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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JANUARY 20, 2005

The meeting was called to order at 8:04PM by Council President Richter who read the Open Public Meeting Act Statement as prescribed by law. Notice was advertised in The Record on July 6, 2004 and August 16, 2004 stating this meeting would be held on Thursday, January 20, 2005 at 8:00PM in the Council Chambers at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Calandrillo, DiGiulio, Kelly, Paton, Richter and Roth
Absent: Councilmember Alderisio

Also present were the Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Menelaos Toskos, Township Attorney’s Associate Craig Bossong, Township Engineer Kevin Boswell, Township Engineer’s Associate Mike Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associate Vishal Shah, and Municipal Clerk Kathrine G. Coletta.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Kelly, the meeting was open to the public at 8:06PM. All in favor. Motion carried.

Mr. Allan Kidd of 111 Miller Road stated he received many phone calls about Mr. John Lane and summonses Mr. Lane has issued concerning For Sale Signs 15 feet away from the curb. Mr. Kidd questions the constitutionality of these summonses. Mr. Kidd also stated Mr. Lane had these signs in the back of his truck. In Mr. Kidd’s opinion, this was stealing private property and should be addressed.

Mr. Allan Kidd of 111 Miller Road mentioned a Darlington Ridge Scandal in the paper with a Mr. Noel Lamster who apparently sits on the Township Planning Board. Mr. Kidd asked if the Township would be addressing this problem. The Mayor stated he will be taking care of this and will speak with Mr. Lamster. Until such time, the Mayor stated Mr. Lamster is not allowed to sit in on Township Planning Board Meetings.

On a motion by DiGiulio, seconded by Calandrillo, the meeting was closed to the public at 8:08PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Councilmembers were asked to contact Administration with any questions on Bills and Claims.

Work Session Meeting Minutes
January 20, 2005
Page 2

ENGINEERING (Boswell-McClave)
1a. Young World Day School; Discussion
The Township Engineer’s Associate stated Lt. Sinnaeve and Mrs. Janet Jarsema will review progress concerning the Young World Day School issues. The Township Engineer’s Associate stated he has petitioned the County to seek approval from the State to install Slow School Zone Signs with blinking lights.

The Township Engineer’s Associate, Lt. Sinnaeve and Mrs. Janet Jarsema met in December to review traffic issues in regards to this project. One item Mrs. Jarsema brought up was the “No Left Turn” into the site while traveling on Wyckoff Avenue northbound. Mrs. Jarsema suggested allowing Left Turns into the site during non-peak hours.

Lt. Sinnaeve stated he went to the site and Mrs. Jarsema has made some sincere adjustments to pick up and drop off at Young World Day School. Lt. Sinnaeve monitored Parsloe Court. The first day 18 cars used it to turn around, and the second day it was 21. Lt. Sinnaeve noted that there were no excessive speeding incidents during these “turn-a-rounds” save one driver who was going about 30MPH.

Lt. Sinnaeve stated in regards to Young World Day School’s request to modify the No Left Turn Ordinance that he would be agreeable as long as it only encompasses the times of pick up and drop off of the children.

The Township Engineer’s Associate stated he was not in favor of posting an Illegal U-Turn Sign at Parsloe Court, as it would be redundant to do so. The Township Engineer’s Associate suggested having the residents of Parsloe Court at the next Work Session Meeting to update them on this meeting and what direction the Township will go in with regards to this project.

DiGiulio asked if the No Left Turn Ordinance is waived the public should be notified. DiGiulio further stressed the need for a Slow School Zone Blinking Light and if the speed limit would be reduced. The Township Engineer’s Associate stated they were petitioning the State for these items.

Kelly stated he was encouraged by Lt. Sinnaeve’s Report and Mrs. Jarsema’s cooperation in this matter. Kelly felt Council was taking steps in the right direction to rectify the traffic issues.

Paton thanked Mrs. Jarsema for her cooperation in ending the Traffic Problem at Young World Day School. Paton stated there are other Blinking Lights for local

Work Session Meeting Minutes
January 20, 2005
Page 3

School Systems and hopefully the State would comply with the Township’s request.

Paton asked about a Left Hand Turn Lane to avoid the traffic issues. The Township Engineer’s Associate stated he reviewed this with the County and they were opposed to a Left Hand Turn Lane.

Roth stated it was encouraging to hear these problems were being alleviated and he asked Lt. Sinnaeve what the most important steps were that were taken. The staggering of the pick up and drop off times. Mrs. Jarsema stated the older children come in earlier then the younger children which has assisted greatly with the traffic issues. Sidewalk installation and striping designating lanes have also helped.

