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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JULY 25, 2002

The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice was advertised in The Record on June 17, 2002 and July 12, 2002 stating this meeting would be held at the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, July 25, 2002 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk's Office.

Salute to the Flag.

Present: Councilmembers DaPuzzo, DiGiulio, Kelly, Paton and Spiech.
Absent: Councilmembers Calandrillo and Richter.

Also present were Mayor Richard J. Martel, Business Administrator Brian Campion, Township Attorney Meneloas Toskos, Township Engineer Kevin Boswell, Township Engineer Representative Michael Kelly, Township Utility Engineer Justin Mahon, Township Utility Engineer's Associate Vishal Shah and Municipal Clerk Kathrine Coletta.

SUBMISSION OF BILLS AND CLAIMS
Bills and Claims will be voted on in the Public Meeting immediately following this meeting.

ENGINEERING (Boswell-McClave)
1a. 2002 Curb and Sidewalk Program; Church Street (Curbs); Request for Authorization of Services
Spiech questioned whether once the project is completed will the road be paved. The Township Engineer Representative was unsure if the road is scheduled to be paved this year.

Resolution shall be voted on in the Public Meeting immediately following this meeting.

1b. Resurfacing of Ridge Road; Award of Project
The Township Engineer reported work is scheduled to be completed before the beginning of the school year.

Spiech requested after the road work is completed the overgrown shrubs and debris along the roadway be cleaned up. Administration shall handle.

Resolution shall be voted on in the Public Meeting immediately following this meeting.

1c. Stag Hill Road Drainage Improvements; Award of Project
Resolution shall be voted on in the Public Meeting immediately following this meeting.

Work Session Meeting Minutes
July 25, 2002
Page 2



1d. Rae Avenue Drainage Improvements
The Business Administrator asked Council for direction on whether or not to contact the property owner concerning the easement. Council concurred Administration will contact the property owner and report back to Council.

1e. Change Order #1; Route 202 Recreation Facility
Item removed from the Agenda.

1f. Verbal Status Report
DaPuzzo brought to the attention of the Township Engineer the catch basin on Airmont and Airmount is filled with debris.

DiGiulio pointed out when it rains water runs across Wyckoff Avenue to Fardale Avenue causing flooding to the homes in the area. The Township Engineer will check the situation.

DiGiulio questioned the status of the Fardale Avenue overpass. The Township Engineer reported he is recommending a structural deck. Detailed plans are in the process of being finalized.

The Business Administrator said a recommendation has been received that the large evergreen tree on the back portion of the Route 202 property not be saved. The neighbor in the area will be contacted prior to the removal of the tree.

The Business Administrator pointed out at the Route 202 Recreation Facility large amounts of stone will be brought in soon. This will not change the hours of operation.

Spiech recused himself at 8:30PM.

UTILITY ENGINEER (Malcolm Pirnie)
2a. Award of Bid; Centrifugal Grinder Pump Systems; Stage 4 Sanitary Sewer Project
Item removed; awaiting additional information.

2b. Change Order #1; Stage 4 Sanitary Sewer Project
Resolution shall be voted on at the Public Meeting immediately following this meeting.

2c. Bedford Road/Deerfield Terrace; Sanitary Sewer Project; Discussion
Kelly requested a cost estimate to install sewers in the area.

DaPuzzo asked to receive a copy of the survey prior to it being mailed to the residents.

Work Session Meeting Minutes
July 25, 2002
Page 3



The Township Utility Engineer, at the next meeting, will provide a recommendation.

2d. Corrosion Control Program
Paton requested a revised Date Schedule.

Resolution shall be voted at the Public Meeting immediately following this meeting.

LEGAL
3a. Professional Services Agreements
Paton questioned the Termination clauses.

Resolution shall be voted on at the Public Meeting immediately following this meeting.

3b. Lighting Ordinance; Discussion
The Recreation Director prepared and distributed to the Council a Usage Schedule of the Township Fields. The Recreation Director further explained the Schedules in detail.

The Township Attorney suggested a resolution be prepared stating the hours for the year and thereafter a resolution be adopted each year. The Recreation Director was not agreeable to the Township Attorney's suggestion as he is unsure of the demand of any one sport and would not know the demand until as late as one week before the start of the games.

Paton thanked the Recreation Director for the updated information. Paton questioned whether or not the Township is actually using all the fields all of the hours scheduled in the report. And he questioned would more fields be needed in the future. The Recreation Director explained the Township has more residents and children who want to be more active in sports. The Recreation Commission increases the number of hours the fields are used to accommodate the demand.

Spiech asked the Council if they have a suggestion on the closing time.

The Township Attorney stated the current Ordinance states Township recreation facilities will close one half hour after sunset except for scheduled events.

