Board of Education to contact them about this. Paton stated he did, but nothing has happened. Paton wanted to know if these funds were still available. The Township Engineer stated Council could apply to the Department of Transportation through the Pedestrian Safety for Schools Act for the construction of new sidewalks. The Township Engineer stated there was $600,000.00 allocated for Bike Ways. Paton stated simple sidewalks around the Township School Systems, such as George Washington, would be a better use of the funds. Paton asked for this topic to be placed on a future Work Session Meeting. Richter asked the Deputy Municipal Clerk to make a note of this.

4f. Request from Trout Unlimited to Build Handicapped Access Ramp at Lake Henry
The Business Administrator wanted to familiarize this request with Council for their future consideration. Kelly asked if the services of the Township Engineer were needed to proceed with this request.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Verbal Progress Report

Work Session Meeting Minutes
June 16, 2005
Page 5

The Township Utility Engineer reported on the 20” Main and the work on Thunderhead. With regard to the 20” Main, a U.S. Pipe Representative has checked the valves. Eight out of the 11 valves will open, and all 11 will close. Three of the valves are experiencing some problems with the original mechanics of the valve. The Township Utility Engineer is awaiting a report from U.S. Pipe, and will keep Council updated on the progress of these three valves.

As for Thunderhead, the Township Utility Engineer stated there is a Water Pressure Test scheduled for next Tuesday or Wednesday, and the East Slope Tank is back in service.

Alderisio asked if this was a change in the original design. Alderisio asked if the shear pins are changed from the original specified part, who will be the responsible party if, in the future, the valve breaks. The Township Utility Engineer stated he has broached the subject of a Warrantee with U.S. Pipe and they are currently negotiating this possibility. He suggested Council wait with further questioning until the Township Utility Engineer provides a report with more specifics on the valve issues and for the Township Water Department’s input on the problem. Alderisio stated he is concerned over the change in the original design of the valve and he did not feel the Township Water Department was qualified to make this decision.

DiGiulio stated she was at the East Slope Tank and wondered where the pine trees were that used to be positioned as a buffer for the residents. The Township Utility Engineer was unaware of this. The Business Administrator will look into this.

Roth asked who created the original design of the valve. The Township Utility Engineer stated U.S. Pipe. Roth asked if the Township Utility Engineer approved this design. The Township Utility Engineer stated the valve met the standard specifications for the job. Roth asked if he agreed to the design change, and who is responsible in regards to expertise in this situation. The Township Utility Engineer stated he agreed with the design change due to the problems with the valves.

Paton stated he was very disappointed in the lack of remedying this problem. The Township Utility Engineer stated he is attentively working to rectify the problems.

Kelly stated he is frustrated and disgusted with the discussion of actuators and valves as this has been thrashed about for three years. Kelly did not like the fact that it appeared the Township has become the proving ground for these defective valves. Kelly stated he is not willing to accept this. It is a “patch job” and an embarrassment to the Township.

Richter asked if there was information on a track record with these valves in another Township. The Township Engineer stated there are looking into the Port Authority who

Work Session Meeting Minutes
June 16, 2005
Page 6

did use these valves and they are attempting to inquire about possible issues they may have had with these valves.

The Township Engineer gave Council a brief overview of the valves, and how they are supposed to operate.

DiGiulio asked what the Township does if the three valves in question malfunction. The Township Utility Engineer stated he is pushing diligently to have U.S. Pipe take some of the responsibility for these valves. It was DiGiulio’s opinion that the defective valves should be replaced with valves that were fully operational. The Township Engineer stated he would like to wait to read U.S. Pipe’s Report prior to responding to DiGiulio’s opinion.

LEGAL
3a. Condominium Conversion Ordinance
The Township Attorney stated she has researched the possibility of a Condominium Conversion Ordinance, and the Village of Ridgewood currently has an Ordinance, no Condominium Board, and filters the activity generated through this Ordinance through the Village Clerk’s Office. Ordinance will be introduced at the June 23, 2005 Public Meeting.

3b. Township Property; 25 East Ramapo Avenue; Discussion (Closed Session)
This Item will be discussed in Closed Session.

3c. Request for Right-of-Way Agreement; Datanet Communications
Paton stated the 2nd paragraph in the Right-of-Way Agreement for Datanet Communications was confusing. This Item will be carried to the Agenda in July, 2005.

ADMINISTRATION
4a. Rezoning Request; Route 17 South; Block 140, Lots 1, 2 and 3; Continuation of Discussion
The Business Administrator addressed the additional information Administration provided regarding the Rezoning Request for Route 17 South; Block 140, Lots 1, 2 and 3 for Council’s perusal.

Paton stated the Resolution provided through the Planning Board was unclear and confusing with regard to who owns the lots in question.

