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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JUNE 2, 2005

Council President called the meeting to order at 9:55PM, immediately following the Public Meeting.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio, Kelly, Paton, Richter and Roth.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Menelaos Toskos, Township Attorney’s Associate Nilufer DeScherer, Township Engineer Kevin Boswell, Township Engineer’s Associate Mike Kelly, and Deputy Municipal Clerk Mary C. Ross.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Kelly, the meeting was opened to the public at 9:56PM. All in favor. Motion carried.

On a motion by Roth, seconded by Alderisio, the meeting was closed to the public at 9:57PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the June 9, 2005 Public Meeting.

ENGINEERING (Boswell-McClave)
1a. Proposal; Engineering Services Associated with Traffic Study; Darlington Ridge – Mulberry Drive and Hickory Drive
The Township Engineer reviewed a $4,000.00 Traffic Study Proposal to make the Darlington
Ridge – Mulberry Drive and Hickory Drive safer. Richter stated this had been addressed many
times, and she was not in favor of moving forward with the study. The Township Engineer’s
Associate stated the Department of Transportation has looked into this problem with a more
favorable light in these types of situations as long as the documentation is submitted with the
request. Richter stated she did not want to set a precedent for similar future situations in the
Township.

Alderisio stated he has monitored the area in question and stated he has seen people not stop at
the Stop Sign at the intersection. Alderisio stated the Residents in the area have caused much of
the problem at this intersection. Alderisio was not in favor of spending $4,000.00 for a report on
this Intersection.

Paton stated the parking in this area was approved by the Planning Board and if there is a
problem, it does fall back on Council. Paton stated there is a serious problem with speeding in
the Township that needs to be addressed. Paton stated the Planning Board should carefully
examine future traffic situations such as the Darlington Ridge – Mulberry Drive and Hickory
Drive Intersection prior to approval.

Roth stated the problem is there is no process, and he stated there needed to be a standard of
management when resolving and preventing situations such as the Darlington Ridge – Mulberry
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June 2, 2005
Page 2

Drive and Hickory Drive Intersection .

DiGiulio stated she felt the Planning Board was at fault for allowing the Stop Sign, and it should
have been addressed at the time the Planning Board gave approval for it.

The Township Engineer stated there needs to be a Tri-Party effort when considering planning
issues such as this.

Kelly stated that he knew there had been some friction between the two Associations; however,
at one point he felt the two Associations were beginning to work together in a more
considerate fashion.

Calandrillo felt a Multi-Way Stop was a dangerous solution to the Darlington Ridge – Mulberry
Drive and Hickory Drive Intersection.

Alderisio stated there has been a history check done, and there have been no accidents to speak of
at the Darlington Ridge – Mulberry Drive and Hickory Drive Intersection.

Richter stated this item would be withdrawn.

1b. Wyckoff Avenue and Forest Road Intersection Improvements; Project Update
The Township Engineer stated Wyckoff Avenue was opened for Memorial Day.

The Township Engineer stated he met with Mr. Patel, the Township Attorney’s Associate,
Mr. Patel’s Attorney, Mr. Esposito and Representatives from the County with regards to Mr.
Patel’s Left Hand Turn request. The Township Engineer stated the County is trying to help
create a solution to this problem.

The Township Engineer stated all was running on schedule and Pulis Avenue should be opened
Mid-September. Calandrillo asked if they could make it before the schools opened. The
Township Engineer stated he would try.

1c. Improvements to MacArthur Boulevard – Section 4; Authorization of Engineering Services
Resolution shall be prepared of the June 9, 2005 Public Meeting.

1d. Written Status Report
The Township Engineer’s Associate stated he spoke to the Department of Transportation a few
days ago with regards to the striping at West Ramapo Avenue and Ridge Road and the Spring
Street Acceleration Lane. The Department of Transportation stated Work Orders have been
processed with regards to these jobs. The West Ramapo Avenue Project should being in the
early Summer, and the Spring Street Project should being in the late Summer.

Calandrillo asked about the Deceleration Lane on Route 17 South and Corporate Drive. The
Township Engineer’s Associate stated he would follow up on this.

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June 2, 2005
Page 3

Calandrillo mentioned there is also a potential traffic hazard on North Bound Route 17 and
Home Depot that she would like reviewed. The Township Engineer’s Associate stated the Work
Order has been signed and work is slated to being this summer. Kelly stated the tractors on
Constantine Drive are also becoming a problem.

