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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, OCTOBER 7, 2004

The meeting was called to order at 8:00PM by Council President Richter who read the Open Public Meeting Act Statement as prescribed by law. Notice was advertised in The Record on July 6, 2004 stating this meeting would be held on Thursday, July 22, 2004 at 8:00PM in the Council Chambers at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Alderisio, Calandrillo, Kelly, Paton, Richter, and Roth.
Absent: Councilmember DiGiulio

Also present were Mayor Richard Martel, Business Administrator Brian Campion, Township Attorney Menelaos Toskos, Township Attorney’s Associate Craig Bossong, Township Engineer Kevin Boswell, Township Engineer’s Representative Michael Kelly, Township Utility Engineer Justin Mahon, and Deputy Municipal Clerk, Mary C. Ross.

PUBLIC PORTION
On a motion by Kelly, seconded by Calandrillo, the meeting was opened to the public at 8:02PM. All in favor. Motion carried.

Ms. Julia Smith of 1201 Norfolk Road asked Council for a stretch of sidewalk from Kingsbridge Way to Fox Lane due to the hazard posed by people walking with baby carriages, walking to the bus, or the seniors walking to CVS. The Business Administrator and Mayor agreed this sidewalk was necessary and 300 feet of sidewalk could be done with the funds from the 2004 Budget or Sidewalk Fund. The Business Administrator will recommend doing this in the fall or first thing in the spring.

Mr. Allan Kidd of 111 Miller Road stated this meeting was an illegal meeting as it began prior to 8:00PM.

Mr. Randal Brewster of 84 North Ramapo Avenue stated at the last Council Meeting his lack of a Sewer Spur situation resulted in a letter he did not receive with two options that he wished to review with Council. Mr. Brewster stated the letter did not specify the return of the $900.00 fee originally paid to the Township in March 2004. Mr. Brewster asked for Council to revise their Option “B” so that it would be more direct in regards to the $4,500.00 Assessment and not to use hypothetical numbers so he could make an educated decision.


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October 7, 2004
Page 2

Richter stated Council would get him an exact figure. The Business Administrator stated that was not what Council decided at the last meeting; several quotes from the Department of Public Works were sought, and they currently have two and are waiting for one more. The Business Administrator stated what was agreed upon was that Mr. Brewster could do the work himself and pay the $900.00 fee, or obtain 3 quotes and the Township would do the work, Mr. Brewster would pay the Township, and he would then receive the $900.00 back. The Business Administrator stated the third bid should be received this week.

On a motion by Kelly, seconded by Calandrillo, the meeting was closed to the public at 8:10PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Councilmembers were asked to contact Administration with any questions on Bills and Claims.

ENGINEERING (Boswell-McClave)
1a. CVS Pharmacy; 45 Franklin Turnpike; Block 70, Lots 1 and 2; Request for Release of Performance Guarantee (Dkt. #449)
The Township Engineer’s Associate recommended releasing CVS Pharmacy from their Performance Guarantee as long as they post a 2 year Maintenance Guarantee in the amount of $40,200.00.

Paton stated he had a question as to the quality of the grass planted, and if it was growing. The Township Engineer’s Associate stated he would look into this. Resolution shall be prepared for the October 14, 2004 Public Meeting.

1b. Wachovia Bank; 177 Franklin Turnpike; Block 72, Lots 1, 20 and 22 through 26; Discuss Streetscape Lighting
The Township Engineer’s Associate asked to have this carried to the next Work Session Meeting due to the need for more information.

Kelly asked to have a flag placed on the flag pole with a light. The Township Engineer’s Associate stated he would make sure this was rectified.

1c. Woodcliff Lake Development Company Inc; Campgaw and Fike Roads; Block 145, Lot 2; Request to Execute Developer’s Agreement (Dkt #455)
The Township Engineer’s Associate stated he was agreeable to the execution of the Developer’s Agreement for Campgaw and Fike Roads. Resolution shall be prepared for the October 14, 2004 Public Meeting.


