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TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
WEDNESDAY, MARCH 3, 2004

The meeting was called to order at 7:00PM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on March 1, 2004 stating this meeting would be held at the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Wednesday, March 3, 2004 at 7:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton, Spiech and Richter.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion and Municipal Clerk Kathrine Coletta.


Discussion; Proposed 2004 Municipal Budget
Council President Richter referred to the handout from Spiech on suggestions of where the proposed Budget could be reduced.

1. Department #04-01 Account #C0-03: Buildings and Grounds
Straw poll vote to reduce Line Item to $16,000.: Calandrillo, yes; DaPuzzo, no; DiGiulio, no; Kelly, yes; Paton, no; Spiech, yes; Richter, yes.

2. Department #04-01 Account #C09-203: Emergency Services Buildings and Grounds
Straw poll vote on the amount budgeted remaining at $55,000.: Calandrillo, yes; DaPuzzo, yes; DiGiulio, no; Kelly, recused; Paton, yes; Spiech, no; Richter, no. Straw poll fails.

Straw poll vote on the budgeted amount to remain at $55,000.: Calandrillo, yes; DaPuzzo, no; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, no; Richter, no.

Account #4-01-D03-200: Sanitation/Recycling:
Calandrillo questioned whether it is necessary that Account #4-01-D03-200 be kept at $27,000. The Business Administrator answered this is an estimate to dispose of the sweepings collected by the street sweeper which are now considered hazardous waste.


Budget Work Session Meeting Minutes
March 3, 2004
Page 2



3. Department #4-01 Account #F-08-102: School Crossing Guards
Kelly questioned if the figures should be recalculated. Spiech answered no as the amount budgeted has not been used.

Straw poll vote to reduce amount to $42,000.: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

4. Department #4-01, Account #F40-219: DARE
Spiech reminded the Business Administrator a breakdown of expenses was requested and not received.

Straw poll vote to reduce the amount budgeted to $11,000.: Calandrillo, yes; DaPuzzo, abstain; DiGiulio, no; Kelly, no; Paton, yes; Spiech, yes; Richter, yes.

5. Department #4-01, Account #G02-247: Emergency Services Dinner
Straw poll vote to remove $7,500.: Calandrillo, yes; DaPuzzo, no; DiGiulio, no; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

6. Department #4-01, Account #J11-200: Demolition of Structures
Calandrillo questioned if the demolition could be done by the Fire Department.

DiGiulio feels the owner should be fined each day until the structure is taken down. The Business Administrator answered directives were issued and the matter was taken to the Construction Board of Appeals. The order was issued that the Township could remove the structure. At this point, fines cannot be charged.

Straw poll vote to remove $50,000: Calandrillo, yes; DaPuzzo, yes; DiGiulio, abstain; Kelly, yes; Paton, no; Spiech, yes; Richter, yes.

7. Department #4-01, Account #L10-201: Materials and Supplies
Kelly questioned why the $100. shall remain. Spiech answered the $100. is needed for miscellaneous supplies.

Straw poll vote to remove $1,000: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

8. Department #4-01, Account #M01-202: Equipment
DaPuzzo questioned if the money could come from the Open Space Account. The Business Administrator answered it is his understanding that money cannot be taken from the account unless it is related to the acquisition and development of the property.
Budget Work Session Meeting Minutes
March 3, 2004
Page 3



Straw poll vote to reduce account to $1,500.: Calandrillo, no; DaPuzzo, no; DiGiulio, no; Kelly, no; Paton, no; Spiech, no; Richter, no. Straw poll fails.

Spiech questioned if money for a big screen projector could come out of the Open Space Fund. Administration shall research.

9. Department 4-01, Account #L30-204: Professional Sergvices
Straw poll voyte to reduce Account to $4,000.: Calandrillo, no; DaPuzzo, no; DiGiulio, no; Kelly, no; Paton, no; Richter, no; Spiech, no. Straw poll fails.

10. Department #4-01, Account #C-201: Materials and Supplies
Straw poll vote to reduce Account to $180,000.: Calandrillo, no; DaPuzzo, no; DiGiulio, yes; Kelly, no; Paton, no; Spiech, yes; Richter, yes. Straw poll fails.

11. Department #4-01, Account #G01-202: Equipment
No action taken.

12. Reduction in Administration
The Business Administrator explained the resignation of one employee and the hiring of another. No action taken.

13. Allocate $40,000. from Open Space Fund towards Turfing of the High School Field
Straw poll vote to allocate $40,000. from the Open Space Trust Fund to be used towards the turfing of the high school fields.

Paton asked that funds also be used to bring the other parks within the Township up to par.

Kelly expressed concern about the relationship with the Township and the Board of Education. DaPuzzo interjected he received a rough Draft of the Agreement with the Board of Education. He went on further to say the Board of Education explained the money they are using is from the sale of the Commodore Perry School.

Straw poll vote: Calandrillo, no; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, no; Spiech, yes; Richter, yes.

Straw poll vote to use $5 million of anticipated surplus in additional to the $76,000 in reductions to reduce the Tax Increase: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, no.
Budget Work Session Meeting Minutes
March 3, 2004
Page 4


Public Portion
On a motion by Paton, second by Spiech, the meeting was opened to the public at 9:05PM. All in favor. Motion carried.

Being no comments were made from the public, on a motion by Paton, seconded by Kelly, the meeting was closed to the public at 9:06PM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by DaPuzzo, the meeting was adjourned at 9:07PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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