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TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
SATURDAY, JANUARY 24, 2004

The meeting was called to order at 8:11AM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice of this meeting was advertised in The Record on January 19, 2004 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Saturday, January 24, 2004 at 8:00AM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton, Richter and Spiech

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion and Municipal Clerk Kathrine Coletta.


Fire Department
Fire Chief Kevin Larkin, 1st Assistant Chief Ken Warnet and 2nd Assistant Chief Joe Mantineo were present.

Spiech asked for a list of vehicles assigned to the Fire Department. The Business Administrator shall provide at the Wednesday, January 28, 2004 Budget Meeting.

Paton questioned the increase in Account #4-01-G02-205. The Fire Chief answered some training requires personnel being sent to places other than the Life and Safety Complex, which the department must pay for.

Account #4-01-G02-214
The Business Administrator explained Fire Department Co. #1 planned to store their vehicles at the Raia building during the renovations. The location where the vehicles are presently housed cannot be used after February 2004. The Business Administrator suggested an additional $12,500. be added to the Account to cover the rental expenses for the new location.

Kelly questioned how much it is costing the Township to house the vehicles where they are presently. The cost was $1.00 plus the cost of some utilities. The Township occupied the premises in October, November, December and January.

Spiech asked the length of the new Agreement and if it has an Escape Clause. The Business Administrator answered the new Agreement is until July 2004 and does contain an Escape Clause.

Account #4-01-G02-214 shall be increased from $5,000. to $17,000.


Budget Work Session Meeting Minutes
January 24, 2004
Page 2



Straw poll vote on the Fire Department Budget as presented with the above change: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Capital: Fire Department
Paton asked if there is a benefit to purchasing two vehicles at one time. The Business Administrator answered a Consultant has been hired to review this item. The Fire Chief interjected the Consultant shall review several variables. It is known Tower 4 does need to be replaced as it needs numerous repairs. The Fire Chief went on further to say based upon the evaluation by the consultant, if the second truck is not determined to be required at that time, the Fire Department will accept the determination and only purchase one vehicle.

Kelly questioned the dispatching of the calls and if the problem has been cleared up. The Fire Chief answered there have been problems with the pages. The tones are broadcasted with no message. One problem is there are not enough new pagers for all of the Firefighters. An additional 30 to 40 pages are needed and no money is in the budget. Each pager costs approximately $600.00. In the future, additional pagers shall be budgeted.

Spiech questioned whether the problem is the personnel or the hardware. The Fire Chief answered both.

Kelly is concerned about the lack of information Council has been receiving on the ongoing problems. Kelly feels the Council should be kept up to date. The Fire Chief answered there was a meeting with the Police Department, Fire Chiefs and OEM. The meetings were discussed at BOFO and are included in the BOFO Minutes.

Paton suggested the matter be tabled. Paton suggested the Business Administrator provide Council with a plan and get a comprehensive statement.

DaPuzzo suggested the bid specifications for the fire truck have the second fire truck as an alternate. DaPuzzo supports the upgrading of the pagers. DaPuzzo questioned if it is possible to postpone the purchase of one of the fire trucks.

Spiech questioned whether the evaluation will include everything, response time, equipment, etc. The Fire Chief answered yes.

DiGiulio suggested the Fire Department contact our Senators to inquire about grants for fire radios.



Budget Work Session Meeting Minutes
January 24, 2004
Page 3



DaPuzzo asked if there is any money left from the previous acquisition. The Business Administrator answered no.

The Mayor asked the Fire Chief if the two trucks scheduled to be replaced are posing safety risks. The Fire Chief answered aside from the repairs to Tower 4 which were mentioned, nothing is immediate but the repairs will be required.

Calandrillo questioned whether the repairs to Tower 4 are repairs that are needed now. The Fire Chief answered the mechanic has not brought to his attention any immediate danger.

Spiech questioned how many grants the Fire Department applied for last year. The Fire Chief answered 3 to 4.

DaPuzzo suggested the Fire Department be included in the meeting between the College and the Township.

The Fire Chief mentioned a meeting he will be attending with the College. Richter asked if she could attend the meeting. The Fire Chief saw no problem. Spiech also asked to attend. The Fire Chief pointed out the meeting is not at the college but is on the college responses. The Fire Chief shall provide the particulars to Richter and Spiech.

Straw poll vote was taken to add $30,000. for pagers to the Fire Department’s Capital Budget and on the Capital Budget Items for the Fire Department: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Municipal Pool
Ms. Marion Crescitelli, Pool Manager, was present. Ms. Crescitelli informed Council the pool operations were difficult this year because of the weather. Ms. Crescitelli is concerned because this year the pool will be losing some of their top personnel, which will result in a rotation of the staff.

