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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JANUARY 16, 2003

The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on July 12, 2002 stating this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, January 16, 2003 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Present: Councilmembers Calandrillo, DaPuzzo, DiGiulio, Kelly, Paton, Richter at 8:05PM and Spiech.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Menelaos Toskos, Township Engineer Kevin Boswell, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associates Gerry Spiesbach and Vishal Shah and Municipal Clerk Kathrine Coletta.


PUBLIC PORTION
On a motion by Calandrillo, seconded by Kelly, the meeting was opened to the public at 8:02PM. All in favor. Motion carried.

Mr. Sidney Goodman of 159 Grandview Lane urged the Council to adopt a resolution to join the Coalition calling for the immediate closure and safe and orderly decommissioning of the Indian Point Nuclear Facility. Resolution shall be placed on the January 23, 2003 Public Meeting Agenda.

On a motion by Calandrillo, seconded by DaPuzzo, the meeting was closed to the public at 8:05PM. All in favor. Motion carried.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims was asked to contact Administration prior to the January 23, 2003 Public Meeting.

ENGINEERING (Boswell-McClave)
1a. Temple Beth Haverim; Ramapo Valley Road; Block 133, Lots 1, 2 and 5; Request for Reduction of Performance Guarantee (Dkt. #424)
Resolution shall be prepared for the January 23, 2003 Public Meeting.

1b. Verbal Status Report
The Township Engineer advised Council the bids on the Library HVAC System will be received on January 22, 2003.


Work Session Meeting Minutes
January 16, 2003
Page 2



UTILITY ENGINEER (Malcolm Pirnie)
2a. Sewer Connection; 64 Sparrowbush Road, Upper Saddle River
Council concurred the Upper Saddle River resident shall pay the total cost for the connection. Draft Agreement and Resolution shall be prepared for the February 6, 2003 Work Session Meeting.

Administration shall respond to the letter from the Upper Saddle River resident. Resolution from Township, Upper Saddle River and Northwest Bergen Utilities Authority will be necessary.

2b. Municipal Pool; Water Line
Township Utility Engineer shall prepare proposal for Council’s review.

2c. SCADA Telemetry; Award of Alternate A
Resolution shall be prepared for the January 23, 2003 Public Meeting.

Update: East Crescent Booster Station
Council questioned the status of the interconnection. The Township Utility Engineer explained progress is being made. Problem appears to be with United Water. Council will be kept up to date.

Results of Bid Opening; Fire Company #1 Expansion
The Business Administrator informed Council the bid opening for Fire Company #1 expansion was held. Thirteen bids were received. The lowest bid was $1,600,000 and the highest bid was over $2 million. All bids exceeded the architect’s estimate. The architect has been requested to provide a recommendation.

Richter questioned if any grants are available because the building is historical. The Business Administrator pointed out that this would delay the project for one year.

Kelly asked that the Fire Chief and members of Company #1 Fire Department be included in the process.

On a motion by Calandrillo, seconded by Kelly, the meeting was opened to the public at 8:50PM. All in favor. Motion carried.

Mr. Bruce Virgens, Fire Chief, attended the bid opening and the meeting with the Mayor. Fire Chief Virgens confirmed the architect was aware of the sprinkler and stairway additions.

Fire Chief Virgens recommended the Township wait until the architect comes back with the revised figures before any action is taken.


Work Session Meeting Minutes
January 16, 2003
Page 3



On a motion by Kelly, seconded by Calandrillo, the meeting was closed to the public at 8:53PM. All in favor. Motion carried.

LEGAL
3a. Speed Limit; Corporate Drive
Ordinance shall be introduced at the January 23, 2003 Public Meeting.

3b. Title 39; Pond Meadows Condominium Association
Ordinance shall be introduced at the February 13, 2003 Public Meeting.

3c. Garage Sale Regulation; Discussion
Calandrillo suggested non-profit organizations be exempt from one sale per year.

DaPuzzo suggested residents be allowed to have two garage sales per year without a permit. After the third and thereafter sale, a permit will be required.

Township Attorney shall prepare a draft Ordinance for Council’s review.

3d. Rezoning Request; Avenue A
Municipal Clerk shall write a letter to the third property owner on the proposal before the Council.
3e. Takeover Agreement; 20 Inch Water Main Project
Item shall be discussed in Closed Session at the end of the meeting.

ADMINISTRATION
4a. Sewer User Charge Ordinance; Discussion
Ordinance shall be introduced at the January 23, 2003 Public Meeting.

4b. Temporary Budget Amendments
Resolutions shall be prepared for the January 23, 2003 Public Meeting.

4c. State Contract Award Extension; #T-0408: Furniture, Office and Lounge, Non-Modular
Resolution shall be prepared for the January 23, 2003 Public Meeting.

