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TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
TUESDAY, MARCH 1, 2005

The meeting was called to order at 7:45PM by Council President Richter who read the Open Public Meeting Act Statement as prescribed by law. Notice was advertised in The Record on January 28, 2005 stating this meeting would be held on Tuesday, March 10, 2005 at 7:30PM in the Senior Center at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers DiGiulio, Kelly, Paton, Richter and Roth
Absent: Councilmembers Alderisio and Calandrillo

Also present were the Mayor Richard J. Martel, Business Administrator Brian Campion, and Municipal Clerk Kathrine G. Coletta.

PUBLIC PORTION
On a motion by Kelly, seconded by Paton, the meeting was open to the public at 7:45PM. All in favor. Motion carried.

Doctor Charles Paolino of 62 Seminary Drive was concerned with the increasing costs the Township is incurring. Doctor Paolino stated the reality of life is that the Township needed to be more frugal and watch their spending. Doctor Paolino stated the Township’s contractual spending is out of control and the Township needed to cut back.

On a motion by Kelly, seconded by Roth, the meeting was closed to the public at 7:52PM. All in favor. Motion carried.

Department of Public Works – Capital
Postponed to March 8, 2005.

Emergency Services Buildings and Grounds
Richter stated due to a mix up, the Business Administrator, Mr. Brian Campion, would represent the Department of Emergency Services tonight.

Account # C09-000: Emergency Services Buildings and Grounds
The Business Administrator said there was a Memorandum of Maintenance requests for $50,000.00 and the full amount was also recommended by Administration.



Budget Work Session Meeting Minutes
March 1, 2005
Page 2

The Business Administrator stated the four Capital Projects requested by the Emergency Services Buildings and Grounds Department were denied by Administration.

Kelly stated at the last Budget Meeting there was some confusion to whether or not these same requests were included in the Department of Public Works Line Items. The Business Administrator said they were not.

Richter asked if the new windows being requested for Fire Company Number One are due to aesthetics or necessity. The Business Administrator said Council would need to ask Mr. Ed Sinclair. The Mayor felt the windows could last a few more years.

Paton asked how many windows were being requested. The Business Administrator said they are requesting windows to replace those in the old section.

Richter stated the staircase at Firehouse #4 that the Emergency Services Buildings and Grounds Department was requesting was important so attic renovation work could begin. The Business Administrator stated the roof that was leaking was a priority project right now.

The Mayor stated it is his desire not to increase Capital Spending and to keep it at the current $2 Million Dollar limit.

Kelly stated the money that was earmarked for the Emergency Services Buildings and Grounds Department Projects, due to Interdepartmental Savings, was not just “there for the taking”, and he was concerned as to how this would be interpreted.

The Mayor expressed his concern that departments can not view “savings” in various departments as money available to shift to another department. The Mayor stated savings should remain savings. The Business Administrator stated each request is considered individually upon the merit/priority of the appeal.

Richter felt the Emergency Services Buildings and Grounds Department should have represented themselves tonight, as they were the ones who had requested an individual hearing at the Budget Meetings.

General
Mr. Brian Campion, Business Administrator, was present.

Account # P01-219: Miscellaneous Contingency
The Business Administrator stated this Line Item is for unexpected costs not budgeted for during 2005.


Budget Work Session Meeting Minutes
March 1, 2005
Page 3

Account # Q05-000: Prior Year Bills
The Business Administrator added $400.00 for a bill from the Planning Board Attorney making the total now $620.25.

Account # R00-000: Statutory Within Cap
The Business Administrator stated this money is a buffer in case necessary changes and additions are made.

Account # R03-219: Social Security
The Business Administrator stated this line item is calculated by the Chief Financial Officer on Estimated Payroll.

Account # R04-219: NJ Unemployment
The Business Administrator stated payments are made from this fund and its depletion depends on the number of claims made per year.

Paton asked if this was statutory. The Business Administrator said yes.

Account # R05-219: PERS- Excluded from “CAP”
The Business Administrator stated the State of New Jersey did very well for a few years and therefore did not require contributions to the Public Employees Retirement System. Last year the State of New Jersey did not do as well and has since required these contributions to be made over the next five years.

The Police and Fire Retirement System also required contributions to be made. The Business Administrator said these costs are a large expenditure for the Township.

Account # V05-219: Municipal Services Act
The Business Administrator stated this is for Snow Removal Reimbursement and Electrical Reimbursement which fluxuates with the year.

Account # V15-219: Reserve for Pending Tax Appeal
The Business Administrator said this will be discussed in depth in Closed Session at the March 3, 2005 Work Session Meeting.

The Business Administrator suggested cutting this Line Item from $100,000.00 to $50,000.00. Council concurred.

Account # W00-000: State and Federal Grants
The Business Administrator stated these are Miscellaneous Grants, and some have not been received yet for 2005.

Budget Work Session Meeting Minutes
March 1, 2005
Page 4

Roth and Paton asked for a Cash Flow Analysis for the past 2-3 years.

Kelly stated all needs to be taken into account with regards to cost and it would be better to start to gradually tighten spending this year then harshly tighten spending next year.

Municipal Salaries
Mr. Brian Campion, Business Administrator, was present.

The Business Administrator gave a brief overview of the three salary contracts the Township deals with: Police Benevolent Association, White Collar, and Blue Collar.

The Business Administrator said a Salary Ordinance is necessary for the White and Blue Collar Workers.

Roth had questions on the Police Department Step Increase Process, and the Business Administrator explained the Step Increase Process to Roth. The Business Administrator stated he would provide Roth with a Schedule of the Step Increases.

Roth suggested the Fire Department get a 3% Salary Increase.

Paton asked what the rule of increase was in the Collective Bargaining Units. The Business Administrator said it used to be 3% for the Collective Bargaining Unit and 3.5% for Management. Now it is 3% for all.

Paton suggested giving Salary Increases on merit rather then an across the board increase. The Mayor agreed and stated this may be implemented in the future.

The Business Administrator stated a Salary Ordinance would need to be adopted after adoption of the 2005 Budget.

On a motion made by Roth, seconded by Kelly, the meeting was adjourned at
10:02PM. All in favor. Motion carried.

Respectfully submitted,


Kathrine G. Coletta, RMC/CMC
Municipal Clerk

KGC/mcr




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