Richter asked Mrs. Jarsema when she would like the No Left Hand Turn to be in effect during the day. Mrs. Jarsema said prior to 8:30AM and after 3:30PM Monday - Friday. Richter asked Mrs. Jarsema if she notified the parents not to turn around on Parslow Court. Mrs. Jarsema has a Traffic Director Hand Out given out at the beginning of the year that states this. Mrs. Jarsema also said there is a weekly hand out to parents that reminds parents not to turn around on Parslow Court. Richter stated having a few tickets issued might help this problem to stop.

The Township Engineer’s Associate stated a continuation of this discussion on Young World Day School be continued at the next Work Session. Richter concurred.

LEGAL
3a. Stop Signs on Johnson and Meadow Avenues; Ordinance Discussion
The Township Attorney stated Lt. Sinnaeve looked this over, and part of this Ordinance will have to go to the Department of Transportation for review and for their records. The Township Attorney stated he will get the Ordinance to the Township Engineer so they could get it ready for adoption.

Kelly asked to hear the residents input for this neighborhood problem.

On a motion by Kelly, seconded by DiGiulio, the meeting was open to the public for discussion limited to Stop Signs on Johnson and Meadow Avenues at 8:43PM. All in favor. Motion carried.

Mr. Mark Siancy of 13 Long Avenue and he asked to change the Stop Signs and to institute a No Left Turn from 4PM to 6PM.

Work Session Meeting Minutes
January 20, 2005
Page 4

Ms. Melissa Ritter of 115 Catherine Avenue agreed with all that had been said tonight. Ms. Ritter suggested the installation of Speed Limit Signs and Slow Watch Children Signs should be placed in this area. Ms. Ritter sited that very large Tractor Trailer Trucks are using Meadow Avenue to Catherine Avenue to avoid the tunnel and she felt a sign deterring this would be in order.

Mr. Vincent Rovito of 137 Johnson Avenue stated this 4-Way Stop Sign is for a child related safety issue and should be taken seriously and moved upon before an accident happens.

Ms. Robin Kennedy of 23 State Street wondered if only one 4-Way Stop Sign will be put up and what about the rest of Meadow Avenue. Kelly stated the Stop Sign is a secondary method to slow the traffic down. The primary method will be the No Left Turn coming onto Catherine Avenue and Brook Street. Ms. Robin Kennedy felt that West Mahwah was being neglected by the Township. Richter stated no, West Mahwah has not been forgotten – there is a schedule of work to be done, street by street.

Mr. Allan Kidd of 111 Miller Road stated his Aunt who lives in the area of Meadow Avenue said when the 25MPH Speed Signs were up drivers were more inclined to drive cautiously, and when the signs came down the drivers speeded up. Mr. Kidd stated tickets given for speeding would greatly help this situation.

Calandrillo stated she has seen the Tractor Trailers avoiding the tunnel and she asked for an appropriately displayed sign alerting the Tractor Trailer Drivers there is a trestle that will not accommodate their height.

Mr. Fritz Franke of 13 Brook Street stated the speed of the vehicles through Brook Street and Catherine Avenue is intolerable and is a big safety issue where children are concerned.

Mr. Edward Pretko of 70 Meadow Avenue suggested a traffic light at Route 202 and Franklin Turnpike to slow traffic down. Lt. Sinnaeve stated this has been discussed and the County has adjusted the timing; however both Route 202 and Franklin Turnpike are very busy roads. Lt. Sinnaeve stated the fact that Route 287 is backed up is the cause of the problem and the No Left Turn in conjunction with the 4-Way Stop Sign should alleviate much of the problem.

On a motion by Calandrillo, seconded by Kelly, the meeting was closed
to the public for discussion limited to Stop Signs on Johnson and Meadow Avenues at 9:04PM. All in favor. Motion carried.

Work Session Meeting Minutes
January 20, 2005
Page 5

Richter thanked the residents for their input. Richter stated all these things will help in determining what will go into this Ordinance. Richter stated the public will be kept up to date on this issue as it progresses.

Paton stated this was addressed in December by Resolution which was sent with an attachment from the Transportation Committee, and Sgt. Sinnaeve’s Report, and at the recent Chamber of Commerce Meeting Paton addressed this. Paton asked the Municipal Clerk to have this sent to the County Executive as soon as possible.