MA-281: Willowbank Court Stream Cleaning
Kelly asked for the status on this job. The Township Engineer’s Associate stated there was a
meeting that was originally set for today that had been rescheduled for tomorrow.

MA-478: Hilltop Road and Airmont Avenue Intersection (Resolution No. 178-01)
The Township Engineer stated the Business Administrator had inquired about this job. The
County has confirmed the funds are available, and this job will hopefully be started this year.

MA-632: US Army Corps of Engineers Flood Control Project
Kelly stated there will be a meeting on June 15, 2005 at the Suffern Town Hall to review the
Quarry Site. Kelly asked if the Township had a formal stand on this issue. The Township Utility
Engineer’s Associate stated he would like to see what happens at the meeting before coming to
any determination. Kelly was concerned that United Water might use this quarry as a holding
pen for water to be used for artificially maintaining the water level in the aquifer in order to
justify the release of water.

MA-759: Installation of Salt Shed on Micik Lane
Kelly asked if the bidding for this project would begin once the funding was in place. The
Township Engineer said yes. The Business Administrator stated this item will be placed in the
2005 Capital Ordinance and upon adoption of said Ordinance the funding will be in place.

MA-786: Young World Day School
Kelly asked for an update concerning the County requesting approval from the State for the
blinking light. The Township Engineer’s Associate stated he received a call from the County
today and they said the State did approve the request of possibly installing the Blinking Light.
The County will need additional information before proceeding, such as the design of the
Blinking Light. Kelly asked if the cost would be incurred by Young World Day School. The
Township Utility Engineer’s Associate stated it should be.

MA-10: Township Drainage Complaints
Kelly asked about the dead-end catch basins on Lynn Terrace that are not working properly. The
Township Engineer stated the Department of Public Works is going to take care of this as soon
as they have employees available to do the work. Kelly asked if a grate insert could be used here.
The Township Engineer stated yes.

Calandrillo asked if the Department of Transportation had been contacted with regards to
her request for signage on the highway for the Franklin Turnpike Overpasses. The Township
Engineer’s Associate said the State said it was permissible for the Township to install this
signage as long as it was outside the Right-Of-Way.

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June 2, 2005
Page 4

DiGiulio asked why there was not a signal light at the Franklin Turnpike as trucks
approach the Over Pass. The Township Engineer stated the heights permissible for trucks are
appropriately listed on the proper signage.

MA-10: Township Drainage Complaints
Alderisio asked if the Department of Public Works have taken care of Campgaw Road after it
was flooded out. The Township Engineer’s Associate stated the Department of Public Works
was supposed to do this work in the Spring, and he will check to make sure they did.

Paton stated during the Fishing Contest in the area of 168 Airmont Road it was half under water,
and the Department of Public Works had to come clean up the problem. Residents were
complaining, and Paton asked if it was possible to dig a bigger dry well in this area. The
Township Engineer’s Associate stated he has advised the County how much it would cost to
correct this problem, and the County stated they did not have the man-power or the money to
correct this problem at this time. The Township Engineer’s Associate recommended that this
problem be fixed prior to the winter.

Paton asked if the Township was finished with the D.A.R.E Parking Lot Facility. The Business
Administrator stated that was not part of the project. Paton asked if this would be considered in
the Budget for next year. The Business Administrator said yes.

MA-829: Verizon Improvements
Roth asked for more details on the Verizon Improvements. The Township Engineer’s Associate
stated he did not have any further details at this time. The Business Administrator stated the
Construction Official coordinates this with the Superintendent of Roads.

The Township Engineer’s Associate stated he will be reviewing the 2004 Curbs and Sidewalk
Program to see if the undermining of a sidewalk on Fox Lane can be included.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Bond Ordinance #1507 - Phase 5 Sewer Project; Discussion
The Business Administrator gave a brief overview of the Proposed Amendments to be made to
the Phase 5 Sewer Project.

Paton asked to have this item carried to the meeting of June 9, 2005 in order for Council to
review the memorandum from the Business Administrator more fully. This item was carried to
June 9, 2005.

2b. 20 Inch Water Main Project; Update REMOVED

2c. Written Progress Report
The Township Utility Engineer stated the field work with U.S. Pipe on the Valves has been rescheduled to Monday June 13, 2005.

Work Session Meeting Minutes
June 2, 2005
Page 5

The Township Utility Engineer stated the contractor for the Swim Club completed the job on May 27, 2005, and it was operational for the Memorial Day Weekend.