Work Session Meeting Minutes
October 7, 2004
Page 3

1f. Authorization to Execute Developer’s Agreement; Vista Bahn Estates
The Township Engineer’s Associate stated he was agreeable to the execution of the Developer’s Agreement for the Vista Bahn Estates. Resolution shall be prepared for the October 14, 2004 Public Meeting.

1d. Request for Release of Letter of Credit; Woodcliff Lake Development Company (Fardale Woods)
The Business Administrator explained that this is a subdivision that was completed over 10 years ago. The Business Administrator further stated the Letter of Credit was never released and all the work was completed. The Business Administrator would like to see the file closed on this as the Developer is willing to pay the $203.00 outstanding in escrow in lieu of the release of the Letter of Credit. Resolution shall be prepared for the October 14, 2004 Public Meeting.

1e. Written Status Report
The Township Engineer gave a brief update on MA-257 Wyckoff Avenue and Forest Road Intersection (Resolution No. 177-00). This bid was to be awarded to Colonelli Brothers within the next two weeks. The Township Engineer stated he would keep Council advised.

The Mayor asked if the work would be done this year. The Township Engineer said yes. The Mayor asked if this work would be done in segments due to the fact that it is a very busy area. The Township Engineer said the worst area is Wyckoff Avenue and Forest Road (south side). This area would be done first so the trenches can settle.

The Township Engineer stated there would be a road closure by the bridge on Pulis Avenue and Forest Road where they will be ripping out the existing bridge and putting in a pre-cast bridge.

Kelly asked to have the Superintendent of the Schools kept aware of all that is going on due to bussing, parents, and activities. The Township Engineer stated the police and school systems in both Mahwah and Franklin Lakes will be kept advised.

Calandrillo asked to have the Emergency Medical Services alerted as well. Richter concurred adding that Wyckoff should also be kept informed. The Township Engineer stated he would keep all advised.



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October 7, 2004
Page 4

The Township Engineer stated Tilcon paved MacArthur Boulevard further then expected because they had to use or lose the Grant. Tilcon was able to pave all the way to Route 17 within the Grant amount.

Kelly asked about the storm drain by CHR Hansen and if it was damaged. The Township Engineer said it is off level, but not damaged. Kelly asked if it met the State Guidelines. The Township Engineer stated he would look into it.

Kelly asked about MA-281 Willowbank Court Stream Cleaning. The Township Engineer expects to hear shortly from the Department of Environmental Protection about the permit. The Township Engineer does not have a schedule currently; however he will contact the Department of Environmental Protection and put their answer in writing for Council tomorrow.

Alderisio asked about MA-632 US Army Corp of Engineers Flood Control Project, and if a meeting was scheduled. The Township Engineer stated it was scheduled for the fall and he will ask them for a date and will notify Council.
Alderisio asked if the meeting would be in Mahwah. The Township Engineer said Mahwah or Suffern. Kelly asked to please make it in Mahwah.

Roth asked about MA-577 Fire Company No. 1 and Winters Building and if the Punch List that was due was completed. The Township Engineer stated it was sent out today. Roth asked about a Punch List Timeline. The Township Engineer gave them three weeks to complete the Punch List.

Roth asked about MA-620 the DPW Waste Oil Collection System and Oil Water Separator and if the submitted specifications were accepted. The Business Administrator said we are holding it. Funds are not in the 2004 Capital Budget and the plans were not reviewed by Council.

Roth asked about MA-10 Township Drainage Complaints at Lynn Terrace and since the County was not taking responsibility for this the Township will have to pay. The Township Engineer stated that was correct and the Department of Public Works should handle this.

Calandrillo brought up MA-599 New Jersey Department of Transportation Issues and asked what issues we wee going over with them. The Township Engineer stated the sign on Route 17, the acceleration lane on Route 17 North and Spring Street should end before bridge. The exit ramp off Route 17 onto Macarthur Boulevard will have Elephant Tracking as well as by the Mason Jar Restaurant on Route 202 on to Route 17 South.


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October 7, 2004
Page 5

The Township Engineer stated there will also be advance signage on Route 17 South to advise there will be no getting off at West Ramapo Avenue to access Ridge Road.