4d. Appointments; Phase 4 Sanitary Sewer Committee
Resolution confirming the Mayoral appointments of Mr. Donald Wasson, Mr. James Trent and Mr. Ward Donigian as Phase 4 Sewer Assessment Commissioners shall be prepared for the January 23, 2003 Public Meeting.


Work Session Meeting Minutes
January 16, 2003
Page 4



4e. Green Acres Program; OSRP Amendment
Carried.

4f. NJDOT Bus Shelter Request; Franklin Turnpike at Miller Road
The Township Engineer explained New Jersey Transit requires a resolution requesting the bus shelter. Thereafter, a sketch and agreement will be prepared by New Jersey Transit for Council review and approval.

Several Councilmembers expressed concern over the planned renovations to Veteran’s Park and questioned how the placement of the bus shelter would effect the plans. The Township Engineer explained the shelter is portable and can be relocated.

The Township Engineer will be checking whether a bus will be able to maneuver the swing coming up Miller Road by the row of stores.

Resolution requesting a bus shelter be placed in the vicinity of Franklin Turnpike southbound and Miller Road shall be prepared for the January 23, 2003 Public Meeting.

4g. Award of State Contract T-437A Copiers to Minolta
Resolution shall be prepared for the January 23, 2003 Public Meeting.

4h. Request to Install Fence at Continental Soldiers Park from Mr. and Mrs. Phil Omsberg; Discussion
DaPuzzo suggested this item be tabled until the Landscaping Plan is implemented. Mayor shall advise the homeowner.

4i. Quotation for Plaque; Continental Soldiers Park; Discussion
On a motion by Richter, seconded by Kelly, no quote will appear on the plaque. All in favor. Motion carried.

4j. Mayoral Appointment; Library Board
Resolution shall be prepared for the January 23, 2003 Public Meeting.

4k. Request to Erect Wireless Communications Tower; Block 123, Lot 17.01
4l. Request to Erect Wireless Communications Tower; Block 19, Lots 1, 6 or 11.01
Council concurred not to allow the placement of the wireless communications towers on both sites. Administration shall advise Edwards and Kelcey Company.



Work Session Meeting Minutes
January 16, 2003
Page 5



4m. Computer Maintenance, Updating, Installation and Repair Quote Award
Resolution shall be prepared for the January 23, 2003 Public Meeting.

4n. Resolution Opposing Nonconforming Legislation
Resolution shall be prepared for the January 23, 2003 Public Meeting.

4o. Endorsing Resolution for CDBG Grant; Ramapough Mountain Indians
Resolution shall be prepared for the January 23, 2003 Public Meeting.

4p. Certificate of Determination and Award (For information only)
For information only. No action.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Raffle Application; New Jersey State Exempt Firemens Association (Off Premise, 50/50)
Application tentatively approved. Final approval will be voted upon at the January 23, 2003 Public Meeting.

5b. Person-to-Person Transfer of Liquor License; Mahwah Holding Corporation to Meristar Management Company LLC
Resolution shall be prepared for the January 23, 2003 Public Meeting.

REPORT OF SUBCOMMITTEES
DiGiulio advised the Beautification SubCommitee will be meeting on February 3, 2003.

Paton suggested a Welcome Package be prepared for new residents. Richter will check with the school system if they do something similar.

COUNCIL COMMENTS/COMMUNICATIONS
Calandrillo said that on the Reverse 911 System not all resident’s were notified of the water main break last week. The Business Administrator will ask for a report from the Police Department.

DaPuzzo complained it took 11 hours for the Reverse 911 System to notify residents.

Richter asked in the future for Councilmembers to be notified of this type of emergencies.

Kelly commended Administration on the bid process for the expansion of Fire Company #1.

Kelly commended the Administration and the Township Water Department on the quick response to the water main break on Route 17 this week.

Work Session Meeting Minutes
January 16, 2003
Page 6



Paton suggested the Water Consultants conduct a study on the pipe break to determine if it is in need of replacement.

Spiech reminded Council the first Budget Work Session Meeting is on Saturday, January 18, 2003 at 8:00AM.

CLOSED SESSION
On a motion by Calandrillo, seconded by Paton, the Council went into closed session at 10:35PM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by DaPuzzo, Council returned to open session at 10:45PM. All in favor. Motion carried.

Takeover Agreement Between Township and Greenwich Insurance Company (20 Inch Water Main Project)
Resolution authorizing the Mayor and Municipal Clerk to sign the Takeover Agreement between the Township and Greenwich Insurance Company shall be prepared for the January 23, 2003 Public Meeting.

On a motion by DaPuzzo, seconded by Paton, the meeting was adjourned at 10:46PM. All in
favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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