The Township Utility Engineer stated the East Slope Tank painting has been completed, the tank has been disinfected, and it is being filled with water.

The Township Utility Engineer stated the Consumer Confidence Draft Report was submitted to the Township Water Department and the Township Utility Engineer will be addressing some comments on it.

Roth asked about the Bonding Company and their action on payments with regards to the 20 Inch Water Main. The Business Administrator said the take over agreement required all Payment Requisitions to be approved by the Township first and then forwarded on to the Bonding Company for payment. Roth asked if this was a process issue. The Township Utility Engineer said yes.

Roth asked for an Update on the Thunderhead Water Testing. The Township Utility Engineer stated the Department of Public Works has not received the gauges needed to complete the work. Roth asked why. The Business Administrator stated he did not know. Roth asked the Business Administrator to look into this further and to find out why there has been a delay.

Roth asked if the Consumer Confidence Report had been delivered on May 31st. The Township Utility Engineer stated the delivery had been made and they are currently addressing some comments made concerning the Draft.

Kelly stated there was a bill for the Cragmere Area Water Pressure for $769.50, and he wanted to know what this charge was for. The Business Administrator said he would check the invoice and find out.

Paton asked the Business Administrator about Item 4b.: United Water NJ Transmission Main Extension. The Business Administrator stated this is for information purposes only, and United Water will be sending the Township more information in the future. Paton stated the Sewer Line Project should be coordinated with the Water Line Project so the streets are not damaged twice. The Business Administrator stated the Water Line Project will occur prior to the Sewer Line Project.

Kelly asked the Township Attorney’s Associate if it would be possible not to completely finish the affected streets prior to the completion of both projects, or if it was within the Township’s prerogative to deny the Water Line Project. The Township Attorney’s Associate stated she would review this.

LEGAL
3a. Condominium Conversion; Ordinance
The Township Attorney gave a brief overview of the Ordinance she is researching regarding Township Condominium Conversion. She stated that she will be using the Ordinance
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June 2, 2005
Page 6

she has just received from the Ridgewood Village Clerk as a Model for this Ordinance.

3b. Cablevision Franchise Renewal
The Township Attorney’s Associate stated there will be a meeting on June 7, 2005 to meet and negotiate the Cablevision Franchise Renewal.

3c. Lease Agreement; Stag Hill Tower; New York Thruway Authority
The Township Attorney’s Associate stated they are proceeding with negotiations.

3d. Ordinance; Authorization to Increase Purchase Price; Block 8, Lots 7, 8 and 9
Ordinance shall be introduced at the June 9, 2005 Public Meeting.

3e. Airmont Diversion; Update
This item has been removed from the Agenda.


ADMINISTRATION
4a. Request for Street Light; Carmel Retreat
The Business Administrator briefly updated Council on the request for a Street Light by the
Carmel Retreat. Administration supports this request, and the Carmel Retreat will pay for this
Street Light. The Township will pay for the electric usage.

4b. United Water NJ Transmission Main Extension
The Business Administrator gave a brief overview of the discussions with United Water in
regards to the NJ Transmission Main Extension. The Business Administrator stated it would be
advantageous for the Township to have the water interconnection that will occur if the Borough
of Ramsey hooks up to United Water.

Kelly stated the Township should keep a close eye on where the Sewer Treatment Plant will be
placed in Suffern along Route 17 with regard to the Township’s water supply.

4c. Rezoning Request; Route 17 South; Block 140, Lots 1, 2 and 3
Council requested more information on the Rezoning Request on Route 17 South on Block 140, Lots 1, 2 and 3.

TOWNSHIP COUNCIL and MUNICIPAL CLERK
5a. Street Name; Blossom Lane
Resolution shall be prepared for the June 9, 2005 Public Meeting.

5b. Renewal; 2005/06 Liquor Licenses
Alderisio question if the Police Department conducted a check of the Employee List prior to the Liquor Licenses being renewed. Municipal Clerk shall contact the Police Chief.

CLOSED SESSION
On a motion by Calandrillo, seconded by Roth, Council went into closed session at 11:40PM for
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June 2, 2005
Page 7

the purposes of discussing Monthly Litigation Report, Personnel and Airmont Diversion; Update. Roll call vote: Alderisio, yes; Calandrillo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Roth, yes; Richter, yes.

On a motion by Calandrillo, seconded by Roth, Council came out of Closed Session at 12:09AM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Roth, the meeting was adjourned at 12:10AM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk

kgc and mcc




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