Calandrillo asked about Route 17 and Corporate Drive. The Township Engineer stated the Department of Transportation said the Township must correct this radius. Calandrillo asked about the possibility of a deceleration lane. The Township Engineer said the Department of Transportation will not do it due to old businesses in the area. Calandrillo asked how many more accidents the Township has to endure before this is fixed. The Business Administrator said the Department of Transportation will cooperate, but will not pay for the correction of this radius. The Township Engineer stated he would lobby for Discretionary Funding.

Alderisio asked if the Council sent his original recommendation for these changes would it make a difference. The Township Engineer said he will check and see if he still has this paperwork. The Mayor stated the Planning Board is always asking for deceleration lanes from the Department of Transportation, they say no, and it is a losing battle. The Township Engineer said he will try to help.

Paton asked about MA-662 Route 202 Recreation Facility-Remedial Investigation Report. Paton stated it has been 9 months and he would like to have a progress report on this. The Township Engineer stated it is not a bad thing for the Township to wait on this issue because it tends to attenuate the situation.

Paton asked about MA-761 2004 Curb and Sidewalk Program. Paton mentioned a property at 14 Reid Court. The Curbing is totally under the macadam due to Township work and they would like their concrete curb raised. The Township Engineer stated they would include it in the Curb and Sidewalk Program if that would be acceptable to the Township. The Township Engineer will contact the Business Administrator to discuss this further.

The Township Engineer stated in regards to MA-761 2004 Curb and Sidewalk Program they have reviewed locations for the Township Curb and Sidewalk Program. Curb replacement costs should amount to $34,000 and the remainder will go to replacing the existing sidewalk along Franklin Turnpike as based on discussions with Administration and Mr. Stanley Spiech. The Township Engineer anticipates using funding from the Curb and Sidewalk Program and other possible Township funding for the sidewalk on Kingsbridge Way to Fox Lane. They will have a proposal for Council on this for the next meeting.


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October 7, 2004
Page 6

Kelly asked about new paving on Oweno Road and the Cragmere Drainage Problems. Kelly stressed that Asphalt Berms are not a very good solution in regards to curbing. In the winter, plows destroy many of these berms and this causes problems for the residents and snow removal. The Township Engineer gave examples of other areas in the Township with regards to Asphalt Berms and their purpose. Kelly stated doing less replacement with Concrete Curbing is better then more replacement with Asphalt Berms. Richter concurred.

Richter asked about MA-577 Fire Company No. 1 and Winters Building. Richter mentioned that the exterior lights by the bay doors and all lighting by the east doors outside are not off during the daytime and to please check and rectify this. The Business Administrator said he would take care of this.

Richter asked about MA-759 the Installation of Salt Shed on Micik Lane. Richter wanted to know if there was funding or grants available for this. The Business Administrator stated he received information on this already.

Richter mentioned a letter in regards to a Boy Scout Eagle Project on the field by Winter’s Park. Richter wanted to know if the Township Engineer reviewed this. The Township Engineer stated he did not.

CLOSED SESSION
On a motion made by Calandrillo, seconded by Paton, Council went into closed session at
8:47PM for the purposes of discussing the Monthly Litigation Report and Litigation;
Diabes vs. Mahwah. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Kelly, Council came out of Closed Session at
9:25PM. All in favor. Motion carried.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Proposal; Swim Club Sewer Connection
The Township Utility Engineer stated this was a proposal to construct a Sewer Connection for the Swim Club. This is a more difficult then usual connection and will require a lot of work. It will cost $50,000.00 for the design and $15-20,000 for the permits.

Paton asked if there was a reason they were using Polyethylene Pipes. The Township Engineer stated yes due to drilling issues.



Work Session Meeting Minutes
October 7, 2004
Page 7

Paton asked how much it would cost to move the soil and if this was included in the price. The Township Engineer stated this could be included in the bidding price. Paton asked to make sure it was.

Alderisio asked about the back wash water and the costs and if it would be a significant amount? The Business Administrator stated this is not a lot of water. The Township Utility Engineer stated he would look into it.

