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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, MARCH 20, 2003


The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 12, 2002 stating this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey at 8:00PM on Thursday, March 20, 2003.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio at 8:03PM, Kelly, Paton, Richter and
Spiech.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Donna Tamayne until 9:15PM, Township Attorney Menelaos Toskos at 9:15PM, Township Engineer Kevin Boswell, Township Engineer’s Representative Michael Kelly and Deputy Municipal Clerk Margaret L. Kennedy.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmembers with questions on the Bills and Claims was asked to see Administration prior to the March 27, 2003 Public Meeting.

ENGINEERING (Boswell-McClave)
1a. Franklin Turnpike Construction Company LLC; Maysenger Road and Franklin Turnpike; Block 104, Lots 25, 26 and 83; Request to Execute Developer’s Agreement
(Dkt. #441-F)
Paton questioned the condition of the sidewalk on Franklin Turnpike. The Township Engineer stated he will contact the Developer and get back to Council next week. Resolution shall be prepared for the Public Meeting of March 27, 2003.

1b. Urban Farms Inc.; Detention Facilities; MacArthur Boulevard and Ridge Road; Block 135.01, Lot 61.06; Request to Release Maintenance Guarantee
(Dkt. #382)
DaPuzzo asked if the retention basin is working well. The Engineer said yes. Resolution shall be prepared for the Public Meeting of March 27, 2003.

1c. First Union Bank; Franklin Turnpike and Lawrence Road; Block 72, Lots 1, 20 and 22 through 26; Authorization to Execute Developer’s Agreement (Dkt. #429)
Kelly questioned if the neighbors concerns have been addressed to the Planning Board. The Township Engineer stated the Developer will plant five additional trees and this is satisfactory to

Work Session Meeting Minutes
March 20, 2003
Page 2


the neighbors. Resolution shall be prepared for the Public Meeting of March 27, 2003.

1d. 2003 Road Improvement Program; Review of List of Roads
DaPuzzo stated if Deerfield Terrace is in Phase V Sewer Project, he does not want the road torn up and resurfaced again.

Kelly requested Storrs Court be looked at and requested this road be included on the list. Kelly said that Glenmere Terrace and two man holes need to be repaired.

Paton questioned if Jersey Avenue will be fixed. The Business Administrator said repairs will be done in that area during the summer. Paton said a Catherine Avenue resident complained to him about the condition of their road. The Business Administrator will check out the road.

1e. Mahwah DPW; Waste Oil Collection System and Oil Water Separator; Request for Authorization of Services
The Township Engineer stated the units will be transportable. Resolution shall be prepared for the Public Meeting of March 27, 2003.

1f. Ramapo Hunt and Polo Club; Road Repairs and Street Lights
Mr. Paul Scian of 100 Halifax Road was present.

The Business Administrator stated a number of years ago, three street lights were proposed by Rockland Electric. At that time, the homeowners did not want them.

Mr. Scian said in the Developer’s Agreement, the developer was to have emergency access. Spiech said the Township Attorney will have to check the Developer’s Agreement. Spiech stated he will notify Mr. Scian when this item will be discussed at a future meeting. The Township Engineer will get the cost for the lights from Rockland Electric.

LEGAL
2b. Deed; Grant of Access Easement between Hawk Nest LLC and Township
Township Attorney questioned who is going to build and maintain it. The Township Engineer said the homeowners.

ADMINISTRATION
3n. Amendment #2 to Resolution #117-02; Route 202 Recreation Facility
Resolution shall be prepared for the Public Meeting of March 27, 2003.




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March 20, 2003
Page 3


ENGINEERING (Boswell McClave)
1g. Verbal Status Report
DiGiulio questioned the repairs to the paraport and asked if the road will be paved after the wall. The Township Engineer said yes.

Kelly questioned the status of the striping of the West Ramapo Avenue Overpass. The Township stated they are waiting to hear from the DOT.

Spiech requested the signs for Route 202 entrance from Route 17 be replaced. Calandrillo stated the reflection painting near the River Palm Terrace Restaurant needs to repaired. The Township Engineer said a letter will be sent to the DOT.

DaPuzzo questioned if a rear entrance is supposed to be behind the Truck Stop. The Township Engineer will check.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
4b. Airmont Avenue Property; Discussion
Mayor Martel stated the piece of property the Township is looking at is on MacArthur Boulevard and Ridge Road. It has 30 acres and would be able to add more recreation. The traffic could be taken away from Ridge Road. Even though there are wetlands, there would be 14 to 15 acres for full recreation. He requested Calandrillo to contact the Condominium Associations and set up meetings with them. Spiech said we should not rush into anything so we do not run into the same situation as Airmont property. Paton suggests the Mayor and Calandrillo meet with the Condominium Associations and bring it back to the Council and Recreation Director to go forward.

PUBLIC PORTION
On a motion by Kelly, seconded by DaPuzzo, the meeting was opened to the public at 9:00PM. All in favor. Motion carried.

