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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, MARCH 17, 2005

The meeting was called to order at 8:00PM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 6, 2004 and August 16, 2004 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Thursday, March 17, 2005 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Alderisio, Calandrillo, DiGiulio, Paton, Richter and Roth.
Absent: Councilmember Kelly

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Meneloas Toskos, Township Engineer Kevin Boswell, Township Utility Engineer Justin Mahon, Township Utilty Engineer’s Associates Gerry Spiesbach and Vishal Shah and Municipal Clerk Kathrine Coletta


PUBLIC PORTION
On a motion by Alderisio, seconded by Calandrillo, the meeting was opened to the public at 8:03PM. All in favor. Motion carried.

Mr. Allan Kidd of 111 Miller Road stated he was upset over the Budget. Mr. Kidd stated he heard there would be a 34% Tax Hike.

Mr. Kidd stated the Proposed Police Department Addition Project should not be done when the Township is in such a poor financial state. Mr. Kidd stated we should finish the projects correctly, such as the Municipal Building, prior to starting any new projects.

Mr. Kidd stated Alderisio promised to lower Taxes, and he was upset that Alderisio did not appear to be working to lower Taxes as promised.

Mr. Kidd stated the Township needed to conserve rather then squander funds.

The Mayor stated the Tax Increase is not 34%.

The Mayor pointed out a good portion of the Proposed Police Department Addition Project will be subsidized by the Seized Funds at no cost to the Tax Payers. The Mayor stated there was also $900,000.00 previously set aside for the Proposed Police Department Addition Project prior to this year’s proposed budget, and it will not affect the Tax Rate.

Mr. Kidd asked Roth for clarification concerning how much money would be used for the Proposed Police Department Addition Project that would affect the Tax Rate of this Budget. Richter stated this was not a Budget Hearing, and Mr. Kidd had gone beyond his five minutes.
Public Meeting Minutes
March 17, 2005
Page 2


Ms. Julia Smith of 1201 Norfolk Road read a letter from the Senior Advisory Committee to the Mayor and Council. This letter addressed the senior’s trepidation over the Proposed Township Teen Center. The Senior Advisory Committee suggested seeking another site, possibly a School setting, for the Proposed Township Teen Center. Ms. Smith asked for Council to keep the Senior Advisory Committee updated. Richter stated if there is any further movement on the Proposed Township Teen Center, she would keep the Senior Advisory Committee informed.

Mr. Henry Holland of 182 Island Road voiced his concern as a Township resident, and senior, over the Proposed Township Teen Center. Mr. Holland felt the seniors were being displaced and disrespected by occupying their designated area.

Mr. Bob Compitti of 15 West Airmount Road voiced his concern as a Township resident, and senior, over the Proposed Township Teen Center. Mr. Compitti stated while he is not “anti-teen”, he felt the senior’s should be able to retain their designated area. Mr. Compitti also stated storage of equipment for the Proposed Township Teen Center would be a problem due to lack of space. Mr. Compitti stated the problem the Library is having with the Township teens is a shame, and it should be rectified.

Mr. Ed Wallin of 13 Parson’s Court stated this issue should be tabled, and a committee comprised of seniors, and one of teen parents, should be formed to address this issue and discuss it further.

Mr. Peter Cassotis of 107 South Mahwah Road asked if the Sports Boosters had ever been cut prior to this year’s Budget. The Mayor stated it had not.

Mr. Cassotis mentioned cuts to the Township Recreation Program he said was suggested by the Budget Committee. Mr. Cassotis stated it was quite a coincidence that the $38,500.00 that is proposed to be cut, is the same amount of money the Township Youth Sports Boosters requires. Mr. Cassotis stated if the Township Youth Sports Boosters are cut, fees to residents will double; Mr. Cassotis stated this is unacceptable, and he threatened legal action against the Township and the Board of Education on behalf of the Township youth for failure to provide adequate Recreational Space and Fields.

Mr. Albert Kidd of 851 Darlington Avenue stated he concurred with the Township seniors who spoke concerning the Proposed Township Teen Center.

Mr. Kidd disagreed with Mr. Cassotis, and supported the proposed Budget Cuts in the area of Township Recreation.

Mr. Kidd reiterated his disappointment with the unfinished Township Projects that are costing Tax Payers money.



Public Meeting Minutes
March 17, 2005
Page 3

On a motion by Calandrillo, seconded by Alderisio, the meeting was closed to the public at 8:34PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the March 31, 2005 Public Meeting.

ENGINEERING (Boswell-McClave)
1a. 85 Malcolm Road Drainage; Discussion
The Township Engineer brought Council up to date on the ponding condition and the easement situation.

1b. Rowayton Properties LLC; 250 and 266 Airmount Avenue; Block 109, Lots 4 and 5; Authorization to Execute Developer’s Agreement (Dkt. #473)
Resolution shall be prepared for the March 31, 2005 Public Meeting.

1c. Verbal Status Report
The Township Engineer stated with concerns to the Bike Path Program the work within the channel is complete; The Time Limits as per the Department of Environmental Protection were respected.

The Township Engineer stated with respect to Franklin Turnpike and Miller Road the Topographical Survey it is complete and it was submitted to the County. The Township Engineer will be applying for Grant Dollars and County Funding for this project.