Paton suggested the current Ordinance remain in effect with the exception of one hour or as later so determined by the Council.

DiGiulio suggested the two fields be up and running before a schedule is discussed.

DaPuzzo feels an Ordinance cannot be implemented until the fields are up and running.
Work Session Meeting Minutes
July 25, 2002
Page 4



Kelly suggested an end time of 9:00PM be considered with a maximum end time of 10:00PM on selected dates. Kelly suggested the extended dates be posted on the web site.

Paton suggested the Township contact the school on the projected number of children anticipated and couple the number with the Recreation Commission to reach an anticipated number of teams needed.

Paton spoke about the recreation study where there was an agreement the Airmont field lights would be on only until 8:00PM. In the same study, a parking scenario was reviewed. Paton feels there are not enough parking spaces to accommodate those attending games. He further stated this will cause major traffic problems on Airmont Avenue. Paton went on further to say the Council may want to look at each individual park based on the support factors as to whether it is realistic to keep lights on until 9:00PM or 10:00PM.

Spiech suggested the Ordinance remain as it is. If necessary, the Ordinance can be reviewed at a later time. Item will be carried for two weeks. The Township Attorney will inquire as to whether or not the Township is exempt from the ordinance.

3c. Amendment to Ordinance #1419: Fees Charged for Photocopies
Ordinance shall be introduced at the Public Meeting immediately following this meeting.

3d. Amendment to Section 16-34 of the Township Code Entitled Water Restrictions
Ordinance shall be introduced at the Public Meeting immediately following this meeting.

ADMINISTRATION
4a. Amendment to Resolution #187-02; State Contract Extension of T-0200: Mailroom Equipment and Maintenance Various State Agencies
Resolution shall be voted on at the Public Meeting immediately following this meeting.

4b. Award of State Contract T-0408: Furniture, Office and Lounge, Non-Modular
Resolution shall be voted on at the Public Meeting immediately following this meeting.

4c. Amendment to Resolution #037-02; State Contract T-0109: Radio Communications Equipment and Accessories
Resolution shall be voted on at the Public Meeting immediately following this meeting.

4d. Municipal Open Space Trust Program - Bergen County
Resolution shall be voted on at the Public Meeting immediately following this meeting.

Work Session Meeting Minutes
July 25, 2002
Page 5



4e. Report; Auction of Property at Block 138, Lot 151.02
The Business Administrator reported the Public Auction on the Municipal Property was held and the property sold for $1,030,000. The required 10% deposit was posted. Contract is contingent upon the Buyer receiving project approval within 180 days from the Planning Board. Resolution shall be voted on at the Public Meeting immediately following this meeting.

4f. Tax Exemption for Disabled Veteran; Block 105, Lot 87.28; 1 Moccasin Court
Resolution shall be voted on at the Public Meeting immediately following this meeting.

4g. Mayoral Appointment to Planning Board
Resolution shall be voted on at the Public Meeting immediately following this meeting.

Kelly recused himself at 10:03PM.

4h. Fire Company #1 Expansion
The Business Administrator has received the conceptual drawings for the expansion of Fire Company #1 which were shown to the Council.

Council requested the Architect attend the August 8, 2002 Council Meeting to discuss the plans further.

The Business Administrator informed Council the bids for the fire vehicles will be going out next week.

Kelly returned at 10:15PM.

TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Raffle Applications
1. Don Bosco Preparatory High School Mothers' Guild (Off Premise)
2. Don Bosco Preparatory High School Mothers' Guild (On Premise)
3. Don Bosco Preparatory High School Mothers' Guild (On Premise, 50/50)
4. Mahwah Ice Hockey Association, Inc. (On Premise, 50/50)
5. Mahwah Ice Hockey Association, Inc. (Wheels and Games)
The above five Raffle Applications were tentatively approved. Final approval will be determined at the Public Meeting immediately following this meeting.

CLOSED SESSION
Moved to end of Public Meeting immediately following this meeting.

Work Session Meeting Minutes
July 25, 2002
Page 6



REPORTS OF SUBCOMMITTEES
Spiech reported the Volunteer Picnic in this Sunday at the Town Pool.

DaPuzzo reported 375 people have signed up to attend the Volunteer Picnic.

DiGiulio reported the Beautification SubCommittee will be meeting next Thursday at 7:30PM.

COUNCIL COMMENTS/COMMUNICATIONS
None.

On a motion by Kelly, seconded by Paton, the Work Session Meeting was adjourned at 10:25PM. All in favor. Motion carried. Council immediately proceeded to the Public Meeting.

Respectfully submitted,



Kathrine G. Coletta, RMC/CMC
Municipal Clerk



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