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TOWNSHIP OF MAHWAH
WORK SESSION MEETING MINUTES
THURSDAY, JUNE 6, 2002


The meeting was called to order at 8:00PM by Council President Spiech who read the Open Public Meetings Act Statement as prescribed by law. Notice as advertised in The Record on July 20, 2001 stating this meeting would held in the Municipal Offices, 300B Route 17 South, Mahwah, New Jersey on Thursday, June 6, 2002 at 8:00PM.

Notice of this meeting is posted on the Municipal Bulletin Board. The minutes of this meeting shall be available in the Municipal Clerk’s Office.

Salute to the Flag.

Present: Councilmembers Calandrillo; DaPuzzo; DiGiulio; Donigian and Spiech.
Absent: Councilmembers Omsberg and Richter.

Also present were Mayor Richard J. Martel; Business Administrator Brian Campion (at 8:05PM); Township Attorney Meneloas Toskos; Township Engineer Representative Peter Ten Kate; Township Engineer Representative Michael Kelly; Township Utility Engineer Justin Mahon; Township Utility Engineer’s Associate Vishal Shah and Deputy Municipal Clerk Margaret L. Kennedy.

SUBMISSION OF BILLS AND CLAIMS
Any Councilmember with questions on any Bills and Claims was asked to contact Administration prior to the June 13, 2002 Public Meeting.

ENGINEERING (Boswell-McClave)
1a. Seiko Corporation of America; 1111 MacArthur Boulevard; Block 136, Lots 14 and 15; Request for Release of Maintenance Guarantee (Dkt. #267)
Resolution shall be prepared for the June 13, 2002 Public Meeting.

1b. Wyckoff Avenue and Forest Road Intersection; Discussion
The Township Engineer Representative stated that the critical items on this project are submission for funding and receiving the easements from the property owners. Spiech has concerns due to the accidents occurring at this intersection. The Township Engineer Representative stated that their office submitted a Preliminary Schedule, dated May 22, 2002, and will be sticking to the schedule as presented.

Spiech thought the agreement was signed with Bergen County. The Business Administrator said it was not signed. The agreement will be scheduled for the Work Session Meeting of June 20, 2002.

1c. Miller Road and Franklin Turnpike Intersection; Discussion
The Township Engineer Representative stated the functional plan has been received by the County, including widening of the east side of Franklin Turnpike from King Street to
Work Session Meeting Minutes
June 6, 2002
Page 2


Stephens Lane. He further stated that widening of this additional area would improve the downtown area of the Township. Spiech asked if this would include Veteran’s Memorial Park and also down to the East Ramapo Avenue trestle. The Township Engineer Representative answered no. Spiech asked if Boswell will be taking the easements. The Township Engineer Representative said this is the responsibility of the Township.

The Business Administrator said the scheduling for this project will be 18 months from now. He further stated the Bergen County Engineer will come back with a functional plan, which will be presented to the Council in one month. He further stated that the Planning Board has some of the easements on properties, heading north on Franklin Turnpike, from King Street.

Calandrillo stated that the traffic light at the intersection of Franklin Turnpike and Miller Road is historic and she wants to make certain we protect it.

1d. 2001 Curb and Sidewalk Program; Discussion
Spiech asked what the maintenance and protection of traffic estimate is for. The Township Engineer Representative said it is for cones. The Township Engineer Representative said this is a cost estimate.

Spiech asked DaPuzzo what will happen to Commodore Perry School. DaPuzzo does not know what will happen with Commodore Perry School.

1e. Amendment to Resolution #141-02; Execution of 2002 State Aid Applications
Spiech questioned Item #3 Bikeway – Phase I – Bikepath, Darlington Avenue. The Business Administrator said this items is a duplication to the project of $2,100,000.

Resolution shall be prepared for the June 13, 2002 Public Meeting.

The Business Administrator left the dais at 8:10PM.

1f. Naming of Route 202 Recreation Field
Mr. Drew Baumgardt was asked to speak to the Council regarding the naming of the Route 202 Recreation Field. Mr. Baumgardt stated that access to the Township field could be gained by going through the Ramapough Indians property. He feels the Township should seriously consider naming the new Recreation Field “Lenape Park on the River”.

