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TOWNSHIP OF MAHWAH
COMBINED WORK SESSION
AND PUBLIC MEETING MINUTES
THURSDAY, OCTOBER 6, 2005

The meeting was called to order at 8:03PM by Council President Kelly who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on June 29, 2005 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Thursday, October 6, 2005 at 8:00PM.

Notice of this Meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio, Kelly, Paton, Richter (at 8:05PM) and Roth.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Nilufer O. DeScherer, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associate Gerry Spiesbach, Department of Public Works Director Stanley Spiech, Township Health Department Septic Official Stuart Ostrow and Municipal Deputy Clerk Mary C. Charest.


REPORTS OF TOWNSHIP COUNCIL and MUNICIPAL CLERK
DiGiulio stated she attended a meeting of the Township Boy Scouts with regards to a pending campaign of “Do Not Litter in Town” with the hope of keeping the Township beautiful and clean.

Paton stated the Township Cable Channel number 78 is connected to the air and has a few slides running on the channel currently.

Roth stated while Cable Channel 78 is operational, there were glitches in the software and technical difficulties that were being worked out.

TOWNSHIP COUNCIL: COMMENTS, COMMUNICATIONS AND REPORTS OF SUBCOMMITTEES
DiGiulio stated this Saturday the remainder of the Township Recycling Cans will be distributed at the Recycling Center.

Richter mentioned that it would be a good idea for the Township to consider putting water markers on the Township Tressels, as it is being done in Glen Rock. The Mayor added that it is also being done in Allendale.


Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 2

REPORTS OF MAYOR AND BUSINESS ADMINISTRATOR
The Business Administrator stated he will have a report soon on the possibilities of the Cellular Towers on Stag Hill and Cingular’s interest and proposals for the Municipal Site, in addition to further discussions on leasing possibilities, at the next Work Session.

TOWNSHIP WATER QUALITY STATEMENT
Kelly made brief opening statements concerning some recent newspaper articles that reflect on the Township’s Water Quality.

The Business Administrator read a statement that was distributed to Council, which included a brief historical reference to the former Ford Plant Cleanup, to notify the public that the Township Water Department potable water supply had not been compromised. The Business Administrator stated Public Confidence is very important to Administration, and he hoped this presentation would alleviate any questions the Township Residents may have had.

Kelly asked Township Health Department Septic Official Stuart Ostrow to make additional comments. Mr. Ostrow made mention to the ECRA laws and how the former Ford Plant was the “poster child” for methodical cleanups that were mandated under the ECRA law. According to Mr. Ostrow, the former Ford Plant was carefully cleaned up and it was a very lengthy, and well monitored, process.

Roth asked if there has been testing in the Township School Systems. The Business Administrator stated the Township does not test the Township School Systems, they monitor their own Water Issues. The Business Administrator mentioned that the Township School Systems have replaced several water fountains throughout the School Systems. Mr. Ostrow stated the Township School Systems have done their own testing and the results are pending.

Paton thanked Kelly for acting on this concern so quickly. Paton voiced concern over the recent articles in the newspapers about Pollution and the Water Quality in the area of the Township and stressed that there are issues that may effect, through pollution, the water quality of the Township due to problems generating from Upstate New York to include the areas of Harriman, and Tuxedo, New York. Paton asked for Administration to get involved in the process of solving problems with regard to Pollution and Water Quality in the Township. Kelly felt the joining of the Intermunicipal Committee on the Ramapo, and bringing the Environmental Protection Agency and the DEC in New York into the picture for assistance. Kelly asked Administration to pursue this.

Kelly thanked the Business Administrator and the Mayor for this presentation.


Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 3

The Business Administrator stated if the Residents would like testing there will be phone numbers and contacts made available to the Public.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Paton, the meeting was opened to the public at 8:32PM. All in favor. Motion carried.

Mr. Ted Stockblower of 43 Thunderhead Place appealed to Council for help with regard to the Water Pressure problems in the Thunderhead area of the Township. Mr. Stockblower brought in 3 filters that he stated cost $30.00 and need to be replaced monthly. He asked Council to move to replace the bad water line quickly.

Mr. Ken DeFerrari of 69 Maysenger Road thanked Council for Mahwah Day and the money it generated for the VFW’s Telephone Card Program for Veteran’s Overseas.