The Township Engineer stated with respect to the Wyckoff Avenue and Forest Road Project an article was placed in the Suburban News. He met with the Police Department and School Systems in the surrounding areas to advise them of the Traffic Detours.

The Mayor was displeased, and stated he has received numerous phone calls from Local Residents about the Traffic Detours directed towards the Township of Allendale. Businesses such as Hedgewick Gardens and Commerce Bank are having real issues with these Traffic Detours. The Township Engineer stated he has a meeting scheduled with the owner of Hedgewick Gardens next week to discuss these issues, and new signage for the Traffic Detour, and he will follow up on the Local Resident’s concerns.

The Township Engineer recommended rejecting the bids on MA-620, as the job can be downsized and re-bid at a lower cost of $5,000.00 - $6,000.00.

DiGiulio left at 8:57PM.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Proposal; Thunderhead Place Water Pressure
Resolution shall be prepared for the March 31, 2005 Public Meeting.

Public Meeting Minutes
March 17, 2005
Page 4

2b. Escrow Charge Dispute; LaSala
Item tabled to April 7, 2005 Meeting.

2c. Oral Status Report
The Township Utility Engineer stated materials for the 20” Water Main are to be delivered to the site tomorrow, and Montana Construction is to begin work on the replacement of 800 feet of Water Main next week.

The Township Utility Engineer said the report on the valves is not ready for distribution to Council.

The Township Utility Engineer said, with regard to East Slope, the contractor has begun work on the tank. A Work-Change-Directive has been issued for approximately $6,000.00 of repair work on the tank that has become evident after removing the paint.

Roth asked what the time table was for finishing the 20” Water Main Project. The Township Utility Engineer’s Associate stated approximately three weeks for the 800 feet of pipe.

LEGAL
3a. Stormwater Management Ordinances
Item for Council’s perusal.

3b. Bankruptcy Attorney; Additional Authorization
Resolution shall be prepared for the March 31, 2005 Public Meeting.

3c. Ordinance to Acquire Block 8, Lost 7, 8 and 9; Discussion
Ordinance shall be introduced at the March 31, 2005 Public Meeting.

ADMINISTRATION
4a. State Contract Awards
1. #T-1466: Video Teleconferencing
2. #T-0106: Police and Homeland Security Equipment and Supplies
Resolutions for the above mentioned Award of Bids shall be prepared for the March 31,
2005 Public Meeting.

4b. Rejection of Bids
1. MTB-05-02: Aboveground Storage Tank Removals and Installation of Oil Water Separator and Waste Oil Collection System
2. MTB-05-04: Recycling Department Pure Vacuum Street Sweeper with Broom Assist
Resolutions for the above-mentioned rejection of bids shall be prepared for the March 31, 2005 Public Meeting.

4c. Mayor’s Proclamation; National Volunteer Week April 17 through 23, 2005
Mayor Martel shall read the above-mentioned Proclamation at the March 31, 2005 Public Meeting.
Public Meeting Minutes
March 17, 2005
Page 5

4d. Amendments to 2005 Temporary Budget
1. Snow Removal
2. DPW – Miscellaneous
Resolutions shall be prepared for the March 31, 2005 Public Meeting.

4e. 2005 Temporary Budget Extension; Discussion
Resolution shall be prepared for the March 31, 2005 Public Meeting.

4f. Resolution to Cancel 2004 Tax; Block 162, Lot 253
Resolution shall be prepared for the March 31, 2005 Pubic Meeting.

4g. Ordinance Prohibiting Sexually Oriented Businesses
Item carried.

4h. Document Archiving; Request for Proposals Award
Item carried.

4i. Ratification of Housing Commission Resolution #HC-01-05
Resolution shall be prepared for the March 31, 2005 Public Meeting.

4j. Darlington Schoolhouse Property Use; New York/New Jersey Trail Conference
Resolution shall be prepared for the March 31, 2005 Public Meeting.

4k. Street Light Request; Moccasin Court
The Business Administrator shall check with the other neighbors as well as the fire, police and emergency services.

TOWNSHIP COUNCIL and MUNICIPAL CLERK
5a. Raffle Applications
1. Immaculate Conception Church (On Premise)
2. Immaculate Conception Church (On Premise, 50/50)
Applications were tentatively approved. Final approval shall be voted on at the March 31, 2005 Public Meeting.

5b. Request for Advertisement; Mahwah Youth Sports Boosters
Council concurred to participate. Funds shall be paid personally by each Councilmember.

CLOSED SESSION
Grievance – DPW Employee – Carried to Work Session of April 7, 2005
Grievance – DPW Employee – Carried to Work Session of April 7, 2005

On a motion by Calandrillo, seconded by Alderisio, Council went into closed session at 10:03PM for the purpose of discussing Contract Negotiations and Potential Litigation – AIC Corporation. All in favor. Motion carried.

Public Meeting Minutes
March 17, 2005
Page 6

On a motion by Calandrillo, seconded by Roth, Council went out of closed session at 10:35PM.

All in favor. Motion carried.

On a motion by Roth, seconded by Calandrillo, Council adjourned the meeting at 10:36PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk

KGC/mcr
.



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