On a motion by Donigian, seconded by DaPuzzo, the Route 202 Recreation Field shall be named “Lenape Park on the River”: Calandrillo, abstain; DaPuzzo, yes; DiGiulio, yes; Donigian, yes; Omsberg, absent; Richter, absent; Spiech, no.
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June 6, 2002
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Resolution shall be prepared for the June 13, 2002 Public Meeting.

Calandrillo stated she talked with the Historic Preservation Chairperson earlier this evening, and at this time she does not want to rush into the naming of the park.

The Township Engineer Representative stated that the selection of colors for the fencing can be done at a later time. Council requested Boswell to be present at the next meeting to provide a color presentation for the Route 202 Recreation Field.

The Business Administrator returned to the dais at 8:30PM.
The Mayor left the meeting at 8:30PM.

1g. Change Order #6; Municipal Building
Resolution shall be prepared for the June 13, 2002 Public Meeting.

1h. Change Order #7; Municipal Building
The Township Engineer Representative stated the storm drain was found in the property approximately 25 feet below the ground. The Business Administrator stated that from the time the storm drain was originally installed, Osteonics had installed fill in the property amounting to approximately 25 feet.

Calandrillo asked if this could have been confirmed on the topographical survey. The Township Engineer Representative said there was no way of knowing a storm drain was in the middle of the property.

The Business Administrator stated the quote is $52,100; but the price may be $34,000.

Resolution shall be prepared for June 13, 2002 Public Meeting.

1i. Proposal; Drainage Study on Rae Avenue
The Township Engineer Representative said a seepage pit located in the cul-de-sac is overflowing on a property on Rae Avenue. The Business Administrator said that water is washing out the homeowner’s property. He further stated since paving will be done in a couple of months, this work should be completed now.

Spiech asked the Township Engineer Representative if the work will be completed within 30 days. The Township Engineer Representative answered yes.

1j. Written Status Report
MA239 Ramapo Valley Road Bridge Over Mahwah River

Work Session Meeting Minutes
June 6, 2002
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DaPuzzo questioned the status with regard to the Ramapo Valley Road Bridge. The Township Engineer Representative stated he will meet with Administration. Spiech stated that the State of New York has requested a Hold Harmless Agreement. DaPuzzo requested to be notified of the status.

MA350 Resurfacing of Ridge Road - Section 3 (Resolution No. 70-01)
Section 4 (Resolution No. 80-02)
DaPuzzo wants to make certain that there will be a left hand lane into the school. The Township Engineer Associate has been working on that issue with the Police Department, and there is a sight distance issue. DaPuzzo asked if the Board of Education could be contacted to change the existing exit of the High School and if this would be incorporated in the resurfacing.

MA221 Township Library
DiGiulio questioned the status of the air conditioning system at the library. The Township Engineer Representative stated their firm is waiting for the Township to go out for quotes to see if there are any changes.

The Township Attorney stated there was a design problem with the HVAC system and the Township has arbitration against the contractor who designed the system.

MA313 Stag Hill Road Improvements (Resolution No. 68-02)
DiGiulio questioned the status. The Township Engineer Representative stated the plans will be submitted to Administration tomorrow for review.

DiGiulio asked the completion date of the project. The Business Administrator stated that the contract will be awarded in July and completed this summer.

MA249 Hilltop Road Resurfacing (Resolution No. 06-00)
Donigian questioned the status. The Township Engineer Representative said the contractor has not completed the work, and their office sent a letter to the Contractor today. Donigian requested a copy of Boswell’s correspondence.

MA220 Franklin Turnpike/Mill Road/East Ramapo Avenue-Intersection Improvements (Resolution No. 148-01)
Donigian questioned the status. The Business Administrator stated that he met with Representatives from Bergen County. The traffic flow will be new, from widening Franklin Turnpike from King Street to Stephens Lane.

MA413 NJDEP Division of Watershed Management

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June 6, 2002
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Donigian questioned the status. The Business Administrator stated the Township received a letter today from the NJDEP and the application was denied.