Mr. DeFerrari thanked Council for their participation and assistance in the Program to send complimentary hotel soaps overseas to the Military.

Mr. DeFerrari stated there will be a Flag Retirement Ceremony at the Bergen County Police and Fire Academy on October 15th, 2005 between 11 – 12PM.

Mr. DeFerrari stated the Township Veteran’s Celebration will be held on November 9th this year in order for the Township School System to be involved.

Mr. DeFerrari mentioned there was a donation made of Christmas Lights for the Tree at Fire Company No. 1 for this year’s Christmas Celebration. According to Mr. DeFerrari, the Township Firemen will decorate the tree.

Mr. Walter Kress of 27 Thunderhead Place thanked Council for their diligence in the Thunderhead Water Pressure complexities.

Ms. Ellen Stein of 68 Fisher Road thanked Council for banking the McBride/Airmont property.

Mr. Allan Kidd of 111 Miller Road alluded to the possibility of the alleged Township Salt Piles that were reported to be uncovered last year being the problem with regard to the sodium content in the well by the Department of Public Work’s Garage. Mr. Kidd stated his Father, Mr. Albert Kidd, also made mention of oil and potentially toxic chemicals overflowing into the swamp and wetlands in the Township. Mr. Kidd was disturbed at the present environment of the Township with regard to his above concerns.


Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 4

Mr. Kidd was concerned that there was a “secret session” that the Public was not involved in at the last Council Meeting with regards to the proposed Police Department Renovations. The Township Attorney advised Mr. Kidd that Council is allowed to enter Closed Session for issues such as Contract Negotiations.

Mr. Kidd raised the issue of the potential 25% Tax Increase the Residents may realize in 2006. Mr. Kidd asked Kelly if Council, by use of a Finance Committee, was reviewing the 2006 Budget to see how they can help keep the Potential Tax Hike at a minimum. Kelly differed to the Township Attorney. Mr. Kidd questioned Kelly’s leadership of the Council with regard to his choice to differ to the Township Attorney. The Township Attorney stated the “Finance Committee” is the Council at large.

Mr. Ted Stockblower of 43 Thunderhead Place asked Council to make sure the Agenda is posted on the Municipal Web Site.

Ms. Mary Keller of 57 Thunderhead Place asked how she should go about submitting paperwork for a damaged faucet with regard to the recent Thunderhead Water Pressure Testing. The Business Administrator said to submit the bill to Department of Public Works Director, Stanley Speich.

Mr. Albert Kidd of 851 Darlington Avenue asked if cameras could be used to detect the water line problems in the Thunderhead Area of the Township. Kelly stated he would get back to him with an answer from someone with expertise in the subject.

Mr. Kidd asked if the Station Road Well was polluted by the salt leaching off the uncovered salt piles. Kelly stated he would get back to him with an answer from someone with expertise in the subject.

Mr. Kidd asked if Winter’s Pond is polluted with salt since it will not freeze in the Winter anymore. Kelly stated he would get back to him with an answer from someone with expertise in the subject.

On a motion by Alderisio, seconded by DiGiulio, the meeting was closed to the public at 9:09PM. All in favor. Motion carried.

WORK SESSION
SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the Public Meeting.

TOWNSHIP ENGINEER
1a. Wyckoff Avenue and Forest Road Intersection Improvements; Project Update
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 5

The Township Engineer’s Associate gave a brief update on the Wyckoff Avenue and Forest Road Intersection Improvements stating progress is running according to schedule.

The Township Engineer’s Associate stated there was an issue with the detours that conflicted with some road milling in the area. This problem has been rectified.

1b. Proposal; Wyckoff Avenue and Forest Road; Installation of Additional Water Services
The Township Engineer’s Associate recommended the proposal for the installation
of additional water services at Wyckoff Avenue and Forest Road. Paton asked if the
Township would be reimbursed in order to recoup some of these funds. The Township
Engineer’s Associate said yes. Resolution shall be voted on in the Public Meeting
immediately following this Meeting.

