Township of Mahwah, NJ
Meeting Agendas & Minutes  
Print this page Print this page Email this page Email this page

Page Navigation

Back To Meeting Schedules

TOWNSHIP OF MAHWAH
BUDGET WORK SESSION MEETING MINUTES
SATURDAY, JANUARY 31, 2004

The meeting was called to order at 8:00AM by Council President Richter who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on January 19, 2004 stating this meeting would be held in the Municipal Offices, 475 Corporate Drive, Mahwah, New Jersey on Saturday, January 31, 2004 at 8:00AM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk's Office.

Salute to the Flag

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton, Richter and
Spiech.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion and Municipal Clerk Kathrine Coletta.

Recreation
Mr. Drew Baumgardt, Chairman, and Ms. Monica Ullrich, Vice Chairman, were present as well as Members Todd Cochran, Ward Donigian, Julia Smith and Westa Hannafin.

Calandrillo asked the Business Administrator why backup information was not provided with the Budget Request. The Business Administrator answered this is what the Department submitted.

Account #4-01-M01-203 was increased from $5,000. to $10,000.

Paton questioned where the money paid for participation in Programs is deposited. The Business Administrator answered the money is deposited in the Recreation Trust Fund and must be used for recreation purposes. The Business Administrator shall provide Council with documentation as to the amount of money in the account. Mr. Baumgardt explained the expenses for materials, supplies, professional staff, etc. are paid through Account #4-01-M01-225. The Trust Fund pays the salaries for the counselors.

DaPuzzo interjected the Mahwah Youth Sports Boosters handle the sign up fees and purchase of some equipment as well.

Account #4-01M01-214 was increased from $7,000. to $7,700.

Account #4-01-M01-246 was reduced from $2,500. to $2,000.



Budget Work Session Meeting Minutes
January 31, 2004
Page 2



Straw poll vote on the Recreation Budget as presented with the above changes: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Recreation - Capital
The Business Administrator explained the $75,000. for the bridges at Continental Solders Park was removed as it was not needed.

DaPuzzo recommended the synthetic turf for the high school field renovation be included in the Capital Budget.

On the high school field renovations, Spiech recommended the money be included in this year’s budget but not be spend until a signed Agreement is received from the Board of Education.

DiGiulio understands the high school track is not being done this year. Richter shall inquire with the Board of Education.

Kelly questioned why Administration did not included the high school track renovations to the Budget. The Mayor answered one reason was to initiate discussion of the Council and questions the Township paying for a field we do not own. The main concern was the timing.

DaPuzzo clarified if the field is not turfed no teams other than the football team can use the field.

Mayor Martel suggested Council speak with the Board of Education.

Straw poll vote to add the cost to renovate the high school track field with synthetic turf to the Capital Budget contingent upon the Board of Education doing the field this year: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Department of Inspections
Mr. Gary Montroy, Construction Official was present.

Construction Code Official
Straw poll vote on the Construction Code Official Budget as presented: Calandrillo, yes; DaPuzzo, yes ; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Budget Work Session Meeting Minutes
January 31, 2004
Page 3



Building SubCode
Spiech asked if overtime is worked for Homedica is it reflected in the Budget. The Construction Official answered the overtime is located in the Construction Official’s Budget under Overtime.

Spiech questioned 2003. The Construction Official answered in 2003, an account was established for extraordinary expenses. The Business Administrator explained there was an amendment to the Developer's Agreement to cover extraordinary inspection times.

Straw poll vote on the Building Sub Code Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Plumbing SubCode, Electrical SubCode, Fire SubCode and Demolition of Structures
Calandrillo asked if there is a building which is scheduled to be demolished. The Business Administrator answered this is the Anzelmo property on Ramapo Valley Road. DaPuzzo asked when will the bid specifications be advertised. The Business Administrator answered after the Budget is adopted.

Spiech suggested the Hovenkorf bridge also be considered for demolition. DiGiulio asked if the bridge was ever part of the exit for the Crossroads property. Spiech answered no. DiGiulio suggested the bridge be destroyed. The Business Administrator answered the bridge appears to be on public right of way and the right of way would need to be vacate.

Kelly asked if there is anyone who wants to metal from the bridge in exchange for taking the bridge down. Spiech answered there was a bridge in Suffern and they could not find anyone to take it down. The Business Administrator shall provide an estimate to remove the bridge.