Roth asked if the total cost would be about $250 – 300,000.00. The Township Utility Engineer stated $230,000.00. Roth asked Administration how much is budgeted. The Business Administrator stated this is not budgeted and it would come out of the Recreation Fund. Roth asked if this was customary. The Business Administrator stated the Township could take it out of the Open Space Recreation and Development Fund or do a Capital Bond. The Business Administrator stated the Township has $900,000.00 available in the Open Space Recreation and Development Fund.

Paton asked if this should come from the Sewer Fund which holds more then a few million dollars. The Business Administrator stated the Township must do this out of capital outlay and he will look into this and discuss the alternatives with Council.

Roth asked if the number is $295,000.00, inclusive of engineering, what type of expense does Administration see this project coming from. The Business Administrator said a Capital Expense through the Open Space Recreation and Development Fund. The Business Administrator stated we may be able to do it through the Sewer Fund and he will look into this.

Roth stated this project in no way should be acquired through a bond.

Richter asked if the Open Space Recreation and Development Fund would be considered Open Space Money. The Business Administrator said yes. Richter asked the Business Administrator to report back to Council with his findings.

Kelly stated he did not want to spend money on a job that may never happen. Kelly stated Council needed clear options and he was not happy with the present progress on this issue.

Roth asked if we receive three options next week, which do we go with. The Business Administrator said it will be two options, and Council can go with A or B. Kelly asked for Administration to be prepared to advise Council on which

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October 7, 2004
Page 8

option would be most advantageous. Resolution shall be prepared for the October 14, 2004 Public Meeting.

2b. Award of Bid Recommendation; Bid #MTB-04-25: East Slope Reservoir Rehabilitation
The Township Utility Engineer recommended awarding the bid for the East Slope Reservoir Rehabilitation to J&B Construction who was the low bidder at approximately $300,000.00.

Calandrillo asked what kind of noise levels will this work produce. The Township Utility Engineer stated it would have to be within the legal limits. Calandrillo stated the nearby residents should be notified. Richter concurred. The Business Administrator said this was standard practice.

Roth asked what the original budgeted amount was for this project. The Township Utility Engineer stated he thinks $300-$330,000.00.

Roth stated there should be a press release concerning the noise levels that may encompass this work. Richter asked Administration to handle this.

Kelly asked who is responsible to make sure the contractor complies with OSHA. The Township Utility Engineer stated it was the contractor’s responsibility. Resolution shall be prepared for the October 14, 2004 Public Meeting.

2c. Progress Report
Roth asked about the 20” water main and has the work has resumed. Roth also asked about meetings involving defects and problems in regards to this valve problem. Roth also asked it the Township would incur more costs relative to this valve problem.

The Township Utility Engineer stated the Township may incur more costs. The Bonding Company is looking into this matter; however, there is no progress as of yet. The Township Utility Engineer stated he defers to the Bonding Company in regards to the warrantees involved in this valve problem. The Township Utility Engineer stated the valves have been fixed but continue to break when in service. It is likely, but not conclusive, that the valves satisfy specifications. The Bonding Company stated they would be taking this up with the valve manufacturer.

Roth asked in regards to the warrantee if the Township was comfortable in the present course of action. Roth stated he had no confidence in the way things were moving. The Township Utility Engineer stated he is not comfortable either, but warrantees are not common in these circumstances.
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October 7, 2004
Page 9

Roth asked what was ordinary. The Township Utility Engineer stated this was outside the valve company’s ordinary business.

Roth asked about the Industrial Avenue Preliminary Site Investigation and noted this was carried for the past 4 months. Roth wanted to know why no action had been taken on this issue, and asked if the Township Utility Engineer was waiting on information from the Department of Public Works. The Township Utility Engineer stated they were finalizing sampling with the Department of Environmental Protection and it will not be on next week’s report.

Kelly asked about the 20” Water Main and stated the main problems are the design of the valve, a pin in the valve, and a special torque wrench to open and shut this valve. Kelly stated the pin metallurgy needed to be researched to see if this valve can withstand the stress. The Township Utility Engineer agreed that this needed to be researched by an engineer who is a metallurgist.