1c. MacArthur Ridge LLC; Ridge Road and MacArthur Boulevard; Block 138, Lot 151.02; Request to Release Performance Guarantee (Dkt. #451)
The Township Engineer’s Associate recommended the release of Performance Guarantee
(Dkt. #451) for MacArthur Ridge LLC; Ridge Road and MacArthur Boulevard. Roth
asked where the funds would be coming from. The Business Administrator said the
funding would come from the Township Water Department. Resolution shall be voted on
in the Public Meeting immediately following this Meeting.

1d. DPW Salt Storage Facility at Micik Lane; Authorization of Services for Construction Management and Inspection
The Township Engineer’s Associate recommended Authorization of Services for
Construction Management and Inspection for the DPW Salt Storage Facility at Micik
Lane. Roth asked why this was not submitted prior to the bid for the DPW Salt Storage
Facility at Micik Lane. The Township Engineer’s Associate said it could have been done
a month ago; however, the pricing of the Services for Construction Management and
Inspection was somewhat contingent on the price of the bid for the DPW Salt Storage
Facility at Micik Lane. Roth asked, in the future, for both bids at the same time for
Council’s reviewing procedure. Resolution shall be voted on in the Public Meeting
immediately following this Meeting.

1e. Continental Soldiers Field; Engineering Services Reallocation
The Township Engineer’s Associate recommended consolidating MA-379, Purchase No.
01-1632 with MA-510, Purchase Order No. 02-2496 so that the remaining invoices can
be processed within the total budgeted amount with a credit adjustment of $51.32.

Richter and Paton both brought up the issue of frayed mesh on the fences that surround
Continental Soldiers Park and the need for it to be evaluated prior to agreeing to this
request for reallocation. The Business Administrator and the Township Engineer will
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 6

meet to inspect the fences. The Business Administrator will have a report for Council
at the next Work Session Meeting.

1f. Written Status Report
The Township Engineer’s Associate gave a brief overview of the Written Status Report,
and asked for questions from the Council.

MA-786: Young World Day School
DiGiulio asked for a status on the 25 MPH signs. The Township Engineer’s Associate
stated the County’s Resolution must be amended to permit this, and it is being worked on
presently.

MA- 759: Installation of Salt Shed at Micik Lane
Alderisio asked if the residents on Wanamaker Avenue were advised of the pending
work. The Township Engineer’s Associate said yes.

MA- 569: Darlington Avenue and Route 202 Intersection
Calandrillo asked if there was a start date. The Township Engineer’s Associate said no,
and he suspects that work will commence in Spring, 2007.

MA-577: Fire Company No. 1 and Winters Building
Roth asked if there will be a forthcoming letter to address the fact that the Township has
declared the contractor in default. The Business Administrator said yes.

Richter asked the Township Engineer’s Associate what was happening with the No Left
Hand Turn Signs at Route 202 and Olney Road. The Township Engineer’s Associate
said they are in review with the Department of Transportation.

Paton asked if the Township Engineer’s Associate withheld funds from Wachovia Bank
due to vegetation issues they needed to rectify. The Township Engineer’s Associate said
yes, and he will pursue this issue with Wachovia Bank.

UTILITY ENGINEER
2a. 20 Inch Main; Update
The Township Utility Engineer’s Associate, Mr. Gerry Spiesbach, gave Council an
update stating they are awaiting authorization from the Bonding Company to approve the
paving. The Township Attorney said she would send a letter to the Bonding Company
with regards to this authorization, and follow up with a phone call. More information is
expected with regards to this correspondence for the October 20th Work Session Meeting.

2b. Thunderhead Pressure; Update
The Township Utility Engineer’s Associate, Mr. Gerry Spiesbach, reviewed the letter
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 7


sent to the Business Administrator on September 29, 2005 with regard to the
Thunderhead Pressure Investigations. Due to the conclusions raised in this letter, it was the recommendation of the Township Utility Engineer to replace the 6-inch water main along Thunderhead with approximately 1,170 feet of new 8-inch ductile iron pipe.

Council, as a whole, was concerned over the time it would take to go through the Bid Process, and Roth asked if this work could be done on an Emergent Basis. The Township Utility Engineer was apprehensive with regard to determining the legal status of this as being one of “Emergent Basis,” and suggested having the Township Fire Chief or Director of Public Works making this determination.

Calandrillo felt the fact that the water was dirty, and there was a low pressure issue with regard to use of the Fire Hydrants was indication enough that this work should commence on an “Emergent Basis”.