Mr. Steve Tsotsoros of 600 Wyckoff Avenue was upset to learn the phone company will charge $5,000 to provide unlisted phone numbers to the Police Department for the Reverse 9-1-1. The Business Administrator said the Police Department did not pay $5,000. for the service.

Mr. Tsotsoros said the reason the Airmont Recreation field was defeated was due to the cost. He continued by saying play with the sun, not lights.

Mr. Stuart Berson of 120 Youngs Road complained about his neighbor racing their vehicle engines in a residential area, both day and night. He would like an ordinance on ATV’s. Spiech requested this subject be placed on the next Work Session Meeting Agenda.

Work Session Meeting Minutes
March 20, 2003
Page 4


Mr. Peter Cassotis of 107 South Mahwah Road and the Mahwah Youth Sports Boosters invited Council to attend their May 14th meeting at Mahwah High School. He is compiling a report on Outside Use of the Fields and will provide Council with a copy.

On a motion by Calandrillo, seconded by DaPuzzo, the meeting was closed to the public at 9:25PM. All in favor. Motion carried.

LEGAL
2a. Wyckoff Avenue Traffic (Discussion)
Mrs. Jaarsma of Young World Day School, was present.

Spiech stated Mr. Steve Tsotsoros of 600 Wyckoff Avenue has problems getting out of his driveway due to the traffic for Young World Day School.

Calandrillo asked Mrs. Jaarsma what the increase in enrollment has been over the last five years. Mrs. Jaarsma answered there are 212 children enrolled this year.

DiGiulio stated the traffic has been a problem for years. She recommended staggering the starting times or the school provide busing for the children.

Mrs. Mary Tsotsoros of 600 Wyckoff Avenue said the school has to do something to alleviate the cars stopping down to Crescent Avenue.

Mr. Steve Tsotsoros of 600 Wyckoff Avenue said there is “no parking” from Wyckoff to Ramsey on Wyckoff Avenue.

Sgt. Sinneave said cars waiting is beyond the police department for enforcement. He said the property next door to the school was for sale and the school could possibly use that property for parking.

Calandrillo questioned the current property with regard to the growth of the school. Mrs. Jaarsma said she does not see it a win to buy situation for purchasing the property next door.

DiGiulio recommended either busing the children or purchasing the property next door.

Richter recommended having minivans transport the children to and from school. She also recommended filling in the swimming pool and pave over for parking for the employees

Spiech said this is a safety issue. Do not block driveways.


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March 20, 2003
Page 5


Kelly recommended the school to hire a Traffic Officer.

Sgt. Sinneave said the parents drive around waiting to pick up their children. They should respect driveways and the stacking. Sgt. Sinneave said the school could change the hours or improve the facility for cars coming in back of the building.

The Township Attorney recommended Mrs. Jaarsma hire a Traffic Engineer. Paton said a Traffic Engineer may help with one lane traffic. Mrs. Jaarsma said there are other schools that have the problems too.

DaPuzzo asked Mrs. Jaarsma if she would be willing to hire an Engineer. Mrs. Jaarsma said she would be willing to hire a Traffic Consultant.

Mayor left the meeting at 10:15PM.

ADMINISTRATION
3a. Proposed Fee Schedule; Building Department
Mr. Gary Montroy, Construction Official, was present.

Spiech asked the Business Administrator if he is agreement with the draft changes in fee schedule. The Business Administrator is agreeable. The Business Administrator stated the Chief Financial Officer prepares a report to the State once a year which includes fees collected from the Construction Department. Spiech requested a copy of the Construction Official’s Report. Ordinance Introduction for the Public Meeting of March 27, 2003.

3b. Teleport Communications New York; Request to Install Fiber Optic Cable (Discussion)
Mr. James H. Laskey from the firm of Norris, McLaughlin and Marcus, Attorneys at Law was present.

Mr. Laskey provided Council with a copy of the resolution recently passed by the Borough of Ramsey authorizing TCNY to install telecommunications facilities in the Borough’s rights-of-way.

DaPuzzo questioned if the line could be run at the new building for the DSL. Mr. Laskey stated DSL runs on copper line, not fibre optics.

Mr. Laskey said they would require either a resolution or ordinance prepared by the Township. Ordinance Introduction for the Public Meeting of March 27, 2003.




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March 20, 2003
Page 6


LEGAL
2b. Deed; Grant of Access Easement between hawk Nest LLC and Township
Township Attorney will contact the Sewer Utility Engineer for description.

2c. Proposed Ordinance; Vacation of Park Street
This item will be on next Work Session Meeting.

2d. Contract Negotiations; Closed Session
This item will be discussed in Closed Session.

ADMINISTRATION
3a. Proposed Fee Schedule; Building Department
This item was discussed earlier in the meeting.

3b. Teleport Communications New York; Request to Install Fiber Optic Cable (Discussion)
This item was discussed earlier in the meeting.