MA276 2000 Pedestrian Safety Program – Sidewalks – Route 202
(Resolution No. 087-01)
Spiech questioned when the plans and specifications will be submitted. The Township Engineer Representative stated the plans and specifications will be submitted to the Business Administrator tomorrow. Spiech stated the Township will go out to bid by July 1st.

DiGiulio thanked Boswell Engineering for the proposal they prepared for the Beautification Meeting.

UTILITY ENGINEER (Malcolm Pirnie)
2a. 20 Inch Water Main; Status Report (Closed Session)
This item will be discussed in Closed Session.


2b. Written Progress Report
Spiech asked if everyone has been hooked up. Township Utility Engineer stated that most locations have been hooked up, with the exception of Beveridge Road.

DiGiulio questioned the status with United Water. The Business Administrator indicated the elementary school can be hooked up. The college can not hook up until everything is complete, with an anticipation date of August 2002.

Spiech asked if we have received the easement for the property. The Business Administrator stated that the Ordinance is scheduled for the Public Hearing of June 13, 2002.

2c. Change Order #3; Phase 2 Water Main Replacements
Resolution shall be prepared for the June 13, 2002 Public Meeting.

LEGAL
3a. Ordinance Amendment; Fees Charged by Township for Photocopying
Ordinance shall be introduced for the June 13, 2002 Public Meeting, with an effective date of July 1st.

3b. Proposed Library Ordinance; Discussion
Spiech instructed the Business Administrator to direct the Police Chief to meet with the Library Board. Council concurred.
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June 6, 2002
Page 6


3c. Recreation Lighting Ordinance.
The Township Attorney shall prepare a draft Ordinance, and it will be sent to the Planning Board for their comments.

Donigian stated that in the Paramus Lighting Ordinance, they indicate the hours of operation until 11PM. He feels that our Township Engineer should also look at this Ordinance.

DaPuzzo stated that most cases the lights can go off at 9PM, except for football games may be required to go off at 11PM.

Calandrillo has concerns with “exceptions”, such as the game starting an hour late, will that mean the lights go out an hour later. Calandrillo feels lights should go out at 9PM. Drew Baumgardt stated the latest is 7:45PM and ends at 10PM. Football runs the latest.

Spiech stated for normal instances the lights will go off at 10PM. DaPuzzo said games that start at 7:30PM should be over at 8:30PM and this will be controlled. Mr. Baumgardt will oversee the lighting at the fields.

Spiech said lights will be on for only scheduled events and lights off at 9PM, no later than 10:00PM, except for Junior Football. Mr. Baumgardt agreed. Mr. Baumgardt said there are no lights on Sunday.

The Township Attorney will draft a Lighting Ordinance incorporating the times of shut-off, and also Spiech recommended the height and latest spill off, foot candle at the property line. The Attorney will include littering. Calandrillo recommended fire safety.

ADMINISTRATION
4a. Participation in CDBG Entitlement Program; Discussion
Resolution shall be prepared for June 13, 2002 Public Meeting.

4b. Authorization for Mayor and Municipal Clerk to Sign Agreement between Township and Pitney Bowes for Mail Equipment.
Resolution shall be prepared for June 13, 2002 Public Meeting.

4c. Award of Bid #MTB-02-09: Police Vehicles Purchase/Trade In
Resolution shall be prepared for June 13, 2002 Public Meeting.

4d. Special Item of Revenue and Appropriation – Chapter 159
Resolution shall be prepared for June 13, 2002 Public Meeting.

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June 6, 2002
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4e. Award of State Contract T-0106: Police Equipment and Supplies
Resolution shall be prepared for June 13, 2002 Public Meeting.

4f. Route 202 Recreation Facility; County Planning Board Approval
Resolution shall be prepared for June 13, 2002 Public Meeting.

Council requested presentation from Boswell on Route 202 Recreation Field for the next meeting.

DiGiulio made a request the Township notify persons when the Council will be discussing an item in their vicinity. Spiech asked who would notify these people. No reply.