A motion was made by Richter, seconded by Calandrillo, to authorize the preparation of bid specifications for the replacement of the 6-inch water main along Thunderhead with approximately 1,170 feet of new 8-inch ductile iron pipe. Roll Call Vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes. Motion carried.

The Township Utility Engineer’s Associate, Mr. Gerry Spiesbach, stated he would submit a proposal to Administration with regard to the replacement of the 6-inch water main along Thunderhead with approximately 1,170 feet of new 8-inch ductile iron pipe.

The Township Utility Engineer’s Associate, Mr. Gerry Spiesbach, did not expect any more Flow Tests; however, he suggested that Residents who have had damages not fix the items prior to the completion of this work.

Kelly asked the Township Utility Engineer about Mr. Albert Kidd’s question with regard to the use of cameras in determining problems with tuburculated pipes. The Township Utility Engineer stated that it can be done, however the picture resolution is not very good. The Township Utility Engineer stated he was confident the problem in the Thunderhead Area is as delineated in the letter submitted to Administration on September 28, 2005.

2c. Written Progress Report.
The Township Utility Engineer’s Associate, Mr. Gerry Spiesbach, briefly reviewed the Written Progress Report with Council.


Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 8

Kelly asked for comments with regards to Mr. Allan Kidd’s allegations that the wells were contaminated by uncovered salt piles. The Township Utility Engineer stated there are many potential sources for that contamination to include salt on the roads, the Masonicus Brook, and drainage from Route 17.

LEGAL
3a. Outside Sales Ordinance; Revisions
At Roth’s suggestion, Council agreed this should be limited to 45 days across the board. The Township Attorney asked Council to submit thoughts and suggestions for the Outside Sales Ordinance prior to the October 20, 2005 Work Session Meeting.

3b. Acceptance of County Open Space Funds; Ridge Road
This item shall be carried to the Work Session Meeting of October 20, 2005.

3c. Professional Services Agreement; Holzhauer and Hollenstein LLC; Appraisal Services
Resolution shall be voted on in the Public Meeting immediately following this Meeting.

4a. Police Building Renovation Project; Discussion
The Business Administrator made opening comments concerning his memorandum,
dated September 30, 3005, in reference to the Police Headquarters Renovation. The
Business Administrator made mention that the last time the Police Renovation Project
was discussed was in April, 2005. Administration recommended proceeding with the
Police Headquarters renovation project as soon as possible.

The Business Administrator made mention that due to the passage of time there was an
approximate $200,000.00 increase in the project for the “Intermediate” design, and one of
the factors for this increase was the Architect’s fee. The Business Administrator
reminded Council that the funding would need to be put back into place prior to moving
ahead with the Police Headquarters Renovation.

Roth stated he had various questions with regard to the project costs in the memorandum
of September 30, 2005 verses the memorandum of April, 2005. Roth stated the
memorandum of September 30, 2005 indicated a shortfall of $18,000.00 when one looks
at cost verses sources of funds.

The Business Administrator explained there are two separate projects – one is the
building renovation, and one is the site work. He further stated Administration is only
recommending commencement of the Building Renovation Project at this time. Roth
stated while that is true, both projects will eventually be done and he needs to
understand the finances of doing these projects in total. The Business Administrator
stated it would cost an additional $18,000.00 to do the site work between Miller Road
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 9

and King Street.

Roth asked, with regard to the construction figures, it is $1,760,000.00, Architectural
Fees are $210,000.00, Furniture and Equipment is $100,000.00, portion of the Site
Improvement for the Police Building Renovation Project is $284,000.00, Contingency
Fund is $87,000.00, the other half of the Site Improvement is $284,000.00 which totals to
$2,725,000.00 including the Site Improvements.

As for the Sources for Funds Roth stated the 2003 Capital is $956,234.18, the total
MEA Funds are $1,135,000.00, Capital Range Improvements are $11,142.57, Capital
Smoke Detector Improvements are $9,998.45, and the CD Grant 2005 – ADA is
$75,000.00. The DPW Capital from 2005 $285,000.00, and the other portion of the MEA
Account for the Police Department Portion of the site which is $265,000.00. Roth stated
the total sources was $2,737,000.00 verses the total cost of $2,725,000.00. Roth stated
his totals come up to a plus $12,000.00 in Funding verses a minus cost $18,000.00 at a
total difference of $30,000.00. Roth stated he was at a loss for this discrepancy, and
provided a copy of his fiscal notes for Council and Administration to review.