Richter and Kelly stated there may be a problem with the safety of an access from Route 17. The Township Attorney stated this is an issue for the Planning Board to determine.

Work Session Meeting Minutes
June 16, 2005
Page 7

Paton stated due to the indication of a Through Lot in the Planning Board’s Resolution, it may be necessary to have this go back to the Planning Board for further consideration. The Township Attorney gave a brief overview of the development process this property went through with the Planning Board.

Roth had qualms over the fact of Council considering a property for zoning changes and if it would in fact be their responsibility to weigh the factor of safety when making their judgment. Roth further commented that he was worried that Council would be making Value Judgments that would be out of their jurisdiction. Roth advised using caution when dealing with these sorts of matters.

On a motion by Kelly, seconded by Calandrillo, a motion was made to approve the Rezoning Request for Route 17 South; Block 140, Lots 1, 2 and 3. Straw Poll Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Kelly, yes; Paton, no; Roth, yes; Richter, no. Motion passes.

The Township Attorney shall draft an Ordinance for Council’s perusal.

4b. Waiver of Bid Requirement; Police Department CODY CAD/RMS
Resolution shall be prepared for the June 23, 2005 Public Meeting.

4c. Mayoral Appointment; Historic Preservation Commission
Resolution shall be prepared for the June 23, 2005 Public Meeting.

4d. Authorization to Award Bid #05-09: DPW Materials and Supplies
Resolution shall be prepared for the June 23, 2005 Public Meeting.

4e. Recycling Tonnage Grant Application
Resolution shall be prepared for the June 23, 2005 Public Meeting.

4h. 2005 Capital Ordinance
Ordinance will be introduced at the June 23, 2005 Public Meeting.

4i. 2005 Salary Ordinance
This Item was removed from the Agenda.

4j. Authorization to Award State Contracts
Resolution shall be prepared for the June 23, 2005 Public Meeting.

4k. Municipal Alliance Grant
Resolution shall be prepared for the June 23, 2005 Public Meeting.

Work Session Meeting Minutes
June 16, 2005
Page 8

TOWNSHIP COUNCIL and MUNICIPAL CLERK
5a. Renewal; Kennel Licenses
Alderisio noted that the Municipal Clerk needed to obtain a home phone number for Aranwood Kennels.

The Kennel Licenses were tentatively approved. Final approval shall be voted on at the June 23, 2005 Public Meeting.

5b. 2005/06 Liquor License Renewals
The 2005/06 Liquor Licenses were tentatively approved. Final approval shall be voted on at the June 23, 2005 Public Meeting.

5c. Raffle Application
The Raffle Application for the Volunteer Center of Bergen County Inc. (Off Premise, 50/50) was tentatively approved. Final approval shall be voted on at the June 23, 2005 Public Meeting.

5d. Summer Meeting Schedule; Discussion
Council concurred to make a Summer Schedule for Council Sessions as follows:
July 7, 2004 – Reorganization Meeting
July 14, 2005 – Combination Work/Public Session Meeting
July 28, 2005 - Combination Work/Public Session Meeting
August 11, 2005 - Combination Work/Public Session Meeting
August 25, 2005 - Combination Work/Public Session Meeting

5e. Order of Business; Discussion
The Township Attorney shall revise the Order of Business for all future Council Sessions and discuss at the Reorganization Meeting on July 7, 2005.

COUNCIL COMMENTS
Richter asked Administration to please place the Child Abuse Hotline Number on the Municipal Website.

CLOSED SESSION
On a motion by Calandrillo, seconded by Kelly, Council went into closed session at 11:10PM for the purposes of discussing Real Estate. Roll call vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Roth, yes; Richter, yes.

On a motion by Calandrillo, seconded by Kelly, Council came out of Closed Session at 11:29PM. All in favor. Motion carried.



Work Session Meeting Minutes
June 16, 2005
Page 9

On a motion by Roth, seconded by Calandrillo, the meeting was adjourned at 11:30PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk

kgc and mcr






Access For All Commission | Home | General Information Section | About Mahwah | Calendar of Events | Helpful Links | News & Announcements | Photo Journal | Elected Officials | Mayor's Online Office | Township Council | Boards, Commissions & Committees   | Government Representatives | Government | Bids, RFP's, RFQ's, Notice of Intent  | Community Emergency Response Team (CERT) | Contacts Directory | Departments | E-Mail Subscriptions | Emergency Services | Forms Center | Frequently Asked Questions | Meeting Agendas & Minutes | Municipal Code  | Senior Center | Township of Mahwah Police Department | SWIFT 911 Notification | Mahwah Museum | Mahwah Schools

Township of Mahwah, NJ

Copyright © 2006 Township of Mahwah, NJ. All Rights Reserved.

Powered by Cit-e-Net