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TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
TUESDAY, FEBRUARY 24, 2004

The meeting was called to order at 7:30PM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on February 20, 2004 stating this meeting would be held at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Tuesday, February 11, 2004 at 7:30PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton and Richter.
Absent: Councilmember Spiech.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Chief Financial Officer Ken Sesholtz and Municipal Clerk Kathrine Coletta.


Discussion; Proposed 2004 Municipal Budget
The Business Administrator recapped that Council has gone through Line Item by Line Item of the proposed Budget. Administration has gone through and made the requested additions and deletions and incorporated them into the proposed Budget. The Business Administrator went on further to discuss the revised first three pages of the proposed Budget.

The Business Administrator said at the last meeting the Council asked Administration to look at alternate scenarios to reduce the Budget. The Business Administrator handed out four different scenarios and discussed each.

Paton questioned with additional money taken out of surplus how does this leave the cash flow situation. The Chief Financial Officer answered in the middle of the year it will be tough. However, during July an inter-fund transfer would occur and the money would be returned. Paton asked if this practice is acceptable to the Auditor. The Business Administrator answered yes.

The Business Administrator informed Council the $50,000. in the Capital Budget for the Pool Access Line is not needed and shall be removed. The money will be taken out of the 2003 Water Main Extensions. Also, the Business Administrator informed Council the $600,000 for the Phase 5 Sewer Extensions is not needed in the Capital Budget and shall be removed.

Budget Work Session Meeting Minutes
February 24, 2004
Page 2



DiGiulio asked what is considered too low in surplus.

Kelly requested the figures for the 1991 Assessments and Tax Rates.

Richter asked Administration for a recommendation. Mayor Martel suggested consideration be given to the scenario which $4.9 million of surplus is used.

Richter suggested in the future the rate and dollar amount be presented.

Kelly made a motion, seconded by DaPuzzo, that $5.2 million be taken out of surplus and used towards the 2004 Municipal Budget: Calandrillo, no; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, no; Spiech, absent; Richter, no. Motion fails.

Calandrillo made a motion, seconded by Paton, that $4.9 million be taken out of surplus and used towards the 2004 Municipal Budget: Calandrillo, yes; DaPuzzo, no; DiGiulio, no; Kelly, no; Paton, yes; Spiech, absent; Richter, yes. Motion fails.

Kelly commented he does not feel the Mayor would recommend $5.2 million be taken out of surplus if it was not feasible.

Richter interjected she is comfortable with $4.9 million and not $5.2 million.

Paton agreed with Richter. Paton asked the Mayor for this recommendation. The Mayor responded he feels $4.9 million is comfortable.

The Business Administrator pointed out the Budget is not being introduced on February 26, 2004. Most probably the introduction date will be the second half of March.

Paton made a motion, seconded by Calandrillo, that $5 million be taken out of surplus and used towards the 2004 Municipal Budget: Calandrillo, yes; DaPuzzo, no; DiGiulio, no; Kelly, no; Paton, yes; Spiech, absent; Richter, yes.

Public Portion
On a motion by Calandrillo, seconded by DaPuzzo, the meeting was opened to the public. All in favor. Motion carried.

Being no comments were made from the public, on a motion by Kelly, seconded by Calandrillo, the meeting was closed to the public. All in favor. Motion carried.


Budget Work Session Meeting Minutes
February 24, 2004
Page 3



On a motion by DaPuzzo, seconded by Kelly, the meeting was adjourned at 9:05PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk






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