The Municipal Deputy Clerk distributed Roth’s Fiscal Notes for Council and Administration’s perusal.

The Business Administrator was not sure what Roth was asking for in reference to
financial numbers. Roth reiterated the total sources was $2,737,000.00 verses the total
cost of $2,725,000.00. Roth stated his totals come up to a plus $12,000.00 in Funding
verses a minus cost $18,000.00 at a total difference of $30,000.00. Administration’s
memorandum indicated funding was short by $18,000.00 which presented a discrepancy
of $30,000.00. Roth wanted to know what that $30,000.00 discrepancy was.

The Business Administrator stated he would need to run through all the numbers again.
However, it was his belief that the difference was in the site improvements. Roth did not
believe this was the case. The Business Administrator reiterated the fact that he would
need to recalculate the numbers and get back to Roth on his question.

Roth stated the fees have gone up on an average of 7.7%, other then the Goldstein
Architectural Fee, which went up 10%. The Business Administrator stated that was
based on his proposed contract at 10% of construction cost plus contingencies. Roth
questioned the contingency costs which stated in April were $40,000.00 and now in
September is $87,000.00. The Business Administrator stated that was the contingency
Administration came up with for the Budget.

Roth asked why Administration was moving to do the Site Work at a later date. The
Business Administrator stated historically, that was always a separate project and they
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 10

should proceed in that fashion. The Business Administrator stated one contractor would
be hired to do all the site work at one time. He further stated if all the funding was in
place, this work could be done within a year. Roth indicated that he had a list of
questions that needed answering, and he would hold further questions until other
Councilmembers had the opportunity to speak.

Paton asked with regard to the Architect who would be the actual “Engineer of Record.”
The Business Administrator stated the Architect does the inspections, and reviews and
approves all requests for payment. The only Primary Engineer involved is the
subcontractor which is the Engineer. The Business Administrator stated if there was a
Clerk of the Works it would be funded through the $87,000.00 which is listed
Contingency/Miscellaneous.

Paton felt a $2.5 Million project without someone designated to be in charge of the
expenditures was a imprudent move. The Business Administrator stated the Architect
does have construction phase responsibilities. He also anticipates a “Clerk of the Works”
to be approved for the project to be the “eyes and ears of the owner”.

Paton asked who would be in charge of choosing the Contractors that will be doing the
work on the Police Renovation Project. The Business Administrator said the General
Contractor. Paton asked who the General Contractor would be. The Business
Administrator stated that will not be known until the Project is Bid. It will be the lowest
responsible bidder.

Paton asked who will be in charge of writing the specifications and evaluating the bids.
The Business Administrator stated the Architect. Paton stressed the need to know who
will be the party with ultimate responsibility for this Project. The Business Administrator
stated that would be the Architect’s role in this Project. Paton voiced concern over the
10% increase in the Architect’s Fees.

Paton asked what risks the Architect was willing to assume to insure this project comes in
on time and under budget. The Business Administrator stated the Architect would not
assume these risks, this would be something the General Contractor would assume.
Paton voiced concern over not having a primary person in charge of the overall project.
The Business Administrator stated there is no one that can guarantee this; however, there
will be a General Contractor hired that will need to post a Performance Guarantee. Paton
indicated that he had a list of questions he needed answers for with regards to this
potential project and various fees for items such as a fee for choosing furniture that Paton
felt was careless. The Business Administrator asked Paton to submit his questions to
him, so he could answer his questions.

The Business Administration gave a brief overview of the bidding process to Council.

Work Session and Public Meeting Minutes
October 6, 2005
Page 11

Richter voiced concern over the rate of inflation claimed by the Architect, and the fact that it will continue to rise each day bidding is delayed. Richter stated she was afraid the Township would not be able to afford this project if the increases, inflation, and the current energy crunch continue. Richter stated her biggest concern currently is the cost of this project.