Ms. Crescitelli brought up that the Registration Form for 2004 will be brought to Council shortly for discussion.

Kelly requested the pool membership be informed when an event will be taking place at the pool where the pool will be closed. The Business Administrator suggested this information be included on the Application Form. Ms. Crescitelli also advised Council signs are posted at the pool well in advance of the events for the benefit of the membership.


Budget Work Session Meeting Minutes
January 24, 2004
Page 4



Calandrillo questioned Account #4-01-N01-203 and the amount of the increase. The Business Administrator informed Council there is a directive from the State. Additional repairs need to be made to the pool and the irrigation system.

Spiech asked for an Organizational Chart of the department.

Paton asked the age adults are considered seniors at the pool. Ms. Crescitelli answered 60.

Straw poll vote on the Muncipal Pool Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Fire Prevention
Mr. Ray Roe, Mr. Tom Dillon and Mr. Stu Blank were present.

Paton asked in Account #04-01-G03-245 if this is for a new vehicle or a replacement vehicle. The Business Administrator answered one vehicle has a lease payment and consideration is being given to another vehicle. The vehicle being replaced will be auctioned off. It is planned the new vehicle would be purchased and not leased.

Mr. Roe explained money is also being requested for Account #4-01-G03-202 for the 10% (Municipal portion) of a grant for a training vehicle (A mobile house used with school age children).

DaPuzzo asked what type of vehicle the department is looking for. Mr. Roe answered a 4 door vehicle or a pick up. DaPuzzo suggested the department consider one of the natural gas vehicles. Mr. Roe expressed concern about the backup system. He will research.

Spiech requested Council be briefed on the program of natural gas vehicles at a future Work Session Meeting.

Richter questioned Account #4-01-G03-214. She pointed out the amount has been the same for several years. Mr. Roe answered an increase was expected but never happened.

Paton suggested a fire wall be considered for the new computer and software.

Straw poll vote on the Fire Prevention Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.



Budget Work Session Meeting Minutes
January 24, 2004
Page 5



Emergency Management
On Mr. Roe’s memorandum of November 14, 2003, Richter questioned what was removed. The Mayor answered Items 2, 4 and 5.

Richter questioned why the radios are not in the Fire Department Budget. The Business Administrator answered a decision was made to keep all of the radios in one location.

Paton suggested a Comprehensive Plan be prepared.

Mayor explained in Item #2 of Mr. Roe’s memorandum there was a budget set and the costs exceeded the Budget Allocation.

Spiech questioned whether the radios are operational. Mr. Blank answered the 4th position is not operational.

Spiech asked how many vehicles Emergency Management has. Mr. Roe answered one.

Mr. Blank explained the shortage for the radios was a result of the financial charges to the project which were not anticipated.

Account #4-01-G01-203
Mr. Roe requested Account #4-01-G01-203 be increased to $2,500. On a motion by DiGiulio, seconded by Kelly, Account #4-01-G01-203 was increased from $2,000. to $2,500. All in favor. Motion carried.

Calandrillo requested in the future, the Department complete the Comment Section of the Budget Forms.

Mr. Roe explained in Account #4-01-G01-214 the bids have not yet been received and it is possible the cost may be higher than the amount allocated.

In Account #4-01-G01-244, Mr. Roe explained an evaluation will be done and he will come back to Council.

Straw poll vote on the Emergency Management Budget as presented with the above changes: Calandrillo, yes; DaPuzzo, yes; DiGiuilio; yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.




Budget Work Session Meeting Minutes
January 24, 2004
Page 6



Police Department
Police Administration and Records
Police Chief James Batelli, Captain William Koyak, Captain Stephen Jaffe and Lt. Bruce Kuipers were present.

Kelly questioned the cost of the DARE truck. The Police Chief answered $25,000. was taken from the Seized Funds Account and the painting was donated.

Kelly questioned the balance of money in the Seized Funds Account. The Police Chief answered approximately $5,000.

Kelly questioned the placement of cameras in police vehicles. The Police Chief answered 22 demeanor complaints have been filed through Internal Affairs. A management decision was made not to install cameras in the cars. The Police Chief shall provide Council with a report.

Kelly asked if Title 39 prohibits the computer screen within the view of the driver. The Police Chief answered yes. The Police Chief went on further to say the Township has a policy that the vehicle cannot be moving when the computer is being operated.

DaPuzzo asked if money in Account #4-01-F01-108 was moved elsewhere. The Police Chief answered to Account #4-01-F01-205.