Paton also brought up the Franklin Turnpike and Route 202 intersection and he would like to see a Traffic Light put up to avoid the dangerous aspect of this intersection. Richter stated the Township has a problem with New York commuters and the Township is trying to rectify this.

ENGINEERING (Boswell-McClave)
1b. Franklin Turnpike and Miller Road Intersection Improvements; Authorization of Services
The Township Engineer recommended this proposal for Intersection Improvements to Franklin Turnpike and Miller Road.

DiGiulio asked if the waiver was granted for the Beautification Projects. The Township Engineer said yes.

Paton stated The Park Avenue Auto Outlet appears to be a new Suzuki Outlet. Paton was originally against this. Paton asked if The Park Avenue Auto Outlet went through the necessary steps to make these changes. The Township Engineer’s Associate stated the Board of Adjustment has approved their application, but they have not addressed all the Township Engineer’s questions yet. The Township Engineer’s Associate stated they do not have the right to make any alterations to their business yet.

DiGiulio asked if the County would be paying for the pavers. DiGiulio wanted to make sure all the pavers are the same color and shape. The Township Engineer said the County will pay at the minimum of the price of a sidewalk. DiGiulio also asked about funding for the lighting.

Kelly voiced concern over the changes made to the Park Avenue Auto Outlet and he stated there needed to be more communication between the different boards prior to granting applications such as this one.



Work Session Meeting Minutes
January 20, 2005
Page 6

The Township Engineer stated he would look into it. Resolution shall be prepared for the January 27, 2005 Public Meeting.

1c. Knight Subdivision; Woodbury Lane; Block 167, Lot 48; Request for Release of Maintenance Guarantee
The Township Engineer’s Associate requested a release of a Maintenance Guarantee for Knight Subdivision; Woodbury Lane; Block 167, Lot 48 due to all the criteria being met for the job. Resolution shall be prepared for the January 27, 2005 Public Meeting.

1d. Temple Beth Haverim; Ramapo Valley Road; Block 133, Lots 1,2, and 5; Request to Release Maintenance Guarantee (Dkt. #424)
The Township Engineer’s Associate requested a release of a Maintenance Guarantee for Temple Beth Haverim; Ramapo Valley Road; Block 133, Lots 1,2, and 5. The Township Engineer’s Associate stated all criteria has been met for the Guarantee’s release. Resolution shall be prepared for the January 27, 2005
Public Meeting.

1e. Verbal Status Report
The Township Engineer’s Associate met with Ms. Debby Hurt of the Department of Transportation and reviewed all the Department of Transportation issues with Mahwah. The Department of Transportation will put in a Work Order for a sign directing traffic to use MacArthur Boulevard to Ridge Road. As for Route 17 South Bound, the Department of Transportation stated the Township would need to coordinate the Elephant Tracking with the County.

The Township Engineer’s Associate said, in regards to the Spring Street
Acceleration Lane, he asked for the Department of Transportation to review the
acceleration lane problem in this area. Ms. Hurt agreed with the Township’s decision that this needed to be addressed immediately and she will put in a Work Order for this.

The Township Engineer’s Associate said a Stop Bar will be installed on Route
17 South Bound, as per Calandrillo’s request, at the West Ramapo Road Overpass at Route 17 and Ridge Road. The Striping in this area will be coordinated to make sure it is acceptable. Ms. Hurt will be getting back to the Township Engineer on this.



Work Session Meeting Minutes
January 20, 2005
Page 7

The Township Engineer’s Associate said with regards to Route 17 and Corporate Drive Ms. Hurt is looking into funding for the intersection. Ms. Hurt is looking into striping a deceleration lane as a temporary solution at this location. Ms. Hurt
stated the Township could put a sign up on Route 17 stating “Corporate Drive Entrance 500 Feet Ahead” without prior approval. The Township Engineer’s Associate will coordinate with Administration on this.

Richter asked about the North Central Avenue Intersection. The Township Engineer’s Associate stated there will be substantial Intersection Improvements made by a Developer who is developing the corner lot.

Calandrillo asked if a Stop Sign could be installed at the lot by the exit at Ridge Road and the Truck Stop to deter speeding. The Township Engineer’s Associate said yes. Kelly asked the Township Police to enforce the law in this area.

The Business Administrator asked the Township Engineer to comment on the Pre-Construction meeting concerning Wyckoff Avenue and Forest Road. The Township Engineer stated Colonnelli Brothers received the bid, and construction work will start in March, 2005. The Township Engineer stated there will be two major detours that will be in effect for 2-4 months. One involves
Wyckoff Avenue and the other, Forest Road.