Roth asked if Goldstein had provided a revised contract. The Business Administrator said no, as Council needs to make a decision on the project first. There is no funding currently in the Budget for this project. Roth stated he has issues with the last contract. The Business Administrator stated he fully anticipates that contract will need to be negotiated. Roth stated one of the problems he had with the last contract was the “Ownership of the Plans” clause. He did not want to see that in any future contracts.

Roth also had a problem with the phasing fees for design for a phasing plan. Roth was concerned that the General Contractor might not go along with the Phasing Plan as designed, and then the money utilized for the phasing fees would be wasted. Roth felt the General Contractor should do the Phasing Plan. The Business Administrator stated items such as this can be negotiated with the Architect.

Roth mentioned that Geotechnical Fees were added in April, 2005 that were not in the original Architect’s Fee. Roth questioned whether, or not the original Architects Bid Quote was complete.

DiGiulio stated there is a paragraph at the end of the Phasing Plan (page 3 of 6) where it specifies the Contractor can do the phasing; however if it were left to the Architect more competitive pricing may be obtained.

Richter mentioned that the whole question of site renovations is very unclear. She further stated this process could take over a year, and will denote more increases which would indicate appropriating even more funds for this job. Richter stated the economical portion of this discussion is the most concerning and the most variable component to any subsequent solutions.

Kelly asked for comments from Administration. The Business Administrator
recommended proceeding with two separate bids, one being the Police Headquarters
Renovation Project as soon as possible, and on completion of this project Council
immediately proceed with the Site Work Project.

Alderisio mentioned with regards to the construction of the project, you can not do the
landscaping on a job site prior to constructing the building. He further stated the longer
Council takes to make a decision the higher the price of the project will be.
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 12

On a motion by DiGiulio, seconded by Calandrillo, a motion was made to have the plans
drawn, and to move ahead with the Police Headquarters Renovation Project.

Paton asked for Kelly’s input prior to the vote. Kelly stated most of his questions had
been answered by others; however, he too would like to stress the need for a “Clerk of the
Works” for this project. The Business Administrator stated he anticipated a Clerk of the
Works to be funded through the $87,000.00 which is listed Contingency/Miscellaneous.

The Business Administrator stated the motion that was made was unable to be
accomplished due to the fact that there was no money in place in the 2005 Municipal
Budget to fund this work. Council would also need to approve a contract with the
Architect, but that can not be done until the funds are in place to do the project.

On a motion by DiGiulio, seconded by Calandrillo, the motion that was made to have the
plans drawn, and to move ahead with the Police Headquarters Renovation Project was
withdrawn.

Kelly asked for the Township Attorney’s advice. After discussion with the Council, and
Administration, the Township Attorney suggested making a motion to move forward with
the Police Headquarters Renovation Project.

Paton suggested having a separate, Special Meeting to address the Police Headquarters
Renovation Project thoroughly.

Roth stated more questions need to be answered, and he concurred with Paton about the
Special Meeting that will answer Council’s questions and added that the Architect should
be present and an action plan should be presented at this meeting.

Kelly stated in April, 2005 he requested the Council to submit questions with regard to
the Police Headquarters Renovation Project. Roth stated he has new questions with
regard to the materials received after that April, 2005 request.

On a motion by Calandrillo, seconded by Alderisio, a motion was made to move forward
with the Police Headquarters Renovation Project. Straw Poll Vote: Alderisio, yes;
Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes. Motion
carried.

After discussion, Council decided on having a Special Meeting on the Police
Headquarters Renovation Project on either October 26, 2005, or November 9, 2005 at
7PM. Kelly asked Council to have all questions into Administration prior to the meeting.

4b. Request for Township Code Revision; Police Outside Detail Charges
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 13

On a motion by Roth, seconded by Richter, a motion was made to change the Outside
Detail Pay Rate to $55.00. Straw Poll Vote: Alderisio, no; Calandrillo, no; DiGiulio,
no; Paton, yes; Richter, yes; Roth, yes; Kelly, no. Motion fails.

On a motion by Calandrillo, seconded by DiGiulio, a motion was made to change the
Outside Detail Pay Rate to $60.00. Straw Poll Vote: Alderisio, yes; Calandrillo, yes;
DiGiulio, yes; Paton, no; Richter, no; Roth, no; Kelly, yes. Motion carried.

The Township Attorney shall draft an Ordinance for the October 20, 2005 Work Session
Meeting.