Paton asked about the Phase 5 Sewer Meeting, and if there were materials they needed to bring. The Business Administrator said to bring the Phase 5 Feasibility Report. The Business Administrator will make more copies available to Council if necessary. Richter said to contact the Municipal Clerk if any Council Member needed a copy of the Phase 5 Feasibility Report.

The Business Administrator stated this meeting is for public information purposes. The Business Administrator asked Council to think about cost and how Council would like to divide percentages between the Township and Residents.

Alderisio asked if the 20” Water Main Valve was a new type of valve. The Township Utility Engineer said yes because it is the biggest Water Main Valve in Mahwah. Alderisio asked if there are other valve manufacturers that may be better. The Township Engineer stated he has heard different manufacturers have addressed the same problems the Township is experiencing with their valve and these manufacturers have created valves without these problems. The Township Utility Engineer suggested going with one of these manufacturers. Alderisio concurred.

Kelly left at 9:58PM.

Roth asked Administration for a report addressing all points in regards to the 20” Water Main Valve problem so that Council could review and discuss this intelligently. The Business Administrator stated Administration will need input from the Township Utility Engineer on this. The Business Administrator also

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October 7, 2004
Page 10

stated the pipe joints and leaks that were also defectively installed have been worked on, and most of this has already been resolved.

Kelly returned at 10:03PM.
Calandrillo left at 10:03PM.

Kelly asked about the water pressure and discoloration on Thunderhead Place. The Business Administrator stated there was Fire Hydrant Flushing and the resident’s present concerns were resolved.

LEGAL
3a. Correspondence from Municipal Excess Liability Joint Insurance Fund; OPRA Settlement
The Township Attorney stated this was in regards to correspondence concerning the Municipal Excess Liability Joint Insurance Fund; OPRA Settlement that needed to be posted at the Municipal Offices. The Township Attorney stated he would be working on an Ordinance respective to this correspondence.

Calandrillo returned at 10:07PM.

ADMINISTRATION
4a. Resolution to Cancel 6% Penalty; Block 19, Lot 5; 510 Ramapo Valley Road
The Business Administrator stated this was a recommendation to 6% Penalty for Block 19, Lot 5; 510 Ramapo Valley Road. Resolution shall be prepared for the October 14, 2004 Public Meeting.

4b. Eagle Scout; Steven Adelson
The Business Administrator stated this was a Resolution for recognition of Steven Adelson as Eagle Scout. Richter stated the Ceremony will be held on Sunday the 17th of October.

Paton asked to have this information sent to the Municipal Clerk for distribution in the future to insure all Councilmembers receive the paperwork. Resolution shall be prepared for the October 14, 2004 Public Meeting.

4c. Amendment to Resolutions
1. Resolution #164-03A: Authorization to Purchase from County Bid #03-79: Renewal Option for Fuel Oil #2
2. Resolution #162-03A: Authorization to Purchase from County Bid #03-80: Gasolines Renewal
The Business Administrator stated the above Resolutions were needed in order for the Department of Public Works to order materials.

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October 7, 2004
Page 11

Alderisio asked if there would be 24 hour service. The Business Administrator stated he did not know.

Roth asked if this was a locked in number. The Business Administrator believed this was based on an index and he will get back to Council on this. Roth said if the price is fixed, buy as much fuel as possible. Resolutions shall be voted on later in the meeting.

4d. Authorization to Purchase from County Bids
1. Bid #03-88: Diesel Fuel
2. Bid #03-93: Janitorial Supplies
3. Bid #03-95: Auto Petroleum/Antifreeze
4. Bid #04-35: Bituminous Concrete, Sand and Stone, Catch Basins, etc.
5. Bid #04-86: Rock Salt
The Business Administrator stated the above Resolutions were needed in order for the Department of Public Works to order materials. Resolutions shall be voted on later in the meeting.

4e. Request to Purchase Township Owned Parcel; Stag Hill Road
The Business Administrator stated this was a resolution to approve the request to purchase a Township Owned Parcel on Stag Hill Road as a one family, single family lot. This will be discussed further in Closed Session.