Straw poll vote on the Police Administration and Records Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Calandrillo requested clarification from the Administration and Chief Financial Officer on the difference between Educational Allowance and Tuition Allowance. The Business Administrator explained the Educational Allowance in an entitlement under the contract for certain degrees. The Tuition Allowance is for schooling.

Patrol
The Police Chief shall provide Council with a breakdown of Overtime.

Straw poll on Patrol Division Budget as presented by Administration: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Dispatchers
Calandrillo requested the 2 Per Diem Dispatchers salaries be broken down into Temporary Full Time and Overtime for Dispatchers be in the Overtime Account.

Budget Work Session Meeting Minutes
January 24, 2004
Page 7



Straw poll vote on the Dispatchers Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Detectives
Kelly questioned if any of the court costs charged for officers attending court could be charged to the Defendant. The Business Administrator shall check.

Account #4-01-F05-105 shall be reduced from $27,000. to $17,000.

Paton asked for clarification on the amount in Account #4-01-F05-101. Paton questioned if there is enough money. Paton requested item be held pending further response.

Straw poll vote on the Detectives Budget as presented with the above changes and exlcuding the salaries: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Juvenile Bureau
Straw poll vote on the Juvenile Bureau Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

School Crossing Guards
Calandrillo asked if the Crossing Guards are being paid there increase. The Business Administrator answered yes.

A motion was made by Spiech, seconded by Calandrillo, that the School Crossing Guards hourly rate be increased by 75 cents per hour per guard and the starting salary also be increased by 75 cents per hour. Roll call vote: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

DaPuzzo suggested the Chief Financial Officer recalculate the $50,000. figure to be sure there is enough money in the account.

Purchase of Police Cars
Straw poll vote on the Purchase of Police Cars Budget as presented by Administration: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

DARE
Spiech asked for a breakdown of the DARE expenses. The Business Administrator clarified there is DARE Inc. And DARE.

Budget Work Session Meeting Minutes
January 24, 2004
Page 8



Straw poll vote on the DARE Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Police Administration
The Police Chief asked the Council to increase Account #4-01-F01-232 from $1,000. to $2,500.
Straw poll vote to increase Account #4-01-F01-232 from $1,000. to $2,500.: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Police Department Capital
Straw poll vote on the Capital Items of the Police Department Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Letter from Mayor to Ordinance #1469
Calandrillo made a motion, seconded by DiGiulio, to return the number of Police Officers in the Department to 56 and return the School Resource Officer back to the school.

Kelly asked when the School Resource Officer would be returned to the school. The Police Chief answered in 4 to 6 weeks part time and full time by the end of the school year.

Spiech questioned 56 what. He questioned what is being increased. The Police Chief answered he is asking for an increase in personnel based on his Table of Organization.

Calandrillo made a motion, seconded by DiGiulio, that the Table of Organization be followed and the Ordinance be amended.

Kelly suggested the Council specifically spell our the number of Officers. The Police Chief explained: 1 Chief, 2 Captains, 5 Lieutenants (Patrol), 5 Sergeant (Patrol), 38 Patrol Officers, 1 Detective Lt., 1 Detective Sgt. and 3 Detectives.

DiGiulio suggested any changes to the Organizational Chart be brought to Council.

DaPuzzo suggested action be taken at the Thursday, January 29, 2004 Public Meeting.

Kelly asked how I-287 is staffed. The Police Chief answered it is part of the sector.

Spiech questioned whether there is always a car on I-287. The Police Chief will provide Council with the number of summones issued on I-287. Spiech suggested if there is an extra car it be on the Township roads monitoring speeding, etc. Spiech asked if the DARE Officer and the School Resource Officer can be the same. The Police Chief answered no as the School Resource Officer

Budget Work Session Meeting Minutes
January 24, 2004
Page 9


is at the Middle School and the Dare Officer teaches classes at the High School, Middle School and Joyce Kilmer.

Richter questioned if the Budget reflects 56 Officers.

Calandrillo made a motion, seconded by DiGiulio, to increase the number of Patrol Officers to 56: Calandrillo, yes; DaPuzzo, abstain; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, abstain; Richter, abstain.

The Business Administrator shall have the Chief Financial Officer prepare a Salary Sheet.

PUBLIC PORTION
On a motion by Kelly, seconded by DaPuzzo, the meeting was opened to the public at 1:07PM. All in favor. Motion carried.

Being no comments were made from the pubic, on a motion by Spiech, seconded by Calandrillo, the meeting was closed to the public at 1:08PM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by DiGiulio, the meeting was adjourned at 1:09PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk




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