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AMENDED: 9/27/02
TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, AUGUST 22, 2002

The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on June 17, 2002 and July 12, 2002 stating that this meeting would be held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, August 22, 2002 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Present: Councilmembers DaPuzzo, DiGiulio, Kelly, Paton, Richter and Spiech.
Absent: Councilwoman Calandrillo.

Also present were Mayor Richard J. Martel, Business Administrator Brian T. Campion, Township Attorney’s Associate Donna Tamayne, Township Engineer Kevin Boswell, Township Engineer’s Associate Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer’s Associate Vishal Shah and Municipal Clerk Kathrine Coletta.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on the Bills and Claims were asked to see Administration prior to the Public Meeting immediately following this meeting.

ENGINEERING (Boswell-McClave)
1a. Ambassador Place LLC; Hopper Court and Ackerman Drive; Block 169, Lots 12, 14 through 16, 22 through 29 and 34 through 36 & Block 176, Lots 1 through 11 and 13; Request for Release of Performance Guarantee (Dkt. #132) Removed

1b. Boltz Street LLC; Hopper Court and Ackerman Drive; Block 169, Lots 12, 14 through 16, 22 through 29 and 34 through 36 & Block 176, Lots 1 through 11 and 13; Request for Release of Performance Guarantee (Dkt. #132)
Resolution, releasing performance guarantees in the amount of $60,240., shall be voted on in the Public Meeting immediately following this meeting.

1c. Allendale Estates LLC; Shrewsbury Court; Block 70, Lot 18; Request for Release of Performance Guarantee (Dkt. #398)
Resolution, releasing performance guarantees in the amount of $205,920., shall be voted on in the Public Meeting immediately following this meeting.

1d. Hindu Samaj; West Ramapo Avenue and Ramapo Valley Road; Block 132, Lot 1; Execution of Developer's Agreement (Dkt. #397)
Resolution shall be voted on in the Public Meeting immediately following this meeting.

Work Session Meeting Minutes
August 22, 2002
Page 2



1e. Mahwah Honda Drainage; Authorization of Engineering Services
Resolution shall be prepared for the September 12, 2002 Public Meeting.

1f. Hilltop Road Resurfacing; Change Order #1 and Final Payment
Resolution shall be voted on in the Public Meeting immediately following this meeting.

1g. Verbal Status Report
Paton asked for the status of the new Town Hall. Spiech requested Administration provide a report at the September 5, 2002 Work Session Meeting.

DiGiulio asked the status of the Fardale Avenue Culvert. The Township Engineer answered that the plans are complete and bid specifications will be ready next week.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Status Report ; 20 Inch Water Main (Closed Session)
Item shall be discussed in Closed Session at the end of the Public Meeting immediately following this meeting.

Spiech recused himself. Council Vice President Richter took over.

2b. Phase 4 Water Main Replacements; Change Order - Snow Drive
Carried to September 5, 2002 Work Session Meeting.

2c. Phase 4 Water Main Replacements; Authorization for Additional Engineering Services - Snow Drive
Carried to September 5, 2002 Work Session Meeting.

Spiech returned to the meeting.

2d. Award of Bid; Centrifugal Grinder Pump Systems - Stage 4 Sanitary Sewer Project
Resolution shall be voted on in the Public Meeting immediately following this meeting.

ADMINISTRATION
3a. 1. State Contract Award; Copiers - Digital, Laser, Multi-Function and Copy Center
2. State Contract Award; GSA/FSS Reprographics Schedule Use
Resolutions shall be voted on in the Public Meeting immediately following this meeting.



Work Session Meeting Minutes
August 22, 2002
Page 3



3b. Cooperative Agreement Between Township and State; Volunteer Fire Assistance Grants for Fire Companies #2 and #4
Spiech questioned where this money will go when it is received. The Business Administrator answered into the General Funds. Request was made for the money to go into the Fire Department Budget. Administration shall direct the Chief Financial Officer on same.

3c. Uniform Construction Code Fees
The Business Administrator informed Council the Construction Official is requesting the Uniform Construction Code Fees be revised.

Item carried; Construction Official shall attend Work Session Meeting to discuss.

3d. Contractor Regulation Ordinance
Item carried; Construction Official shall attend Work Session Meeting to discuss.

3e. BMW Donation
Resolution shall be voted on in the Public Meeting immediately following this meeting.

3f. Award of Bids
1. MTB-02-19: Fire Department First Response Vehicle
2. MTB-02-20: Heavy Duty Rescue Fire Apparatus Removed
3. MTB-02-24: Used Office Furniture
4. MTB-02-21: Truck and Roll-Off
5. MTB-02-23: Police Two Way Inbound and Outbound Interactive Community Messaging System Removed
Individual resolutions shall be voted on in the Public Meeting immediately following this meeting for Bid # MTB-02-19, MTB-02-24 and MTB-02-21.

3g. Dedication by Rider; Celebration of Public Events
Resolution shall be voted on in the Public Meeting immediately following this meeting.

3h. Junior Firefighter Application; Lauren M. Azevedo to Fire Company #3
Resolution shall be voted on in the Public Meeting immediately following this meeting.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
4a. Cable Television Franchise Renewal Advisory Sub-Committee
Councilmembers DiGiulio, Kelly and Paton shall serve on the Cable Television Franchise Renewal Advisory Sub-Committee.

Work Session Meeting Minutes
August 22, 2002
Page 4



4b. Special Events Permit Application; Mahwah Ice Hockey Association
Resolution shall be voted on in the Public Meeting immediately following this meeting.

4c. Request for Waiver of Township Fees; Mahwah Ice Hockey Association
Resolution shall be voted on in the Public Meeting immediately following this meeting to deny the request.

4d. Request for Advertisement; Mahwah Thunderbird Sports Booster Club
Councilmembers and the Mayor agreed to personally pay for a full page advertisement.

4e. Raffle Applications
1. Mahwah High School Thunderbird Sports Boosters Club Inc. (50/50)
2. Mahwah School Foundation (Wheels and Games)
Raffle applications were tentatively approved. Final approval shall be given at the Public Meeting immediately following this meeting.

4f. Recognition of Service of the Salesians of Don Bosco to the of Immaculate Heart of Mary Parish
Resolution shall be voted on in the Public Meeting immediately following this meeting.

PUBLIC HEARING
Winhoffer Tree Removal Application

COUNCIL COMMENTS/COMMUNICATIONS
None.

On a motion by Kelly, seconded by Paton, the Work Session Meeting was adjourned at 10:33PM. Council immediately proceeded to the Public Meeting. All in favor. Motion carried.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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