4g. Award of Contract; Testing Services – Municipal Building – Removed

4h. Capital Bond Ordinances
1. Various Projects/Improvements
2. Amendment to Ordinance #1382 to Provide Funding for
Furniture, Equipment and Fixtures for New Municipal Building
3. Recreation Field Improvements – Airmont Avenue
Capital Bond Ordinances shall be introduced at the June 13, 2002 Public Meeting.

4i. Award of Quotation; Township of Mahwah Employee Computer Training
Resolution shall be prepared for the June 13, 2002 Public Meeting.



TOWNSHIP COUNCIL/MUNICIPAL CLERK
5a. Request to County for Light at Intersection of Darlington Avenue and Route 202 (Spiech)
Resolution shall be prepared for the June 13, 2002 Public Meeting.

5b. Appointment of Representatives to Bergen County Community Development Committee
Resolution shall be prepared for the June 13, 2002 Public Meeting appointing
Councilmember DiGiulio and Mrs. Diane Snyder as an Alternate.

5c. Application to Appoint Firefighter Gregg A. Straffin to Fire Company #4
Resolution shall be prepared for the June 13, 2002 Public Meeting.


Work Session Meeting Minutes
June 6, 2002
Page 8


5d. Renewal of 2002/2003 Liquor License Applications
Resolution shall be prepared for the June 13, 2002 Public Meeting.

5e. Reimbursement for Specified Expenses for the 2002 May Non-Partisan Election
No action required. Spiech recommended the poll workers keep a log of how many
Voters come to vote between the hours of 6AM and 7AM.

5f. Raffle Applications
1. Mahwah Elks Lodge #1941 (Off-Premise)
2. College Club of Ridgewood (On-Premise, 50/50)
3. College Club of Ridgewood (On-Premise)
4. Volunteer Center of Bergen County Inc. (Off-Premise)
Raffle Applications were tentatively approved and will be considered for approval at the June 13, 2002 Public Meeting. Raffle Application for Mahwah Elks Lodge #1941 shall be acted on this evening.

5g. July and August Meeting Dates
Council in agreement of the July and August meeting dates.

5h. Buy/Sale Letters
1. 1 Jackson Lane
Council is not interested in the property at Jackson Lane. The Business Administrator was requested to write letter stating Council is not interesting in buying/selling of the property.

2. 15 Bartholf Lane
Council recommended Administration find out the value of the property and contact the property owner.

5i. Request from Bergen County; Regional Rail Network Resolution
Resolution shall be prepared for the June 13, 2002 Public Meeting.

5j. Application to Appoint Junior Firefighter Frank J. Yacopino to Fire Co. #5
Resolution shall be prepared for the June 13, 2002 Public Meeting.

5k. Attendance at League of Municipalities Convention in November, 2002; Discussion
Spiech reminded Council that attendance to the League of Municipalities Convention will
be paid directly by each Councilmember. Clerk is to contact each Councilmember to
confirm the nights they will be staying.
Work Session Meeting Minutes
June 6, 2002
Page 9



APPROVAL OF RAFFLE APPLICATION
Mahwah Elks Lodge #1941 (Off-Premise)
On a motion by Calandrillo, seconded by DaPuzzo, the Raffle Application for Mahwah
Elks Lodge #1941 (Off-Premise) was approved. Calandrillo, yes; DaPuzzo, yes;
DiGiulio, yes; Donigian, yes; Omsberg, absent; Richter, absent; Spiech, yes.

MISCELLANEOUS
Upcoming Events
Spiech indicated the new item on the Agenda entitled Upcoming Events. Recommended
by Richter and Spiech said it is a good idea. The Council was asked to notify the Clerk
of Events that will be forthcoming.

CLOSED SESSION
On a motion by DaPuzzo, seconded by Calandrillo, Council went into closed session at
10:40PM for the express purpose of discussion Potential Litigation and Airmont Tort
Claim Notice. All in favor. Motion carried.

On a motion by DaPuzzo, seconded by Calandrillo, Council returned to open session at
10:58PM. All in favor. Motion carried.

On a motion by Calandrillo, seconded by DaPuzzo, the meeting was adjourned at
10:59PM. All in favor. Motion carried.

Respectfully Submitted,



Margaret L. Kennedy, RMC
Deputy Municipal Clerk



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