DiGiulio asked if the area School Systems were at this meeting. The Township Engineer said no, but they will be notified.

Kelly asked to have the newspapers put articles with maps and instructions in regards to this work. The Township Engineer stated a Press Conference would be a good idea. Richter concurred.

Calandrillo asked about the Salt Shed. The Township Engineer stated the plans and specifications are 95% complete. The Business Administrator stated the monies for this Project are available in the Proposed 2005 Budget. The Business Administrator stated this should be awarded in Spring, 2005.

The Township Engineer stated he will compile this information for Council in the form of a Written Report.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Award of Bid; Swim Club Sewer Connection – Bids to Be Received 1/18/05
The Township Utility Engineer stated the low bidder was Colonnelli Brothers. Calandrillo asked if the Township Utility Engineer was concerned with the

Work Session Meeting Minutes
January 20, 2005
Page 8

experience level of Colonnelli Brothers in this area of work. The Township Utility Engineer stated paperwork reflecting Colonnelli Brothers and their
expertise with this sort of job was to be included with the bid, and was not. The Township Utility Engineer expects to receive this paperwork soon. The Township Utility Engineer stated if he did not receive this paperwork within a week, he would change his recommendation.

Roth stated he agreed with Calandrillo and if Colonnelli Brothers does not have the required experience they should not have the job awarded to them. Roth stated there should be a Dunn and Bradstreet Report provided on Colonnelli Brothers prior to passing this Resolution. Paton concurred.

The Business Administrator stated an amendment to the Temporary Budget is necessary in order to fund this project.

It was decided if Colonnelli Brothers did not provide the necessary documents the job would be awarded by Resolution to the 2nd lowest bidder. Resolution shall be prepared for the January 27, 2005 Public Meeting.

2b. Oral Report
Township Attorney’s Associate briefed Council on the 20” Water Main issue and how the Township Attorney and Township Utility Engineer are working together in order to negotiate with the Bonding Company and Montana Contracting. The Township Attorney stated the contract will be going out next week to Montana Contracting’s Attorney.

The Township Utility Engineer stated a report was provided for Council on the Nilsen Booster Station, but unfortunately not early enough to make tonight’s Agenda. The Business Administrator stated the Municipal Clerk has copies for distribution. Carried to the next Work Session Meeting.

Paton stated that although the Township Utility Engineer indicated this work will be done, if the valves are faulty it will have to be dug up again for valve replacement. Paton stressed this would be very expensive.

Paton asked if the valves are defective, is the Township finished with the Bonding Company. The Township Attorney stated, if need be, the Township can go after the Manufacturer of the Valves.

Roth stated there was a number of outstanding concerns about the 20” Water Main that need to be addressed. Roth stated there was discussion of a Special

Work Session Meeting Minutes
January 20, 2005
Page 9

Meeting to be held on the 20” Water Main. Roth wanted to know if this meeting was still going to be held. Richter said yes.

LEGAL
3b. Proposed Sale; Block 26, Lot 3; Stag Hill Road; Discussion
The Township Attorney advised the Business Administrator by letter concerning the arrangement for the Proposed Sale; Block 26, Lot 3 on Stag Hill Road and the Business Administrator will begin soliciting bids from the two adjoining properties.

3c. Midvale Mountain Road Correspondence
The Township Attorney brought up correspondence he received concerning Midvale Mountain Road and the maintenance of the road. There had been previous litigation in regards to this property and it was found that the Township did not have to service Midvale Mountain Road since it was not owned by the Township. The Township Attorney stated upon Council’s approval he would send a letter out reflecting this.

DiGiulio asked who was responsible for the upkeep of Midvale Mountain Road. The Township Attorney said it was the County. DiGiulio asked the Township Attorney to find out for sure because it was not fair to the tax paying residents not to know and this is a real safety issue. Kelly, while agreeing with DiGiulio that something should be done, did not feel the Township should bear the expense for this. Roth stated it was the resident’s duty to get their own legal counsel in this matter.

ADMINISTRATION
4a. 141 Campgaw Road; Right-Of-Way Infringement; Continuation of Discussion
The Township Attorney reviewed this matter and spoke to Mr. Braun and this should not go before Council it should be heard by the Environmental Commission. The Township Attorney has advised Mr. Braun.