4f. Award of Professional Services Contract; Employee Physicals
The Business Administrator stated this Professional Services Resolution was to approve the Professional Services Contract for Employee Physicals to Mahwah Medical: $225.00 for a Basic Employee Physical, $435.00 for a Hazmat Physical Exam. Resolution shall be voted on later in the meeting.

4g. Olney Road; Continuation of Discussion
The Business Administrator stated this was information to keep Council advised in regards to progress on the Olney Road Issue.

Calandrillo asked if we would act on this next week. The Township Attorney stated it would be sent to the Department of Transportation for review prior to being voted on. Council concurred.

Paton asked to have the Township Planner to look at this. Richter stated she wants this to move forward without delay.

4h. Police Department Addition; Continuation of Discussion
Work Session Meeting Minutes
October 7, 2004
Page 12

The Business Administrator asked Council what their position was in regards to the Police Department Building Presentation. The Business Administrator asked for a Time Line. Richter asked how this all came about and how did the money became allotted for the Police Addition. Richter also asked how the original
cost for a Police Addition formerly at $800,000 – 1,000,000 for an addition became 2.5 Million with seismic alterations.

Richter stated she was under the impression that various Grant Allotments would cover the entire building project. Richter asked if the $750,000.00 that was to come from the seized funds was contingent upon picking a specific Building Plan for the Police Addition.

Richter expressed great concern over the fact that the new proposals are way over the originally discussed proposals and it appears that it will cost the Township much more to implement an Addition Plan for the Police Department when originally the project was within a manageable price.

Richter stated there was a question to what percentage would be given back to the Township from the seized funds.

The Business Administrator stated the $100,000.00 was for handicapped accessibility (elevator). As to the seized funds, a certain percentage would go to the Township and the County Prosecutor would have to approve what the $750,000.00 would be used for in regards to the facility. It was the Business Administrator understanding, that the funds would be used for services like the regional 911 and the Prosecutor stated if the $750,000.00 were used for the Addition it would be an approved use of the money. This does not mean that the Township would definitely get $750,000.00 – it may be more. The money that is over $750,000.00 may be used for other things in the Township.

Richter stated Council has had an appointment for a Police Addition Presentation for quite a while. These plans have been drawn up quite a while ago, and the prices were much different. Richter stated the way it should be is that the Township gives the Architect the information and asks him to come up with the best plan for the least amount of money, not three options. Richter did not understand how the best solution was now 2.5 million dollars. Calandrillo concurred. Richter stated we need more answers, a new presentation, and she was not in any hurry to make any decisions right now. As for a time frame – Richter stated she did not know at the present time.

The Business Administrator asked how Richter wanted to proceed. Richter stated she was just offering her above feelings and asked others to comment.

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October 7, 2004
Page 13

Alderisio stated in regards to confiscated drug funds if the original intent was to just put some rooms on the back of the building for $750,000.00 the Prosecutor
would not allot funds for the expansion. The reason it was approved, in Alderisio’s opinion, was the additional training facilities and 911 seismic protection. If this is taken out Alderisio does not think the Township will see the $750,000.00 for a building project. It will go to other drug related projects.

Richter understood; however, she did not see how $750,000.00 turned into 2.5 million for an addition. The project was put on hold for a year, and she did not see how costs could rise so quickly. Richter wondered if the increase had anything to do with the seized monies and the drug bust.

Alderisio proposed bringing the building up to code and the Architect was only proposing various alternatives. Richter stated she had not heard anything like this in the beginning, when the architect was first hired, and she thinks the jump in price is outrageous. Calandrillo concurred.

Calandrillo stated she thinks the design price rose due to the moving and shifting of rooms and space. The whole facility is being redesigned in total and Calandrillo stated a discussion is in order to see if all these shifts are really needed. Expansion vs. complete redesign was not in the original discussions in regards to the Police Department Addition.

Paton stated we did agree to look at what the Architect had to offer. Paton stated he thinks the Mayor, Administration, and the Police Chief need to come forth with a recommendation to what the Township needs, why, and the cost. Paton stated there is no compelling statement in regard to need or cost. We have not addressed the parking lot, furniture, etc. Paton wants an entire project presentation recommended by the Mayor and Administration.

