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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, FEBRUARY 19, 2004

The meeting was called to order at 7:05 PM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on February 17, 2004 stating this meeting would be held on Thursday, February 19, 2004 at 7:00 PM in the Council Chambers at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton, Richter and Spiech (at 7:10 PM).

Also present were Mayor Richard Martel, Business Administrator Brian Campion, Associate Township Attorney Nilufer DeScherer, Associate Township Engineer Michael Kelly and Municipal Clerk Kathrine G. Coletta.

DISCUSSION WITH BOARD OF EDUCATION
Superintendent of Schools Murray Blueglass introduced Board of Education President Diane Snyder, 1st Vice President Candace Larson, and 2nd Vice President Eugene Smith. Also present were: Assistant Superintendent Stuart Salkin, Business Administrator Edward Deptula, and Board Member Kenneth Angelo.

The Superintendent thanked the Mayor and Council for their support. The reason for the Meeting this evening is to discuss four items of particular concern. The High School Football Field and consideration of artificial turf so that it may be used by other sport groups. Since the Council was in Budget discussions, the Board of Education would ask this item be included in this year’s Budget. The Center for Food Action building will be constructed on school property; however, current state law only permits a 5 year lease. The Board of Education was working on an extension through Trenton. The final issue was the desperate parking situation at the High School.

The Superintendent thanked the Council and Police Department for obtaining the Grant for the School Resource Officer. The SRO has made a positive and significant difference in the Middle School.

DaPuzzo clarified the Council’s position on the Budget concerning the football field. The Council planned to go with artificial turf contingent upon the Board of Education going forward with the track.



Work Session Meeting Minutes
February 19, 2004 - Page 2

Spiech explained if the Council budgeted for the turf it would need a commitment from the Board of Education.

The Board Administrator explained all programs must go to the State for approval. The Board of Education intended to rebuild the track with proceeds from the sale of the Commodore Perry School. The Superintendent felt all the Board Members would meet next Wednesday to discuss and give the Council their decision Thursday morning.

A straw poll was taken of the Council on going forward with $40,000 into the Budget for the Turf Program: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, no; Spiech, yes; Richter, yes.

PUBLIC PORTION
On a motion by Calandrillo, seconded by Kelly, the meeting was opened to the public at 8:13 PM. All in favor. Motion carried.

Mr. George Wagner of 26 Bartholf Lane urges both the Board of Education and the Council to work towards the goal and achieve the results needed for sports programs.

Mr. Harry Williams of 136 Rutherford Road said sports are an important part of continuing education and supports the Turf Program.

Mrs. Peg Thorton of 16 Bergen Place complained about the traffic problem in her area from Route 17 to New York State border. There were times when she could not get out of her driveway. Calandrillo asked if we could have the County Engineer look into the traffic problem. Paton suggested contacting Assemblyman O’Toole to look at problem and ask the Business Administrator to contact Congressman Garrett about having the highway widened. Route 287 and Route 17 interchange was poorly designed where three lanes merge into one.

Mr. Michael Packman of 222 Bush Lane supports the position of the Township in its efforts to improve the fields. He was concerned about the safety on the astro-turf. DaPuzzo advised of a report about natural vs. synthetic playing surfaces. The new synthetic turf is 60% safer than grass. Mr. Packman also asked about the financial aspect, would the Council look at the value and balance the cost with the benefit the Township gets.

Being no further comments were made from the public, on a motion by Calandrillo, seconded by DaPuzzo, the meeting was closed to the public at 8:27 PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Councilmembers were asked to contact Administration with any questions on the Bills and Claims prior to the February 26, 2004 Public Meeting.



Work Session Meeting Minutes
February 19, 2004 - Page 3

ENGINEERING
1a. Passerino, Anthony and Jennifer; Smokehouse Lane and Fardale Avenue; Block 162, Lot 203; Request for Reduction of Performance Guarantee (Dkt. #403)
The Township Engineer recommends Bond Reduction. Resolution shall be prepared for the February 26, 2004 Public Meeting.

1b. Willowbank Stream Cleaning; Resident’s Request To Be Included
The Township Engineer conducted a follow-up inspection at 3 Willowbank Court. The property could be included for an additional $1,300. Kelly questioned access to the stream and recommended something in writing from any neighbors that want to be included.