Straw poll vote on the Plumbing SubCode, Electrical SubCode, Fire SubCode and Demolition of Structures Budget as presented: Straw poll vote: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Spiech requested a graph showing the number of times the Construction, Plumbing, Fire and Electrical SubCode Officials are called out after hours.

Water and Sewer Utility
Water Utility Administration
Mr. Ed Sinclair, Mr. Keith Hallissey and Mr. Stan Spiech were present.

Budget Work Session Meeting Minutes
January 31, 2004
Page 4



DiGiulio asked where the Township stands on upgrading old pipes. Mr. Spiech answered recently an upgrade was done. At this point, the Township is in good shape.

Paton requested the Business Administrator to explain the Revenue Report for the Water Utility.

Spiech suggested an increase in the water rates be considered. The Business Administrator explained this year there will be an update on the Conservation Plan.

DaPuzzo asked what the salary adjustment Account is for. The Business Administrator answered if an employee gets promoted during the year.

Account #4-50-101-113 was reduced from $25,000. to $5,000.

Richter asked for an explanation on Account #4-50-101-204: Professional Services. The Business Administrator explained there are expenses which are unanticipated and come up during the year. Mr. Spiech interjected this is for computer work, work on the Edmunds system, etc.

Kelly pointed out if would have been helpful to have the backup pages.

Straw poll vote on the Water Utility Administration Budget as presented with the above changes: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Water Utility Maintenance
Account #4-50-102-203: Business Administrator reduced from $390,000. to $95,000.

Straw poll vote on the Water Utility Maintenance Budget as presented with the above change: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Engineering/Consultants
Richter questioned why Account #4-50-103-204 was increased. The Business Administrator explained there are a number of items such as the Update to the Water Source Master Plan, Update to the Conservation Plan and a Vulnerability Assessment.

DiGiulio questioned if there are grants available for the Vulnerability Assessment Study. Mr. Spiech shall check.

Budget Work Session Meeting Minutes
January 31, 2004
Page 5



Paton feels the Master Plan should be in sync with the Water Master Plan.

Straw poll vote on the Engineering/Consultants Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Water Utility Motor Pool
Spiech asked for a Vehicle List. Mr. Spiech shall provide.

Straw poll vote on the Water Utility Motor Pool Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Water Utility Auditing
Straw poll vote on the Water Utility Auditing Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Water Utility Insurance, Employee Medical Insurance, Employee Life Insurance, Employee Optical Plan, Employee Physicals, Run-In Assessment Medical, Social Security and Water Op. NJ Unemployment
Straw poll vote on the Water Utility Insurance, Employee Medical Insurance, Employee Life Insurance, Employee Optical Plan, Employee Physicals, Run-In Assessment Medical, Social Security and Water Op. NJ Unemployment as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Water Utility - Capital Budget
The DPW Director requested the Road Saw be put back in the Capital Budget.

DaPuzzo made a motion, seconded by Calandrillo, to put the Road Saw back in the DPW Water Capital Budget. All in favor. Motion carried.

Spiech requested assurance from the Governor the weigh station is not going to be by the Ford well field.

Water Op. Judgments, Water Op. Debt Service and Emergency/Deferred Charge
Straw poll vote on the Water Op. Judgments, Water Op. Debt Service and Emergency/Deferred Charge as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes

Sewer Utility - Administration
The Business Administrator explained the Sewer Utility Revenue Report.

Budget Work Session Meeting Minutes
January 31, 2004
Page 6



Account #4-60-101-113 was reduced from $25,000. to $5,000.

Straw poll vote on the Sewer Utility – Administration Budget as presented with the above changes: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sewer Maintenance
Straw poll vote on the Sewer Maintenance Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sewer Utility – Auditing/Engineering/Legal
Straw poll vote on the Sewer Utility – Auditing/Engineering/Legal as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sewer Utility – Motor Pool
Straw poll vote on the Sewer Utility – Motor Pool as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sewer Operations – Northwest Bergen Utilities Authority, Insurance, Employee Optical, Statutory, P.E.R.S., Social Security and NJ Unemployment
Straw poll vote on Sewer Operations - Northwest Bergen Utilities Authority, Insurance, Employee Optical, Statutory, P.E.R.S., Social Security and NJ Unemployment: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sewer Operations – Capital
Account #4-60-501-712 was increased from $50,000. to $100,000.

Capital Budget Sheet shall be revised to reflect Improvement to Wyckoff Avenue and Forest Road Intersection Project.