Roth stated he concurs with Paton, Richter and Calandrillo; however, he feels the costs were addressed. Roth stated the Capital Budget must be taken into consideration in regards to the addition costs. Roth wants a discussion in regards to this in its entirety. Roth felt the figures would change again when the new Budget is considered.

Kelly said he was uncomfortable in the move of discussion on this addition and information that was not shared with the Council. Kelly felt it would be quite difficult to explain a huge tax increase to the tax payers due to this addition. Kelly expressed concern over the lack of control that goes on as per the interior space use in the Police Department. Over the last few years there has been space
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October 7, 2004
Page 14

change and the Council was not advised to this. This space shifting ultimately effects what we will or will not do in regards to a Police Addition and Kelly felt is was not in the Township’s best interest for the Council to be left in the dark about
shifting space and redetermining the usage of this space in Township Buildings. Kelly wants information from the original architect that built the building so
Council can see the changes that have been made from the original structure. This way Council can justify the changes and money spent to the tax payers.

Alderisio asked if Council would accept a walk through of the current Police Facilities to see the need. Richter asked how many people are in the building during the day. Alderisio stated he thought around 20 people composed of staff/dispatchers/officers/administration. Kelly was fine with the walk through; however, he wanted the original plans for review.

Richter asked the Business Administrator if this was possible. The Business Administrator stated there should be a set of construction plans available at the Police Department. The Business Administrator asked the Deputy Municipal
Clerk to have the Municipal Clerk get the Plans for Council Review. Richter stated she would contact the Chief about the walk through and have the Police Chief come in and speak to Council at the November 4th Meeting.

4i. Amendment to Resolution #078-04: DPW Materials and Supplies
The Business Administrator recommended an amendment to Resolution #078-04 for the Department of Public Works materials and supplies. Resolution shall be voted on later in the meeting.

TOWNSHIP COUNCIL AND MUNICIPAL CLERK
5a. Request for Advertisement; Mahwah High School Yearbook
Calandrillo asked if this would cost $33.58 each. Richter stated yes, and to give checks to the Municipal Clerk for the Mahwah High School Yearbook Advertisement.

5b. No Parking on Storms Drive; Amend Ordinance; Discussion (Richter)
Richter stated on Storms Drive there is a change of influx of people, and it is now heavily trafficked. Richter asked to have this amended and to have at least one side of the street designated no parking. Richter wanted this looked into. Council concurred.

5c. Raffle Application
Raffle Application for Ramapo College of New Jersey (On Premise) was tentatively approved and will be voted on later at this meeting.

Work Session Meeting Minutes
October 7, 2004
Page 15

5d. Membership Applications; Office of Emergency Management
Calandrillo asked how this was determined because she did not hear about it. Kelly stated he did not know, but he would pass it along. Richter stated to notify the Municipal Clerk concerning feedback on the nominees.

5e. Street Names; Vista Bahn Estates
Richter stated the names of the streets would be Farmstead Road and Weathervane Court. Richter asked if Maxwell Court would be for the second Phase. Bruce Whittaker, Esq. said yes. Resolution shall be prepared for the October 14, 2004 Public Meeting.


RESOLUTIONS
On a motion by Calandrillo, seconded by Paton, Resolutions #119-04A through #127-04A were approved. Resolutions shall be attached and made part of these minutes.

Richter stated the Fire Company Number One Dedication on October 24th was cancelled and a new date could possibly be November 7th at 1PM.

CLOSED SESSION
On a motion made by Calandrillo, seconded by Alderisio, Council went into closed
session at 11:02PM for the purposes of discussing the Monthly Litigation Report and
Litigation. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Roth, Council came out of Closed Session at
11:08PM. All in favor. Motion carried.

On a motion made by Calandrillo, seconded by Alderisio, the meeting was adjourned at
11:10 PM. All in favor. Motion carried.

Respectfully submitted,


Kathrine G. Coletta, RMC/CMC
Municipal Clerk

KGC/mcr




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