DiGiulio stated there are many Right-Of-Way Infringements throughout the Township. DiGiulio asked if he could get a waiver. The Township Attorney stated he would need to go to the Environmental Commission in order to get the waiver. Richter stated the Township has put him in the correct direction.

4b. Award of Bid MTB #04-29; Solid Waste Collection
The Business Administrator recommended the Award of Bid MTB #04-29; Solid Waste Collection to Interstate Waste Services. The Business Administrator suggested a three year contract. Paton concurred.

Work Session Meeting Minutes
January 20, 2005
Page 10

Kelly stated, in his observation, they have seemed to change the direction of their routes and driving unsafely. Lt. Sinnaeve stated there were only minor traffic incidents with Interstate Waste Services and they have been issued warnings about driving on the wrong side of the road. The Business Administrator stated he would set up a meeting with Interstate Waste Services and Lt. Sinnaeve to go over the route, pick-up time, and driving more safely. Resolution shall be prepared for the January 27, 2005 Public Meeting.

4c. Rejection of Bid MTB #04-34: Police Department Ruggedized Mobile Data Computers and Authorization to Rebid
The Business Administrator stated the bids for Police Department Ruggedized Mobile Data Computers were much higher then anticipated, and he suggested
Rebidding. Resolution shall be prepared for the January 27, 2005 Public Meeting.

4d. Change Order #1; Bid MTB#04-34: Mahwah Fire Department Pagers
The Business Administrator stated he would like to purchase additional pagers for new volunteers, in the form of a change order, on Bid MTB#04-34. Resolution shall be prepared for the January 27, 2005 Public Meeting.

4e. Application for Volunteer Membership to Mahwah Office of Emergency Management; Frank M. Calandrillo
The Business Administrator stated this is an application for Frank M. Calandrillo to the Mahwah Office of Emergency Management. Resolution shall be prepared for the January 27, 2005 Public Meeting.

4f. Architect’s Proposal for Services; Police Department Addition
The Business Administrator stated the Architect has a Proposal for Services for the Police Department Addition that needs to be discussed. Richter stated a Closed Session Meeting concerning the Police Department Addition at the end of Public Meeting next week. The Township Attorney will have information to hand out on the Police Department Addition to Council prior to this meeting.

4g. Green Acres Funding Application; Discussion
The Business Administrator stated this is related to the Diversion Application Process on the Airmont Avenue and Ridge Road and the denial of the Diversion Application. The Township was required to seek other funding for this project after the Diversion Application was denied. If Council wanted to apply to Green Acres for this funding, the application package must be submitted prior to February 15, 2005. There also must be a Public Hearing, and notices were sent out for February 10, 2005. The Business Administrator wanted to know how Council wanted to proceed.
Work Session Meeting Minutes
January 20, 2005
Page 11

Paton, Roth and Kelly were worried about a conflict between the Diversion Application and the Green Acres Funding Application.

Kelly wanted to have a timeline in regards to contacting New Jersey Legislature about this issue. The Township Attorney requested a meeting between Senator McNamara and Council about this. Richter asked if others were notified. The Township Attorney said he would reach out to Assemblymen O’Toole and Russo as well. Richter stated Council will be kept up to date on Administration’s progress with regards to the Diversion Application and the Green Acres Funding Application for discussion on February 10, 2005.

SUBMISSION OF BILLS AND CLAIMS
Councilmembers were asked to contact Administration with any questions on Bills and Claims.

TOWNSHIP COUNCIL AND MUNICIPAL CLERK
5a. Raffle Applications
Raffle Applications for HSA St. Joseph Regional High School (On Premise), HSA St. Joseph Regional High School (Off Premise, 50/50), Ridgewood High School Home and School Association Project Graduation 2005 (On Premise, 50/50), and Ridgewood High School Home and School Association Project Graduation 2005 (On Premise) were tentatively approved and will be voted on later at the January 27, 2005 Public Meeting.

CLOSED SESSION
On a motion made by Calandrillo, seconded by Roth, Council went into closed session at
10:52PM for the purposes of discussing Police Grievance; Continuation of Discussion.
All in favor. Motion carried.

On a motion by Calandrillo, seconded by Paton, Council came out of Closed Session at
11:57PM. All in favor. Motion carried.

On a motion made by Calandrillo, seconded by Paton, the meeting was adjourned at
11:58PM. All in favor. Motion carried.

Respectfully submitted,


Kathrine G. Coletta, RMC/CMC
Municipal Clerk

KGC/mcr



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