Straw poll vote on the Sewer Operations Capital as presented with the above change: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sewer Operations – Debt Service Ex. Cap
DiGiulio asked if there is an amount which the Township must pay. The Business Administrator shall check with the Chief Financial Officer.

Budget Work Session Meeting Minutes
January 31, 2004
Page 7



Straw poll vote on the Sewer Operations Debt Service Ex. Cap. as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Department of Public Works
The Business Administrator asked Council for a decision on the colors of the street signs. Council concurred signs will be replaced with green and white signs starting this year.

Calandrillo pointed out the U-turn sign on MacArthur Boulevard is missing. She requested the sign be redone.

Straw poll vote on the Department of Public Works Administration and Streets and Roads Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Buildings and Grounds
Paton questioned what is being done with the Airmont property. Mr. Ed Sinclair answered work is being done to the house which is owned by the Township.

Straw poll vote on the Buildings and Grounds Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Parks and Playgrounds
DaPuzzo requested a Punch list of the items remaining and the projected completion dates for Continental Solders Park.

Straw poll vote on the Parks and Playgrounds Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Recycling
Account #4-01-C05-104 was increased to $58,500. as per a request of the Beautification SubCommittee to have work done during the summer.

Kelly suggested the DPW determine where the plants should be planted.

Richter brought up the island on Harvin Place. She understood the island was upkept by the neighbors but the neighbors no longer want to maintain it. Richter suggested this item be brought to the attention f the DPW and the Beautification SubCommittee and perhaps low maintenance plants could be planted.

Budget Work Session Meeting Minutes
January 31, 2004
Page 8



Paton suggested the DPW consider using synthetic mulch at the parks.

DiGiulio asked for recycling containers to be purchased for the residents. Grants Committee will meet with DPW to discuss further.

Straw poll vote on the Recycling Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Motor Pool
Account #4-01-C06-202 was reduced from $4,000. to $3,000.

Spiech asked for a breakdown of what was spent in 2003 and where the transfer came in for Account #4-01-C06-236.

Straw poll vote on the Motor Pool Budget as presented: Calandrillo, yes; DaPuzzo, absent; DiGiulio, absent; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Snow Removal
Account #4-01-C07-105 was increased from $225,000. to $260,000.

Straw poll vote on the Snow Removal Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

DPW Overtime and Emergency Services Buildings and Grounds
Paton requested DPW check into installing emergency exit signs.

Straw poll vote on the DPW Overtime and the Emergency Services Buildings and Grounds Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Sanitation and Sanitation Disposal
Straw poll vote on the Sanitation and Sanitation Disposal Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Recycle
Straw poll vote on the Recycle Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.


Budget Work Session Meeting Minutes
January 31, 2004
Page 9



DPW Capital
Spiech requested a plan on the Road Improvement Program. Mr. Stan Spiech responded that was what was provided this year. Spiech requested a prioritized list of the streets which are in need of repair. Richter requested the DPW the put the streets in Road Order. The DPW Director shall provide.

Straw poll vote on the DPW Capital Budget as presented: Calandrillo, yes; DaPuzzo, yes; DiGiulio, yes; Kelly, yes; Paton, yes; Spiech, yes; Richter, yes.

Public Portion
On a motion by DaPuzzo, seconded by Calandrillo, the meeting was opened to the public at 1:08PM. All in favor. Motion carried.

Being no comments were made from the public, on a motion by Calandrillo, seconded by Paton, the meeting was closed to the public at 1:09PM. All in favor. Motion carried.

On a motion by Spiech, seconded by Calandrillo, the meeting was adjourned at 1:10PM. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



Access For All Commission | Home | General Information Section | About Mahwah | Calendar of Events | Helpful Links | News & Announcements | Photo Journal | Elected Officials | Mayor's Online Office | Township Council | Boards, Commissions & Committees   | Government Representatives | Government | Bids, RFP's, RFQ's, Notice of Intent  | Community Emergency Response Team (CERT) | Contacts Directory | Departments | E-Mail Subscriptions | Emergency Services | Forms Center | Frequently Asked Questions | Meeting Agendas & Minutes | Municipal Code  | Senior Center | Township of Mahwah Police Department | SWIFT 911 Notification | Mahwah Museum | Mahwah Schools

Township of Mahwah, NJ

Copyright © 2006 Township of Mahwah, NJ. All Rights Reserved.

Powered by Cit-e-Net