3c. Renewal of 9-1-1 Dispatching Service Agreements
The Business Administrator stated that the upcoming Spring Newsletter will have a notice requesting residents with unpublished phone numbers to contact the Police Department with their phone number. Resolution shall be prepared for Public Meeting of March 27, 2003.

3d. Award of Bids
1. MTB-03-03: Auto Parts
Resolution shall be prepared for the Public Meeting of March 27, 2003.

2. MTB-03-04: DPW Materials and Water Utility Supplies
Resolution shall be prepared for the Public Meeting of March 27, 2003.

3. Document Archiving System
The Business Administrator needs to get more information.

3e. Appointment of Secretary; Phase 4 Sewer Assessment Committee
Council requested copy of Phase 4 Sewer Assessment Minutes. Resolution shall be prepared for the Public Meeting of March 27, 2003.

3f. Appointment of Appraiser; Phase 4 Sewer Assessment Committee
Resolution shall be prepared for the Public Meeting of March 27, 2003.



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March 20, 2003
Page 7


3g. Award of Quotes
1. Moving Services
Resolution shall be prepared for the Public Meeting of March 27, 2003.

2. 2003 Spring Township Newsletter
Resolution shall be prepared for the Public Meeting of March 27, 2003.

3h. Wyckoff Avenue and Forest Road Improvements; Appointment of Appraiser
Resolution shall be prepared for the Public Meeting of March 27, 2003.

3i. Participation; State General Assistance Program (WFNJ)
The Township Attorney will review. Carried for two weeks.

3j. Authorization; Township Auctions - April 26, 2003 and May 10, 2003
Resolutions shall be prepared for the Public Meeting of March 27, 2003.

3k. Fire Company #1 Architect; Discussion
The Business Administrator said he met with the Building Committee of Fire Company #1, Mr. Kelly and Mr. LaMontagne, Fire Chief, Construction Official and Mr. Dahn, Architect. Mr. Dahn can submit a proposal for the addition and will be on budget. This item will be scheduled for next Work Session.

3l. Municipal Building; Clerk of the Works and Architect; Contract Extensions
Resolutions shall be prepared for the Public Meeting of March 27, 2003.

3m. Open Space Recreation Plan; Amendment
The Business Administrator stated additional properties will be included in the Open Space Recreation Plan. Resolution shall be prepared for the Public Meeting of March 27, 2003.

3n. Amendment #2 to Resolution #117-02; Route 202 Recreation Facility
Resolution shall be prepared for the Public Meeting of March 27, 2003.

3o. Proposal; Architectural Services for Barrier Free Access Ramp at Winter Building
Resolution shall be prepared for the Public Meeting of March 27, 2003.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
4a. Eagle Scout; Matthew Allen DeNiear
Resolution shall be prepared for the Public Meeting of March 27, 2003.



Work Session Meeting Minutes
March 20, 2003
Page 8


4b. Airmont Avenue Property; Discussion
This item was discussed earlier in the meeting.

4c. Cable Advisory Committee; Questionnaire
Paton handed out a draft Cable Survey to Council and requested all to review, make changes and return to him by next Tuesday. Paton requested a note be included with the Newsletter that the surveys will be being mailed shortly. Paton informed Council that a price of $2,000 would be for a separate mailing for the Cable Survey. Mr. Roth, Cable Advisory Member, will be contacting the companies in the Township.

4d. Raffle Application; Ramapo College Foundation
Tentatively approved. Raffle Application shall be finalized on the Public Meeting of March 27, 2003.

REPORT OF SUBCOMMITTEES
No Report

COUNCIL COMMENTS/COMMUNICATIONS
Spiech stated Mr. Joe Dorman is unhappy with the bus stop being proposed near Veteran’s Park.

Kelly stated he had requested a list of legal bus stops from the Police Department. He questioned why the bus stop request did not come from the Transportation Committee.

The Business Administrator stated that the Zoning Book shows three designated bus stops. The Mayor and Business Administrator have received telephone calls from residents regarding the bus stop.

Council requested to hold resolution that was passed on the installation of the bus shelter.

Spiech said the State feels the Weigh Station has to be in Mahwah.

CLOSED SESSION
On a motion by Calandrillo, seconded by Richter, Council went into closed session at 12:10AM for the express purpose of discussing Contract Negotiations, Litigation Update, Pending Litigation and Construction Official - Board of Appeals. All in favor. Motion carried.

On a motion by DaPuzzo, seconded by Calandrillo, Council returned to open session at 12:40AM. All in favor. Motion carried.



Work Session Meeting Minutes
March 20, 2003
Page 9


RESOLUTION
Resolution #084-03 is attached to and made part of these minutes.

On a motion by DaPuzzo, seconded by Calandrillo, the meeting was adjourned at 12:40AM. All in favor. Motion carried.

Respectfully submitted,



Margaret L. Kennedy, RMC
Deputy Municipal Clerk



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