4c. Municipal Stormwater Grant Amendment #1
Resolution shall be voted on in the Public Meeting immediately following this Meeting.

4d. Municipal Park Improvement Agreement; Bergen County – 2004 Improvements to Winters Park and Commodore Perry Field
Resolution shall be voted on in the Public Meeting immediately following this Meeting.

4e. 2005 Community Development Grant Agreement; Barrier-Free Improvements – Police Station
Resolution shall be voted on in the Public Meeting immediately following this Meeting.

4f. Chapter 159 Resolution; Municipal Escrow Account – Police Equipment
Item tabled.

4g. Request to Purchase Property; Block 130, Lot 4.01; Mountainside Avenue
Council agreed to have the Business Administrator discuss the possibility of the Purchase
of the Property located at Block 130, Lot 4.01; Mountainside Avenue.

4h. Proposal; Employee and HazMat Physicals, Hepatitis B Titers and Vaccinations and Tuberculosis Testing.
Resolution shall be voted on in the Public Meeting immediately following this Meeting.

TOWNSHIP COUNCIL and MUNICIPAL CLERK
5a. Request for Advertisement; Mahwah High School Drama Boosters
Checks in the amount of $14.30 per Councilmember for the support for the Mahwah
High School Drama Boosters should be submitted to the Municipal Clerk as soon as
possible.

5b. Firefighter Application; Victor T. Bartoloma to Fire Company #4
This application was held pending further information and a letter from Victor T.
Bartoloma’s Physician.
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 14

5c. Raffle Applications
1. Immaculate Conception Church (On Premise)
2. Immaculate Conception Church (On Premise, 50/50)
3. Immaculate Conception Church (On Premise)
Raffle applications were tentatively approved. Final approval will be voted on at the Public Meeting immediately following this meeting.

PUBLIC SESSION
APPROVAL OF BILLS AND CLAIMS
On a motion by Calandrillo, seconded by Roth, the Bills and Claims, previously signed, totaling $3,996,179.43, were approved. Roll call vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes, Kelly, yes. Motion carried. A List of Bills and Claims is on file in the Municipal Clerk’s Office.

ORDINANCE – PUBLIC HEARING
The title of an Ordinance was read as follows:
AN ORDINANCE AUTHORIZING ACQUISITION OF A SANITARY SEWER EASEMENT ON LOT 23.01 IN BLOCK 147, LOCATED ON CAMPGAW ROAD

On a motion by Calandrillo, seconded by Roth, the meeting was opened to the public. All in favor. Motion carried.

As there were no comments made, on a motion by Calandrillo, seconded by Richter, the meeting was closed to the public. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Roth, the following resolution was passed and
adopted:

RESOLUTION – ORDINANCE NO. 1525

RESOLVED that the Ordinance be passed and adopted on second reading and the Clerk is authorized to advertise by title only as having been finally adopted, as required by law.

Roll call vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Paton, yes; Richter, yes; Roth, yes; Kelly, yes.

CONSENT AGENDA
Resolutions #094-05A through #095-05A, #097-05A through #100-05A, #102-05A and the Raffle Application for:
4. Immaculate Conception Church (On Premise)
5. Immaculate Conception Church (On Premise, 50/50)
6. Immaculate Conception Church (On Premise)
Combined Work Session and Public Meeting Minutes
October 6, 2005
Page 15

were approved under the Consent Agenda. Resolutions are attached to and made part of these Meeting Minutes.

Resolution #096-05A was carried to the Work Session Meeting of October 20, 2005.

Resolutions #101-05A and #103-05A were removed and not voted on.

CLOSED SESSION
On a motion made by Calandrillo, seconded by Roth, Council went into closed
session at 11:57PM for the purposes of discussing Tax Appeals and the Monthly
Litigation Report. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Roth, Council came out of Closed Session at
12:15PM. All in favor. Motion carried.

RESOLUTIONS
Resolutions #104-05A and 105-05A were voted on individually. Resolutions are attached to and made part of these Meeting Minutes.

On a motion made by Calandrillo, seconded by Alderisio, the meeting was adjourned at
12:18 PM. All in favor. Motion carried.

Respectfully submitted,


Kathrine G. Coletta, RMC/CMC
Municipal Clerk

kgc & mcc





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