1c. Verbal Status Report
The Township Engineer advised the Forest Avenue/Wyckoff Avenue construction should begin this summer.

UTILITY ENGINEER
2a. Award of Bid; MTB-0402: 2003 Water Main Extensions
The Township Utility Engineer and the Business Administrator recommend the award of bid. Paton requested a Dunn & Bradstreet Report on any project over $1,000.00 and requested report on this vendor by next week. Resolution shall be prepared for the February 26, 2004 Public Meeting.

LEGAL
3a. Employment Agreement; Police Captain
Resolution shall be prepared for the February 26, 2004 Public Meeting.

3b. Amendment; Police Ordinance
Kelly asked for a clarification of the number of Lieutenants positions. The table of organization is not dated, but proposes 56 officers. Discussion continued regarding 5 or 6 Lieutenants. One is titled a Detective Lieutenant and/or Administrative Lieutenant. The Township Attorney reviewed a draft of the Ordinance specifying 5 Lieutenants and 1 Detective Lieutenant.

3c. Resolution Approving Cable Television Report
Resolution shall be prepared for the February 26, 2004 Public Meeting.

3d. Grievance; Blue Collar Unit

3e. Grievance; White Collar Unit
These two issues were discussed together. A straw poll was taken to deny the grievances: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Richter, yes; Spiech, yes. Resolutions shall be prepared for the February 26, 2004 Public Meeting.

The Township Attorney recommended a change in the order of the Agenda by moving item 4h.

Work Session Meeting Minutes
February 19, 2004 - Page 4

4h. Resolution Authorizing Award Professional Contract to Gerald L. Dorf, Esq.; Grievance Matters
Resolution #038-04 is attached and made part of these Meeting Minutes.

3f. Draft Ordinance; Authorization to Purchase Affordable Housing Unit; Bl.139, Lot 194
Ordinance shall be introduced at the February 26, 2004 Public Meeting.

ADMINISTRATION
4a. Support of Regional Plan for the Highlands
Resolution shall be prepared for the February 26, 2004 Public Meeting.

4b. Extension of State Contract #T-437A: Copiers – Digital, Laser, Multi-Function and Copy Center
Resolution shall be prepared for the February 26, 2004 Public Meeting.

4c. Agreement; Bergen County HAZMAT
Spiech questioned how this would impact our current agreement with Rockland County and asked for a memo from the Chief and the OEM Director. This item to be carried to March 4th Meeting.

4d. NJPDES Municipal Stormwater General Permit – RFA and Grant Application
Council requested a copy of the modified version of the regulations. Resolution shall be prepared for the February 26, 2004 Public Meeting.

4e. Deed Restriction; Bergen County Open Space Trust; Washington Lane Property
Resolution shall be prepared for the February 26, 2004 Public Meeting.

4f. Office of Emergency Management; Request to Increase Membership
Ordinance to be introduced in two weeks.

4g. 2003 NJDEP Recycling Tonnage Grant
Resolution shall be prepared for the February 26, 2004 Public Meeting.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Recognition; Athletics Jennifer Wegner and Lauren Zaccone
Resolution shall be prepared for the February 26, 2004 Public Meeting.

5b. Taxi Driver Application; Maria Bernal
Application has been reviewed and approved. Resolution shall be prepared for the February 26, 2004 Public Meeting.

5c. Firefighter Applications
1. Jose M. Torres to Fire Company #5
2. Timothy P. DeKoker to Fire Company #2 (Daytime Member)
Work Session Meeting Minutes
February 19, 2004 - Page 5

3. David E. Falato to Fire Company #4
Applications have been reviewed and approved. Resolutions shall be prepared for the February 26, 2004 Public Meeting.

CLOSED SESSION
On a motion by Calandrillo, seconded by DaPuzzo, Council went into closed session at 10:14 PM for the purposes of discussing Police Grievances and Pending Litigation. All in favor. Motion carried.

On a motion by Spiech, seconded by Kelly, Council returned to Open Session at 11:22 PM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by Paton, the meeting was adjourned at 11:23 PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk




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